E. University Police and Public Safety utilizes hand-held and car radios utilizing the emergency responder frequencies. Police officers are equipped with radios capable of talking with other emergency responders and KITTCOM, the county-wide dispatch system. 1. In addition, UPPS has one frequency commonly used for parking enforcement. This frequency has a main dispatch radio within the office of UPPS. The IC may need to assign a communications officer to assist in the monitoring of two-way radio traffic. 2. Since FMD and UPPS use different frequencies to communicate, a communications officer could be used to relay messages between these groups. On smaller scale responses an FMD radio could be issued to emergency responders for more direct communication between those groups. F. Central Washington University Website 1. A regularly updated website containing emergency management information will be available at: http://www.cwu.edu/ 2. The website may be updated by Public Affairs or others as needed G. Telephones and other communication methods 1. If service is available telephones (land-line, satellite and cellular) may be utilized to communicate between responders, EOC and EPG. SMS (texting) is another quick way to deliver a message but abbreviations and short message capability may hinder clear message and interpretation. 2. Email will be used to supplement and back-up other means of communication. All individuals and departments with responsibilities as described in the CEMP should maintain and regularly update a notification roster listing multiple forms of contact for all relevant positions. 3. In times where radios, internet, or telephone service is non-existent, hand-held public address (PA) systems will be used; each UPPS patrol car is equipped with a hand-held PA. Message “runners” may be used to ensure messages and communications are delivered between groups. H. Responsibilities 1. University Police - As initial responders, UPPS is responsible for the general coordination of emergency communications and may: a. Establish an incident command post and, if warranted, coordinate the activation of an emergency operations center. b. Coordinate the assignment and use of radios and radio frequencies during an emergency. c. Coordinate with facility electricians to use portable generators to maintain radio and telephone systems. d. Coordinate with city, county, and state agencies to establish communication links and radio frequencies to be used during emergencies/disasters. e. Use mobile and hand-held radios with frequencies maintained through KITTCOM. 2. FMD Technical Services has the overall responsibility for life safety systems such as fire and hold-up alarms, voice-over PA systems in certain buildings, and maintaining facility radio systems. During an emergency, they may also: a. Assign and maintain radios to employees responding to the incident. b. Establish what frequencies will be used by what divisions. c. Maintain EOC equipment such as the conference room large screen monitor. 3. Telecommunications is responsible for telephone operations on campus and during an emergency may: a. Develop a recovery plan to maintain telephone communications. b. Coordinate with university police to establish priority phones and/or telephones needed at the Emergency Operations Center.
c. Provide internet and other technology needs of the EOC and EPG. d. Maintain an uninterrupted power supply (UPS) for the phones.
e. Identify the number of cellular and satellite phones available at the University. 4. Public Affairs is responsible for media relations and during an emergency may: a. Draft and disseminate campus notifications. b. Activate the Emergency Notification System. c. Develop and maintain informative web pages or blogs and printed materials as needed.
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