Delayed Openings When class schedules are affected by a delayed opening, the class will meet if 30 minutes or more of the class time remains after the start of the delay. Once the College is open, the regular
schedule resumes for that day. Emergency Alert System
Students, staff, and faculty can also sign up for HCC’s emergency alert system, HCC Alert. HCC Alert is an automated messaging system that sends messages to your cell phone and College email account in the event of a College closing or weather-related delay. To sign up, go to http://www.hagerstowncc.edu/about-hcc/campus-police/emergency-alerts. Class Rosters Class rosters comprise the official attendance record for every class and include the names, student identification numbers, and campus e-mail addresses of all students enrolled. It is imperative that faculty check their Self-Service class rosters once a week. Faculty should check their roster at least once a week during the entire semester. If a student is not on the roster, they are not allowed to be attending class. Faculty need to send the student to the Office of Retention and Registration immediately and should not let them return to the classroom until the student appears on the roster. Updated class rosters are distributed through e-mail by the Information Technology/IT Office every Sunday night during the semester but may also be obtained at any time through Self- Service, which can be accessed through the HCC home page. Faculty should pay careful attention to attendance and are expected to submit a corrected roster to the Records Office by the announced deadline for the semester. The roster due dates can be found each semester on the Faculty Calendar. The calendar is found on the Academic Affairs webpage (https://www.hagerstowncc.edu/docs/academic-affairs/faculty-calendars). Student No-Show Submission Requirements Each semester, faculty are required to indicate on Self-Service which students have never attended class. Submission is required for all sessions during the term. It is imperative that we have 100% compliance based on federal financial aid reporting requirements. Faculty are sent instructions and due dates to only their HCC email account prior to each session. The goal of this process is to indicate those students who have never attended class. If they have attended even one class, they are not considered a no-show. Please submit your “No-Shows” through Self-Service– A Paper Roster will not be accepted. How to Submit a No-Show Report using Self-Service : 1. Log into Self-Service account and select the “Faculty” tab 2. Select the course you need to enter attendance for 3. Select “Grading” and then Midterm 1”
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