Assistant Project Manager Candidate Information Pack
Contents Introduction About LSE LSE Estates Division and Capital Development The Role – Assistant Project Manager Working at LSE Application Process
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Introduction
The London School of Economics and Political Science (LSE) is one of the foremost social science universities in the world. The LSE was founded in 1895 and has grown to become one of the foremost social science universities in the world. A specialist university with an international intake, LSE’s reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,000 full time students from 148 countries and staff of just over 3,000, with about 46 per cent drawn from countries outside the UK. The LSE Estates Division is responsible for development and implementation of the LSE Estates Strategy supporting the School’s strategic objectives. The Estates Capital Development team has enjoyed unprecedented success in recent years, with acclaimed major projects gaining Stirling award nominations and the Team winning various ‘client of the year’ accolades. Working as an integral part of the Capital Development team, the Assistant Project Manager will support Project Managers and Senior Project Managers in the delivery of capital projects whilst also gaining experience of personally managing smaller value projects. You will gain experience of supporting throughout the project process from brief development and design development through to procurement and construction on a diverse range of complex new-build, refurbishment and fit-out projects. The role offers an individual the opportunity to progress their career within a team that is recognised as being industry-leading whilst leading a diverse range of projects in the heart of London.
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About LSE LSE is one of the foremost social science universities in the world. A specialist university with an international intake, LSE’s reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,000 full time students from 148 countries and staff of just over 3,000, with about 46 per cent drawn from countries outside the UK. LSE opened its doors in 1895 with three rooms and 200 students.
Today more than 11,000 students study for degrees at our central London campus, while more than 40,000 more learn on campus or remotely. But while much has changed, one thing remains constant: our commitment to the original vision of LSE, as ‘a community of people and ideas, founded to know the causes of things, for the betterment of society’. As we look to the future, we do it as an internationally renowned institution, with a reputation for excellence in teaching, research and public engagement in the social sciences. What happens at the School has the potential to be world-changing – and in these turbulent times, the social sciences are needed more than ever.
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Facts & Figures
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The Estates Division is responsible for development and implementation of the LSE’s Estates Strategy, providing world class buildings and facilities for teaching, learning and research. The Estates Division are committed to creating a higher quality built environment, commensurate with LSE’s academic standing. Strategic projects are developed and delivered by the Capital Development team, responsible for the planning and implementation of major capital projects, long term maintenance and carbon management in progress at the School. LSE Estates Division and Capital Development
“Improving the student experience lies at the heart of what we do. We are focussed on providing world class buildings and facilities and through excellent customer service we aim to ensure the safe, secure and environmentally sound operation and
maintenance of LSE assets.” LSE Estates Division Mission
Notable recent projects include:
- LSE’s Centre Building Redevelopment project, which creates a state of the art flexible and highly sustainable
- The Saw Swee Hock Student Centre. The striking building design received praise from students, staff and architecture critics alike, and has been nominated, shortlisted and presented with numerous awards including being shortlisted for the prestigious Stirling Prize. Swa Swee H
academic and teaching building. CBR project
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Looking to the future we have ambitious plans including the delivery of three projects each with budgets in excess of £100m: - The Marshall Building. An academic-led mixed use building in the heart of the campus that will house a sports centre, teaching and learning hub, arts facilities, several academic departments and the The Marshall Institute for Philanthropy and Social Entrepreneurship. The Marshall Building
- A major new development, that will be the subject of an international design competition, to create an Executive Education facility for LSE. - A major project with a development partner to deliver a large-scale increase in high-quality student accommodation provision at LSE.
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The Role - Assistant Project Manager
Job Summary: The post holder will be a member of the Capital Development section of Estates. He/she will be assisting on the briefing, design, procurement and handover of various conversion, refurbishment and new build capital projects at LSE. The post holder will also be expected to project manage his/ her own jobs.
