Catering and Hospitality Manager - QMUL

Catering and Hospitality Manager Candidate Information Pack

Queen Mary University of London is one of the UK’s leading research-focused higher education institutions. With over 20,000 students, 4,000 staff and an annual turnover of £430m, we are one of the largest University of London colleges.


• • Welcome to Queen Mary University of London

• • Commercial Services Structure

• • Hospitality Service

• • Job Description

• • Person Specification

• • Further Information and How to Apply

Welcome to Queen Mary University of London

Queen Mary University of London teach and research across a wide range of subjects in the humanities, social sciences, law, medicine and dentistry, and science and engineering.

Based in a creative and culturally diverse area of east London, the main site in Mile End is one of the largest self-contained residential campuses in the capital.

Our research excellence

Queen Mary has made a strategic commitment to the highest quality of research. The University has invested in this principle by systematically recruiting the best academics in their disciplines from around the world.

The results of the most recent national assessment of research – the Research Excellence Framework (REF 2014) – have confirmed its place in the very top group of research-led universities in the UK.

Overall it was ranked 9th in the UK among multi-faculty universities and 5th in the UK for the percentage of our 3* and 4* research outputs.

Russell Group institution

Queen Mary is one of 24 leading UK universities represented by the Russell Group, that are committed to maintaining the very best research, an outstanding teaching and learning experience, excellent graduate employability and unrivalled links with business and the public sector.

High-quality learning experience

Queen Mary offers outstanding students a stimulating, supportive and high-quality learning experience, with teaching inspired by our world-leading research.

QMUL have invested in new facilities over the past five years to offer its students an exceptional learning environment. Recent developments include the £39m Graduate Centre, providing 7,700 square metres of learning and teaching space, and the new Dental Hospital, home to the Institute of Dentistry, the UK’s first new dental school in forty years. Future developments include the New School of Business Management (8,500 square metres).

Commercial Services Structure


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Administrator (Cash Control)

Catering Ops Manager

Head Chef

Administrator (Stock Control)

Assistant Catering Manager

Catering Supervisor (Graduate Centre & Muccis)

Catering Supervisor (The Curve)

Catering Supervisor (Nucleus)

Senior Sous Chef (The Curve) x 1

Catering Assistant (35hr x1) (25hr x1)

Chef de Partie (Curve) x 1

Catering Assistant x 3

Catering Assistant x 4

Chef de Partie (Nucleus) x 1

Commis Chef (Muccis) x 2

Commis Chef (Curve) x 1

Catering Assistant (15hr x5) (20hr x 1) (10hr x1)

Catering Assistant (SCR) x 1

Catering Assistant (Principals Office) x 1

Kitchen Assistant x 2

Equivalent of 6 x FTE 1

al Services

Director mercial ices

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Marketing & Communications Manager

Sales and Events Manager

Digital Marketing Executive

Hospitality and Events Manager

Sales and Events Executive x 3

Sales and Events Administrator

Sales and Events Assistant x 2

Bookings Administrator

Stores Office

Nursery Chef

Catering Supervisor (Hospitality)

Sous Chef (Production) x 1

Sous Chef (Hospitality) x 1

Chef de Partie (Hospitality) x 1

Chef de Partie (Production) x 1

Catering Assistant x 3

Catering Assistantx 2 (15hrs)

Commis Chef (Hospitality) x 1

Temporary Catering Assistants (Variable Hours)

Kitchen Assistant x 2

Flexible Business based on demand

Hospitality Service

Queen Mary’s Catering & Hospitality team is your in house team for event and function catering.

Any event we cater for assumes a special distinction – a grand banquet or less formal lunch, business meeting, private party or dinner. Whether for 5 or 500 people, Catering & Hospitality QM combines detail and imagination to ensure that every function is well remarked and happily remembered. Our experienced team are on hand to assist with planning every aspect of an event from flowers to menus and entertainment. We understand that with each event, everyone has different requirements when it comes to eating, drinking and service. Our priority is to offer total exibility and creativity in our food service. So, whether you want healthy options, ethnic specialities, vegetarian dishes, kosher food or simply an old traditional favourite, our expert chefs can accommodate your needs, with our service team there to assist in ensuring your event is delivered to your bespoke requirements. At Catering & Hospitality QM we are renowned for pleasing every palate with our indulgent and delectable bespoke menus, which cater for the most intimate of gatherings through to large-scale events.

Our team are passionate about food and we pride ourselves on delivering outstanding service with exceptional attention to detail.

Our aim is to exceed your expectations – with our executive chef team making every experience a memorable one. Creating bespoke packages to accommodate all budgets is where we excel! We look forward to serving your next event!

Introducing the QMUL Guarantee

What it means Restaurants & Hospitality QMUL is committed to providing its customers with the best quality food and service. We have introduced the QMUL Guarantee so you can see this commitment at a glance. Wherever you see this stamp you can be sure of unrivalled value for money and can be confident that the food you eat and the produce we use meets the highest standards. But why? We want to ensure we provide our students, staff and guests a catering service that is worthy of a world-class university. We also want people to know that we are proud to be part of QMUL. How can we do this? We have looked carefully at every aspect of catering at QMUL to better understand what we offer our customers and what they demand of us. We talked to our staff and our students as well as consulting with our own catering team who serve you every day.

The result of this was the formation of: our brand essence our brand proposition our values

Together these form the foundation of who we are and inform every aspect of our work, from the service we offer to the food we prepare. This acts as a promise to our customers and ensures you know exactly what you can expect from us. We are proud to serve QMUL and we want you to be proud of the service we offer.

