Director of Campus Infrastructure
Estates and Facilities, Trinity College Dublin, the University of Dublin
www.tcd.ie/ vacancies
Post Specification
Director of Campus Infrastructure
Post Title:
7-Year fixed-term contract (full-time)
Post Status:
Estates and Facilities, Trinity College Dublin, the University of Dublin
Department/ Faculty:
Trinity College Dublin, the University of Dublin College Green, Dublin 2, Ireland
Location:
Chief Operating Officer
Reports To:
Appointment will be made on the Senior Administrative Officer 1 scale (€110,060 - €139,501 per annum) at a point in line with government pay policy
Salary:
12 Noon (Irish Standard Time), 10th December, 2017
Closing Date:
The successful candidate will be expected to take up post as soon as possible.
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Post Summary
Trinity College Dublin, the University of Dublin, is embarking on a significant investment in the development and implementation of an Estates Strategy for the next 5 years and beyond. As part of this process, Trinity now seeks to appoint an exceptional and experienced leader to the position of Director of Campus Infrastructure. The successful candidate will be a strong strategic leader, with a proven track record of leading multi-disciplinary teams in a variety of Estates and Facilities functions at a Senior Executive level. Strong leadership with highly developed organisational, change management, communication and interpersonal skills are also essential, as is an understanding of the higher education sector in Ireland and internationally. Proven capability in managing multi-million budgets, large scale development projects and commercial acumen would be a distinct advantage.
Reports To
The Director of Campus Infrastructure reports to the Chief Operating Officer. In addition, the Director of Campus Infrastructure is a member of the senior management team within the Corporate Services Division.
Direct Reports
Head of Safety and Safety Risk Management, Head of Capital Projects and Planning, Head of Facilities and Services and the Head of Estates Strategy.
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Standard duties and Responsibilities of the Post
• Ensure effective structures and a coherent approach to governance, management and exploitation, ensuring compliance with all appropriate regulatory and legislative requirements, as well as the University’s internal financial and governance regulations. • Work closely with the Chief Operating Officer and the University’s senior management team to enable and support key strategies including the Estate Strategy and the Capital Project Programme and other key university strategies as appropriate. • Optimise the structure and function of the Department through entrepreneurship, leadership and innovation. • Provide visible and inspirational leadership for Estates and Facilities at all levels within the University to engage regularly with the senior team to champion and justify strategic approaches to estate strategy; and to build relationships and trust across the University community. • Lead, manage and motivate the Estates and Facilities management team and department as a whole, including setting clear performance targets and establishing a culture that is both focused on customer service and accountability for delivery. • Act as expert adviser and champion to the University, including providing best advice to the Bursar & Director of Strategic Innovation on the development and implementation of the University’s Estates Strategy.
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• Provide effective and accountable leadership for major projects, programmes and other buildings initiatives that will have a significant impact across the University; and play a pivotal role in developing and prioritising the University’s long-term estates strategy. • Represent the University’s interests with relevant bodies including with commercial suppliers and delivery partners. • Support the delivery of a large portfolio of complex and diverse capital projects in support of the university strategy. • Ensure effective governance of the major capital projects and provide regular reports and timely/ appropriate management information to the Senior Management Team, Executive Officers on plans, progress and benefits realised. • Work as an active member of the Corporate Services Division senior management team to drive service and process improvement across the division. • Support the delivery of excellent services across the directorate through the further development and implementation of service level agreements and key performance indicators. • Use technology to improve the quality of services provided, reduce costs and drive operational efficiency.
• Actively drive the re-engineering of key processes to improve. • Promote the development of skills across the directorate.
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Person Specification
Qualifications
• An appropriate professional qualification, such as from the Royal Institution of Chartered Surveyors, or a recognised professional engineering body.