Main Responsibilities Programme Management Role 1. To manage external consultants team. 2. Assist in preparing Capital/ LTM/Redecorations Programmes in conjunction with the Capital Development Director. 3. Assist in preparing Project Programmes, and monitoring progress against Capital/LTM programmes throughout the project.
This form summarises the purpose of the job and lists its key tasks. It is not a definite list of all the tasks to be undertaken as those can be varied from time to time at the discretion of the School, in consultation with the postholder. Department/Division: Capital Development (Estates Division) Accountable to: Director/Assistant Director, Capital Development
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4. Assist in preparing Risk Registers – identifying and managing risk throughout the project. 5. To assist the Project Managers to prepare and submit regular reports on progress against programmes, budgets and briefing objectives. 6. To manage small projects with overview from Senior/ Project Managers, Director or Assistant Director of Capital Development including decorating and flooring projects
7. To ensure that all procurement is carried out in accordance with LSE financial and purchasing policies and other procedures as set down by the Director Capital Development and/or Director of Estates. 8. To ensure compliance with agreed environmental policies and procedures.
The Role - Assistant Project Manager
Project Management Role 1. To consult with the client department, senior School Officers and Estates staff regarding the desired facilities and accommodation studies, budget costings, feasibility studies etc., 3. To assist/ prepare a preliminary design brief and specification of client requirements, including constraints, programme information and accommodation needs and relationships. possible source of finance. 2. To prepare and present 4. To prepare any progress reports required by Project Boards or Steering Groups and present summary details at such meetings. 5. To assist and prepare necessary contractual documentation and to appoint the professional team. 6. To assist in developing the design brief with the Architects and in conjunction with the Client and Estates technical staff, and to consider and comment on the Consultants drawings and specifications.
7. Where final designs exceed the capital expenditure limits, to discuss options with the client and in liaison with the Senior/Project Managers and Director/Assistant Director, School staff and the professional team. 8. Upon receipt of tenders, to review the situation in above. 9. To make the necessary contractual arrangements with the successful tenderer. 10. At all stages of the project, to ensure that adequate mechanisms are in place for effective project cost control and that internal and external project management and control procedures are followed. 11. During the project construction stage, to direct and liaise with the professional team, to attend site meetings and minute actions, to monitor progress, to ensure quality control, via the Clerk of Works if appropriate and to assist in arranging interim and final payments to the Contractor. 12. To arrange the selection and preparation of detailed furniture and other directly procured equipment schedules, monitoring progress, finances and delivery.
13. To liaise with the client department, services section (Estates) and the Maintenance Section regarding the arrangements for commissioning and handover of the buildings. 14. After occupation of the building(s), follow up any defects/ snags, assess the practical workings of the facility and its fitness for purpose, including post occupancy evaluation. 15. At the discretion of the Assistant Director and Director of Capital Development, deal with any other building and development matters requiring attention. 16. To ensure compliance with agreed environmental policies and procedures.
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Decision Making The post holder will be given some delegated authority and decision making responsibility for particular projects. This should be carried out within the bounds of the School procedures and financial approval system, to ensure projects are delivered on time, on budget and conform to all statutory requirements. This includes making decisions on creative solutions, being flexible in prioritising work and allocating staff resources to specific projects. Taking the necessary decisions to ensure risks from hazards and potential breaches of health and safety are managed to avoid criminal prosecution.
Liaison and Networking 1. To liaise with Senior Management and Senior Academics, to facilitate the requisite approvals at various stages within the project, from funding commitments, through RIBA work-stage ‘sign-offs’ to completion and handover. 2. To consult and liaise with other School Officers in respect of specification issues, undertaking any generic requirements and standards for equipment, suppliers and workmanship. 3. To focus on the requirements of ‘end users’ and direct consultants to consider the outcomes of the briefing and consultation process, subject to the approvals of the requisite authorities. 4. Act as a first point of contact where Statutory Authorities need to be informed or consulted e.g. Local Planning Authorities, Building Control, English Heritage and Water Authorities. Facilitate the incorporation of their processes required under the terms for Capital Project Funding.
