JOB DESCIRPTION | 29
School/Ri/Directorate: Estates & Development Directorate Responsible to: Head of Estates Planning & Compliance Incremental Scale: Yes Hours: Full time
Role Summary:
To develop and provide a professional space management service to ensure the University optimises the use of all space. To analyse and predict space use trends to support Business and Strategic Planning. To provide space management information reports to sector bodies and professional services.
To lead, develop, audit and manage the University’s approach to space planning, allocation and management, thus ensuring that the University gets maximum value and the most effective use of its Estate.
Main Duties and Responsibilities: Work Processes and results
Space Management • To provide an analysis of Keele University’s space needs, consulting widely with Faculties and Central Professional Services and make recommendations for the future size and configuration of the Estates to support the Keele University strategic aims, focusing in particular on short and medium term solutions. • Develop, implement, and maintain comprehensive space management information utilising the University’s Computer-aided facility management (CAFM) system. • Provide training on space coding, collection and effective space management Space Planning • To make recommendations on the use of space to the University, the Space Management Group, Faculties and Central Professional Services. • To undertake proactive negotiations with users who have requested additional space, and develop options for meeting their space needs. Space Utilitsation • To develop and implement a Space Management Policy, establishing KPI’s, performance tables and space norms. The policy will include desired gross to net ratios for new buildings and refurbishment projects and standards and protocols for the delivery of AUTOCAD plans from external consultants. The post holder will be expected to manage annual space utilisation surveys • To identify, analyse and report on any under-utilised spaces and make recommendations for improved space usage by performing surveys of space and analysing personnel data. Behavioural change in relation to space utilisation • Help to foster culture change to introduce new “smart” working practices, where appropriate, to make the most effective use of work spaces, identifying any adjustments (physical or otherwise) in order that the working experience for staff is improved and not adversely affected. • To actively seek out and encourage innovative solutions to space design and utilisation in order to create a modern, flexible and future-proof environment for students to maximise their potential. • Through stakeholder engagement, ensure that academic pedagogical requirements are translated into Estates deliverables.
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