Knowledge & Experience
• Knowledge and understanding of estate strategy, including recognition of the importance of long range planning to an institution such as Trinity. • Experience of delivery of major capital projects, either within a Higher Education background or else from a broader based commercial sector. • Knowledge and understanding of delivering buildings and workspaces for specialist user groups including: • Active level of interaction with that user group through the concept design and execution stages; • Working with academics, researchers, staff and students in a comparable third-level institutional environment and/or; • Experience in the delivery of specialist buildings within the commercial sector.
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• Possible experience in building or otherwise entering into joint working relationships with others to develop/deliver student accommodation. • Understanding of the transactional side of the property market – including experience of purchases, sales and different types of development and funding agreements. • Experience of procuring contractors. • Knowledge and experience of a broad range of contract structures. • Experience of successfully managing multi-million budgets. • Knowledge of effective structures and a coherent approach to governance, management and exploitation, ensuring compliance with all appropriate regulatory and legislative requirements, as well as the University’s internal financial and governance regulations. • Significant senior management experience of a similar role within Higher Education or a similar complex organisation. • Highly developed teamwork and management skills with the ability to direct the efforts of a team of diverse professionals. • Significant experience in a similar environment and with a proven track record in engaging with and meeting the needs of multiple and diverse stakeholders. • Experience of setting overall standards of service across large organisations, monitoring service levels and pre-empting customer needs. This includes developing strategic and operational plans and effective delivery against these plans. • A proven track record of promoting innovation in service development and customer service.
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Skills & Competencies - Essential
• A strong communicator with an ability to present strategy at Board level, and to play an active role as a senior member of an executive management team. • Strong strategic leader, with a proven track record of leading multi-disciplinary teams. • Ability to lead, manage and motivate the management team and directorate as a whole, including setting clear performance targets and establishing a culture that is both focused on customer service and accountability for delivery. • A well-defined vision of how Estates and Facilities is vital to the success of the University’s objectives. • Demonstrate past achievements in gaining efficiencies in the management of financial, physical and human resources and delivering significant improvements in a customer services environment. • Operational knowledge of the Public Sector and in particular familiarity with the current and future compliance needs of the Higher Education sector. • Proven ability to contribute to significant change management programmes at organisation level. • Proven ability to deliver on a number of disparate projects simultaneously and ideally have designed and delivered a major capital programme for a large complex organisation. • An appreciation of effective procurement, governance and budgetary requirements for buildings projects in the public sector. • Evidence of high level negotiating and influencing skills. • Vendor management skills and the ability to work and deliver on collaborative projects. • The ability to interact and effectively communicate with staff and customers across a wide range of areas. • The ability to assimilate and analyse information quickly and accurately and to think strategically, formulate decisions and make recommendations. • Commitment to the values of the University. 8
Department of Estates and Facilities Since its foundation in 1592, Trinity College Dublin, the University of Dublin has played a pioneering role in the development of Ireland’s intellectual and cultural identity. The commitment to critical scholarship and research established by its earliest scholars has continued across the centuries, and today it is celebrated as the most prestigious university in the island of Ireland. Trinity’s iconic buildings, the oldest of which date back to the turn of the eighteenth century, are visual reminders of the many generations of scholars that have passed through its gates. The College is unique, possessing a historic campus unlike any other. Located on an island of calm in the centre of Dublin, Trinity has developed on the model of an Oxbridge college, but at the scale of a university. This is important, for it provides the intimacy and community of a college combined with the size, breadth and vitality of a university. Trinity has in excess of 313,000 Sq. m. of built accommodation across 8 main sites in Dublin. The largest of these sites is the main College Green Site, and its immediate periphery, which occupy 16.7 hectares of land in the heart of Dublin City, occupying in excess of 234,000 Sq.m. A significant site of 