5. By agreement with the Director of Finance and
Facilities, to discuss and agree details of Project Funding with representatives from the Funding Council, in respect of the reporting and auditing processes required under the terms for Capital Project Funding. 6. By agreement with the Director Capital Development or Project Working Group, to seek advice and implement recommendations from legal representatives. Flexibility To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above. Circumstances To safely access all parts of construction sites, using site lifts, ladders, hoists, access platforms. Utilising all necessary personal protective equipment. To access roof tops, plant rooms, service voids as necessary.
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Person Specification This form lists the essential and desirable requirements needed in order to do the job. Applicants will be shortlisted solely on the extent to which they meet these requirements. Department/Division: Capital Development- Estates Division Accountable to:
Assistant Director, Capital Development, Senior/ Project Managers.
Competency Evidence
E/D
Knowledge and Experience
Degree or equivalent in relevant subject.
E
Membership of relevant professional body e.g. RICS, MBIAT, CIOB or similarly recognised organisation.
E
Demonstrable experience of Contract Administration & Construction Project Management
E
Experience of using project programming using Microsoft Project.
D
Knowledge of the following areas: CDM Regulations Town & Country Planning Act 1990 Building Act 1984 Health & Safety Legislation NBS specification British & European Standards/ codes of practice JCT Standard Forms of Building Contract Procurement and Handover procedures
D
Previous experience of budget planning and financial control.
D
An understanding of current technical developments and advancements in structure & construction techniques.
D
Experience of using CAD (Computer Aided Design)
D
Previous experience of surveying and estimating.
D
Communication Excellent written and verbal communication skills
E
Ability to convey complex information in the most appropriate format.
E
Initiative and Problem Solving
Ability to use initiative and creativity to address problems that are difficult to resolve.
E
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Competency Evidence
E/D
Teamwork and motivation
Willingness and ability to work as part of a team.
E
Planning and Organising Resources
Ability to manage projects. Evidence of Focus, drive and self motivation in order to deliver required projects outcomes. Ability to work under pressure and plan and organise a busy workload with conflicting deadlines.
D
E
Decision Making Ability to work on own initiative, take independent decisions and to provide advice and input to others. E
Liaison and Networking
Ability to exchange information effectively and maintain relationships with internal and external contacts.
E
Circumstances
Able to work flexible hours when required and sufficiently able to access all parts of a construction site.
E
E – Essential: Requirements without which the job could not be done. D – Desirable: Requirements that would enable the candidate to perform the job well.
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Working at LSE As a member of LSE staff, you’ll be provided with a competitive salary and pension scheme, generous annual leave (41 days p.a. including bank holidays) as well as benefiting from excellent training and development opportunities. However, we are acutely aware that there are other considerations important to you. With this in mind, we provide numerous other attractive benefits to help actively encourage a positive, diverse, healthy and family friendly culture in our workplace. Benefits include: • Childcare vouchers • Cyclescheme • Eyesight tests for VDU users • Season ticket loans • LSE gym membership • Give as you earn • Fee remission • Senior common room Further information can be viewed at https://info.lse.ac.uk/staff/ divisions/Human-Resources/Working-for-LSE/Staff-Benefits
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Application Process LSE is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG). To arrange a confidential briefing conversation please contact our advisors Ben Duffill (ben.duffill@mrgpeople.co.uk) and Nicholas Coppard (nicholas.coppard@mrgpeople.co.uk) of MRG on 0203 962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to ben.duffill@mrgpeople.co.uk The closing date for applications is 23rd June 2019. Interviews will take place at the LSE during the week commencing 8th July 2019. LSE is committed to building a diverse, equitable and truly inclusive university. With students and staff from over 140 countries around the world, diversity is integral to LSE. The School’s dynamic mix of people and ideas underpins our global reputation for excellence in the social sciences, and makes studying and working at LSE a unique and enriching experience. We encourage and welcome applications from all sections of the community. https://info.lse.ac.uk/staff/divisions/equity-diversity-and-inclusion
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