Role Purpose and Responsibilities
• To ensure orders are raised for remedial works resulting from compliance activity in good time and that adequate progress is made to appropriately manage risk.
• Ensuring a compliance risk register is developed and updated on a regular basis. • To deliver a pro-active and high quality service that is positively supportive and delivering continuous improvement in all areas. • To generate performance data and reports to support decision making in the choice of specification, delivery, planning, managing, reviewing and hand over of minor building alterations, improvements, refurbishments and construction projects by the capital team. • To ensure effective communication and liaision for optimised access with minimum impact across the university, and to arrange regular liaison meetings with client departments to ensure a customer oriented service is provided. • To develop, monitor and oversee a comprehensive statutory training matrix and training programme for FRCS staff. • Pro-active and comprehensive coordination, monitoring and review of the ongoing remedial works programme. • Proactively working with university colleagues to manage statutory compliance obligations. • Ensure the co-ordination of post inspection assessment of works by contractors to ensure adherence to specifications and work orders and compliance with statutory and regulatory requirements and the University policies and standards. • Obtaining and scrutinising statutory certification from contractors including checking, processing, communicating to appropriate stakeholders, storage and anniversary planning. • Seek assurance that adequate 52 week statutory compliance plans are in place and that they are communicated to wider university stakeholders. Budget and Supply Chain Management • To oversee and manage the financial and budgetary planning, profiling and day-to-day ordering processes and procedures within areas of responsibility. • To plan and profile budgets over 5 years to ensure suitable and sufficient budget is allocated for the full scope of compliance works and any associated remedial work, and to monitor expenditure as a way of demonstrating compliance is being undertaken appropriately or to seek additional budget funding if a risk of non compliance due to cost presents itself. • To procure contracts for statutory and planned maintenance in-line with financial regulations including obtinings quotations, tendering, sourcing suppliers through frameworks and purchasing consortiums. • To manage the timely generation of works orders and approval process for contractors and consultants. • To support the development, planning and management of the forward programmes of planned maintenance to assist the financial planning and monitoring. • To manage and review work packages to secure best value. • Ensure that expenditure is being undertaken in accordance with the budget plan, making clear to line management when and why there are budget pressures and risks. • Support with the planning, profiling and forecasting the statutory compliance budget. In line with University’s financial regulations, and throughout the year in line with the University’s planning and accountability cycle. • To proactively support with the management and administration of supplier and service contracts, regularly reviewing content, competency, performance, ensuring KPI’s are met and contracts represent value for money.
Leadership • To proactively challenge where compliance isn’t being met and to escalate risk to line manager. • Constructively support the promotion of a positive health, safety and risk management culture. • To proactively develop a strong national and regional profile and establish effective networks internally and externally. • Work in collaboration and partnership with internal and external stakeholders to support with the proactive management of statutory compliance arrangements. • To support with the annual FRCS and contractors health and safety seminars. Health, Safety, Risk and Business Continuity • Actively participate in FRCS and University health and safety committee as appropriate. • Actively participate in FRCS compliance meetings and other associated meetings commensurate with the post. • To identify existing and potential strategic and operational compliance risks and record on the risk register to manage, minimise, mitigate or remove those risks. • To investigate where non-compliance is identified by using root cause analysis and implementing improvements as appropriate and ensuring reportable levels of performance are raised with senior managers. • To promote a positive culture of health, safety and welfare, ensuring full compliance with University and departmental health & safety policies and codes of practice. Other Duties • Support the Residential Team with University UK (UUK) audits for residential properties in relation to statutory compliance. • Work in collaboration with colleagues to seek assurance from commercial outlets, that suitable arrangement and evidence is available for statutory compliance. • Work in collaboration with the University Insurance Manager and Safety Advisors Office to provide assurance of statutory insurance inspections. • Member of an on-call rota to support incidents impacting on operational activity of the university. • Undertake any other reasonable duties considered relevant to the post, and commensurate with the level of responsibility.
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