2.2 hectares in the Trinity Technology & Enterprise Centre is largely underdeveloped but a master plan process is currently underway. Trinity also has significant built accommodation in Trinity Hall (4.3 hectares), Santry (13.8 hectares), the Trinity Centre at Saint James’s Hospital, and the Trinity Centre in Tallaght Hospital. Estates & Facilities is the area within the Corporate Services Division which is responsible for the planning and development of the university’s buildings and sites and for the operation and maintenance of the university’s buildings, sites and facilities. With a staff complement of more than 270 across four primary operating departments, (Safety & Safety Risk Management, Estates Policy, Capital Projects and Planning, Facilities & Services and Shared Administrative Support Services), the Estates & Facilities staff maintain the University’s energy supply and utility infrastructure, support and provide a wide-range of engineering and technical services that improve efficiency and sustainability. Estates & Facilities also undertakes the university’s capital development programme. The University is currently engaged in an ambitious capital programme, including the development of the €80m Trinity Business School, new student residences on the Oisín House site, a teaching hub for the E3 (Engineering, Energy & Environment) initiative, and a master plan process at the campus in the Grand Canal Dock to create an Innovation District. The current value of active capital projects is €160m with pipeline capital projects > €300m. The development of an Estates Strategy is well advanced and will inform the next capital development programme and campus master plan. 9
Application Information
In order to assist the selection process, applicants must submit a Curriculum Vitae and a Cover Letter (1x A4 page) that specifically address the following points in their application.
• Applicants must have strong experience and knowledge of estate strategy as well as of the delivery of major capital projects.
Please Note:
• Applicants who do not address the application requirements above in their cover letter will not be considered at the short list stage. • Applicants should note that the interview process for this appointment may include the delivery of a presentation.
Further Information for Applicants Link To Area
www.tcd.ie/estatesandfacilities
Link To CSD
www.tcd.ie/corporate-services
Link To Human Resources
www.tcd.ie/hr
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Trinity College Dublin, the University of Dublin Trinity is Ireland’s premier university, with a proud tradition of excellence stretching back to its foundation in 1592. The oldest university in Ireland, and one of the oldest in Europe, today Trinity sits at the intersection of the past and the future, and is ideally positioned as a major university in the European Union. Our 47-acre campus is located in the heart of Dublin city centre and is home to historic buildings dating from the University’s establishment, as well as some of the most cutting-edge teaching and research facilities in Ireland. Students at Trinity benefit from a unique educational experience across a range of disciplines in our three faculties – Arts, Humanities, and Social Sciences; Engineering, Mathematics and Science; and Health Sciences. The pursuit of excellence through research and scholarship is at the heart of a Trinity education, and our researchers have an outstanding publication record and strong record of grant success. Trinity has developed 18 broad-based multidisciplinary research themes that cut across disciplines and facilitate world-leading research and collaboration within the University and with colleagues around the world. These internationally recognised themes include such diverse areas as Cancer, Immunology, Telecoms, Identities in Transformation, Nanoscience, Neuroscience, and Making Ireland. Researchers from across the University work together in innovative ways to develop new and exciting approaches to their research and explore the frontiers of knowledge in the 21st century. In creating these dedicated research themes, Trinity’s researchers are able to become a more powerful force on the global stage, successfully competing for large-scale grants and attracting top students and faculty to the University. Trinity is home to Ireland’s first purpose-built Nanoscience research institute, CRANN, which opened in January 2008. This state-of-the-art facility houses 150 scientists, technicians, and graduate students in specialised laboratories, fostering creative innovations that have seen Trinity’s researchers make significant breakthroughs. The Trinity Long Room Hub for Arts and Humanities Research Institute is the University’s flagship institute for research in the Arts and Humanities, providing a world-class environment for cross- disciplinary collaborative projects. The Long Room Hub provides a central location through which the University’s internationally respected Arts and Humanities research can become more visible, demonstrating its relevance for contemporary and future societies. Researchers from across the University regularly participate in debates on topical issues facing the world today. As well as operating an International Visiting Research Fellowship programme, the Long Room Hub also hosts major EU- funded Digital Humanities projects.
