1. Faculty are to provide the textbook information to the Division Office Associate who will contact the publisher’s sales representative to order a desk copy and ancillaries for the instructor. This contact may be done electronically or in writing using college letterhead. 2. Desk copies and ancillaries should be requested from the publisher when the division book order is turned in to the Campus Store (well in advance of the semester when they are to be used). In emergencies, the Division Director may authorize the purchase of an interim copy of a text from the Campus Store using a transfer of funds from the division budget. The interim copy is replaced by the publisher’s desk copy when it arrives and the funds are transferred back into the division budget. Cancellation of Classes Class Cancellations Due to Low Enrollment It is sometimes necessary to cancel scheduled classes when student enrollment does not reach minimum levels. The decision for class cancellation resides in the Office of the Vice President of Academic Affairs and Student Services in consultation with the Dean of Instruction and the Division Directors. Faculty members are not paid for classes that must be canceled. When a class is canceled, students who enrolled in that class will be notified by phone or email that the class is canceled and receive a full refund. Any fees directly applicable to the canceled class will also be refunded. Class Cancellations Due to Absence Class cancellation due to absence can be authorized only in an emergency by the appropriate Division Director. The instructor may not cancel class(es) without the appropriate authorization. Instructors may not post signs on classroom doors announcing the cancellation of classes. The posting must be done by the Division Director or Division Office Associate. All classes should meet their full scheduled times. Instructors are to notify their Division Director or the Office of the Vice President of Academic Affairs and Student Services (if the Director is unavailable) as soon as possible if she/he is ill or will arrive late. In the event an emergency occurs and it is impossible to reach the Division Director or Division Office Associate, the instructor should contact the Office of the Vice President of Academic Affairs and Student Services. It is imperative that notice is given as soon as possible so that arrangements may be made regarding teaching the classes. The Division Director should provide class coverage whenever possible with another Division faculty member substituting during the absence of a faculty member, or provide timely information to the students concerning the cancellation of the class. When a faculty member is ill, it is imperative that the faculty member notify their Division Director as early as possible so that alternate arrangements can be made. The instructor should make every effort to provide their Division Director with the appropriate course/class materials to be used by the substitute instructor, so students will not be unduly affected by the instructor's absence.
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