Our brand essence Serving QMUL - Feeding Success

Our proposition Committed to ensuring the well-being and success of our students, staff and guests, we provide restaurant and hospitality services for Queen Mary University of London, delivering unrivalled value and the high standards expected of a university with a global reputation for success.

Our values Care Understanding Pride Community Determination to deliver

You can find out more at

Duties and Responsibilities

Job Description

Job Title:

Catering and Hospitality Manager

School/Dept/Institute & Centre:

Estates & Facilities

Reports to:

Assistant Director, Facilities Management


6 (Full Time)

Appointment period:


Current Location:

Mile End Campus

Job Context

The Catering & Hospitality Manager is a senior post within the Estates and Facilities Directorate and reports to the Head of Commercial services. The post holder is responsible for the management of the University’s’ Catering Outlets and Hospitality QM, leading and developing a large internal team in the delivery of excellent customer service to students, staff and guests at Queen Mary University London (QMUL).

Job Purpose

Catering and Hospitality QM currently provide services via a business portfolio made up of catering outlets across all QMUL sites, catering directly for students, staff and summer guests. Additionally, it delivers a very successful and busy Catering Hospitality services for key University events throughout the year such as: Conferences, Guest Night, Graduations, Summer Schools and weddings.

Responsible for the operational development and growth of the Catering and Hospitality QM offer and the management of a budget of circa £2.4m.

Promote and grow the Catering & Hospitality QM through stakeholder engagement, internal marketing and innovation in food production, menu planning and external benchmarking of food trends and customer tastes. Supporting the Head of Commercial Services in the development and implementation of policies, procedures and operating standards that are aligned with industry best practice, compliant with Food Safety regulations and the Health and Safety at Work Act (1974).

Main Duties & Responsibilities

• Drive strategic operational development of the Catering & Hospitality services.

• Support the Head of Commercial Services in the development of the Catering & Hospitality strategic plan.

• Lead on the planning and implementation of the agreed business plan and setting of aims and objectives.

• Responsible for managing and monitoring the quality of the food offer, service operations to ensure a high standard of service is sustained for all Catering and Hospitality services.

• Responsible for the financial management of the Catering & Hospitality budget and delivery of agreed financial targets.

• Ensure that all operational financial controls and systems in use are robust and adhere to QMUL financial operating policies and procedures.

• Through a process of continuous improvement, review operational processes, quality, productivity and innovation of the services provided.

• Lead and develop the knowledge, skills and performance of the Catering & Hospitality team by completing training needs assessments and the completion of annual appraisals.

• Responsible for ensuring that all Catering operations are compliant in health and safety, food hygiene, fire safety and security of catering premises raising any concerns with the Head of Commercial Services.

• Liaise with maintenance services to ensure reactive and planned maintenance of catering equipment and premises is completed satisfactorily and to ensure that where risk has been identified that it is managed and recorded on the operational risk register.

• Represent Catering and Hospitality services on QMUL committees and contribute towards Directorate and QMUL level strategic planning.

• Lead the development of the Catering & Hospitality QM brand through the creation of seasonal menus, planning new promotions and initiatives.

• Monitor the quality of product, services and customer satisfaction through engaging with stakeholders and customer feedback via surveys.

• A flexible approach to working hours will be required as key events are often booked during the evening and weekends.

Duties and Responsibilities

Person Specification

This table lists the essential and desirable requirements needed in order to perform the job effectively. Candidates will be shortlisted based on the extent to which they meet these requirements.


Essential / Desirable

How Assesed C/I/OM

Qualifications Professional Catering Qualification – Degree/HND/BTec/City & Guilds in Hotel & Restaurant Management or Food Service/Production Management, and/or equivalent experience in catering and/or hospitality & event management services E Significant senior operational experience in a multi-site environment managing catering & hospitality services Extensive organisational skills dealing with large scale and a high volume of events and hospitality services Experience and ability to lead and motivate a large team Ability to provide strong marketing campaigns around product development and drive sales targets in accordance with budgetary expectations Demonstrate strong verbal and written communications skills Experience of planning, coordinating and executing multiple events over various sites simultaneously Developing operational business plans in line with current and emerging needs of the business and industry benchmarks Driving innovation and continuous improvement of people, systems and processes Experience in improving service delivery and the customer experience Financial management experience in budget compilation in excess of 2m E Competent in the use of finance IT systems (Agresso), cash manage- ment, P2P Purchasing Systems, P&L reporting and analysis and Banking online & hospitality reservation systems E E Experience and knowledge of implementing environmental and sustainable practices in the food service sector Experience of managing Health & Safety and Food Hygiene administration Experience supporting website marketing and social media campaigns in line with scheduled events and services Experience in project management, concept design and construction of new and existing catering and event sites E E E E E E E E E Extensive international food and beverage knowledge Alcohol licence holder E E Knowledge, Skills and Experience
















Essential/Desirable: E = Essential: Requirements without which the job could not be done. D = Desirable: Requirements that would enable the candidate to perform the job well.

How Assessed: A = Application C = Certificate I = Interview OM = Other Means (e.g. presentation, test, etc.)

Further Information and How to Apply A wide range of benefits are available, this includes 30 days annual leave (plus University closure days and public holidays), a defined benefit pension scheme and also an interest-free season ticket loan. For further details of the benefits of working at QMUL please visit Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post. Applications should be sent to;

For a confidential and informal discussion, please contact the University’s appointed recruitment partner Hayley Mintern at The Management Recruitment Group.

Hayley Mintern 020 8892 0115 | 07530 680 184

70 London Road, Twickenham, TW1 3QS.

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