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One of the most instantly recognised parts of Trinity’s campus is the famous Old Library, home to the historic Book of Kells as well as other internationally significant holdings in manuscripts, maps, and early printed material. Trinity’s Library is the largest research library in Ireland and is an invaluable resource to Trinity’s students and research community. Built up over the four centuries of the University’s existence, the Library’s collections have benefitted from its status as a Legal Deposit library for the past 200 years, granting Trinity the right to claim a copy of every book published in Ireland and the UK. At present, the Library’s holdings span approximately 4.25 million books, 22,000 printed periodical titles, and access to 60,000 e-journals and 250,000 e-books. Trinity attracts top students from Ireland and abroad and prides itself on the consistently high standard of student admitted to the University every year. These students are drawn to Trinity for the excellence of our research-led teaching and for the quality and prestige a degree from this University confers. Trinity has also pioneered accessibility to education in Ireland, becoming the first university in the country to reserve 15% of its undergraduate places for students from non-traditional learning groups. Trinity is the top-ranked European university for student entrepreneurship and Europe’s only representative in the world’s top-50 universities. Our alumni have gone on to shape the history of Ireland and of Western Europe in a wide range of fields. These include such notable figures as Jonathan Swift, Oscar Wilde, William Rowan Hamilton, Edmund Burke, William Stokes, Denis Burkitt, Louise Richardson, Lenny Abrahamson, and Anne Enright. Three of Trinity’s graduates have been awarded Nobel prizes: Ernest Walton for Physics in 1951; Samuel Beckett for Literature in 1968; and William Campbell for Physiology / Medicine in 2015. Trinity also counts the first female President of Ireland among its alumni in Mary Robinson, as well as other notable former Presidents Douglas Hyde and Mary McAleese. At Trinity we are justifiably proud of our tradition, and we strive to uphold this excellence as we face the demands of the 21st century.
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Ranking Facts
Trinity is the top ranked university in Ireland. Using the QS methodology we are ranked 88th in the world and using the Times Higher Education World University Rankings methodology we are 117th in the world.
Overall
• Trinity is Ireland’s No.1 University in the QS World University Ranking, THE World University Ranking and the Academic Ranking of World Universities (Shanghai). • Trinity is ranked 88th in the World, and 29th in Europe, in the 2017/2018 QS World University Ranking. • Trinity is ranked in the Top 100 for Graduate Employability in the QS 2017 Rankings. • Trinity is in the Top 50 most innovative universities in Europe according to Reuters. 1 • Between 2010 and 2015, Trinity was ranked the top university in Europe for entrepreneurship according to Pitchbook’s independent analysis. 2 • In the QS Faculty rankings, Trinity has been consistently ranked in the Top 100 globally for Arts and Humanities over the last four years.
1 http://www.reuters.com/article/us-innovative-stories-europe-idUSKCN0Z00CT 2 http://pitchbook.com/news/reports/2015-2016-pitchbook-universities-report
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Internationalisation
• Trinity is ranked 52nd in the world in the THE World University Ranking for international outlook.
Research Performance
• Of the 981 institutions included in the THE World University Rankings for 2017, Trinity is in the top 15% internationally for research performance. • Trinity is ranked in the top 15% internationally by QS for citations.
In the QS World University Rankings:
• Trinity featured in the world’s elite (Top 200) institutions in 25 of the 28 subjects in which it was evaluated by the QS World University Rankings by Subject in 2015. Of these, Trinity ranked in the top 100 in the world in 14 subjects and in the top 50 in the world in 6 subjects: English Language and Literature; Nursing; Politics and International Studies; History; Biological Sciences; and Modern Languages. • In three out of the last four years, Trinity has been consistently ranked in the Top 50 worldwide for the following areas: English Language and Literature; Nursing; Modern Languages; and Politics and International Studies. • In the QS Faculty rankings, Trinity has been consistently ranked in the Top 100 globally for Arts and Humanities over the last four years.
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Research Themes
Ageing
Cancer
Creative Arts Practice
Creative Technologies
Digital Engagement
Digital Humanities
Immunology, Inflammation & Infection
Genes & Society
Identities in Transformation
International Development
International Integration
Making Ireland
Manuscript, Book and Print Cultures
Nanoscience
Neuroscience
Telecommunications
Smart Sustainable Planet
Next Generation Medical Devices
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The Selection Process in Trinity
The Selection Committee (Interview Panel) may include members of the Academic and Administrative community together with External Assessor(s) who are expert in the area. Applications will be acknowledged by email. If you do not receive confirmation of receipt within 1 day of submitting your application online, please contact the named Recruitment Partner on the job specification immediately and prior to the closing date/time. Given the degree of co-ordination and planning to have a Selection Committee available on the specified date, the University regrets that it may not be in a position to offer alternate selection dates. Where applicants are unavailable, reserves may be drawn from a shortlist. Outcomes of interviews are notified in writing to applicants and are issued no later than 5 working days following the selection day. The University’s selection methods may consist of any or all of the following: Interview, Presentations, Psychometric Testing, References and Situational Exercises,
It is the policy of the University to conduct pre-employment medical screening/full pre-employment medicals. Information supplied by applicants in their application
(Cover Letter and CV) will be used to shortlist for interview. Applications from non-EEA citizens are welcomed. Non-EEA applicants should note that the onus is on them to secure a visa to travel to Ireland prior to interview. Non-EEA applicants should also be aware that even if successful at interview, an appointment to the post is contingent on the securing of an employment permit.
Equal Opportunities Policy
Trinity is an equal opportunities employer and is committed to employment policies, procedures and practices which do not discriminate on grounds such as gender, civil status, family status, age, disability, race, religious belief, sexual orientation or membership of the travelling community. On that basis we encourage and welcome talented people from all backgrounds to join our staff community. Trinity’s Diversity Statement can be viewed in full at https://www.tcd.ie/diversity-inclusion/diversitystatement
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Pension Entitlements
This is a pensionable position and the provisions of the Public Service Superannuation (Miscellaneous Provisions) Act 2004 will apply in relation to retirement age for pension purposes. Details of the relevant Pension Scheme will be provided to the successful applicant. Applicants, should note that they will be required to complete a Pre-Employment Declaration to confirm whether or not they have previously availed of an Irish Public Service Scheme of incentivised early retirement or enhanced redundancy payment. Applicants will also be required to declare any entitlements to a Public Service pension benefit (in payment or preserved) from any other Irish Public Service employment. Applicants formerly employed by the Irish Public Service that may previously have availed of an Irish Public Service Scheme of Incentivised early retirement or enhanced redundancy payment should ensure that they are not precluded from re-engagement in the Irish Public Service under the terms of such Schemes. Such queries should be directed to an applicant’s former Irish Public Service Employer in the first instance.
Application Procedure
For a confidential discussion to learn more about the role and opportunity, please contact our appointed recruitment partners Michael Hewlett and Ben Duffill of The Management Recruitment Group.
Michael Hewlett T: +44 (0) 208 892 0115 M: +44 (0) 7972 579 938
Ben Duffill T: +44 (0) 207 959 2368 M: +44 (0) 7976 125 010
E: michael.hewlett@mrgpeople.co.uk E2: sian.gardiner@mrgpeople.co.uk
E: ben.duffill@mrgpeople.co.uk E2: bex.palmer@mrgpeople.co.uk
Applications should consist of a comprehensive CV (of not more than 4 pages) and supporting cover statement (1 side) outlining key matching experience and rationale for applying for the post. Applications should be sent to michael.hewlett@mrgpeople.co.uk and ben.duffill@mrgpeople.co.uk
MRG preliminary interviews are scheduled for w/c 1st and 8th January 2018 with the formal panel scheduled for Tuesday 30th January 2018.
Closing date for applications is Sunday 10th December 2017
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