ADMINISTRATION, FINANCE AND LOGISTICS
A. Documentation and administration 1. The Governor, Washington Military Department, Emergency Management Division (EMD), and other governmental officials require information concerning the nature, magnitude, and impact of a disaster or emergency. This information allows for evaluating and providing the most efficient and appropriate distribution of resources and services during the response to and recovery from a disaster or emergency. State agencies, local jurisdictions, and other organizations provide these reports including, but are not limited to: a. Situation Reports. b. Proclamations of Emergency and requests for Proclamations of Emergency. c. Requests for Assistance. 2. When state agencies or local jurisdictions engage in repair or restoration of damaged facilities as part of their emergency response, some of the normal bidding, contracting, permitting, and regulatory requirements may not apply or may provide for a streamlined process. a. Even when regulatory statutes or rules provide exemptions for emergency work, those exemptions may apply only to repair of existing facilities or restoration of facilities to their pre-disaster condition. b. Emergency construction of new facilities or an expansion of or addition to an existing facility may require regulatory permits and environmental review. B. Financial Management 1. Emergency expenditures are not normally integrated into the budgeting process of state and local jurisdictions. Nevertheless, events occur on a periodic basis requiring substantial and necessary unanticipated obligations and expenditures. State agencies will follow emergency procedures outlined in RCW 43.88.250, Emergency Expenditures. 2. Whenever an emergency needs expenditures for the preservation of peace, health, or safety, or for carrying on the necessary work required by law of any state agency for which insufficient or no appropriations have been made, the head of such agency shall submit to the Governor duplicate copies of a sworn statement setting forth the facts constituting the emergency and the estimated amount of money required. If the Governor approves such estimates, in whole or in part, the Governor shall endorse each copy of the statement, together with a statement of the amount approved as an allocation from any appropriation available for allocation for emergency purposes and transmit one copy to the head of the agency thereby authorizing the emergency expenditures. 3. Records will be kept in such a manner to separately identify incident related expenditures and obligations from general programs and activities of state agencies and local jurisdictions or organizations. Complete and accurate records are necessary to document requests for assistance, for reimbursement under approved applications pertaining to declared emergencies or major disasters, and for audit reports. 4. Disaster-related expenditures and obligations of state agencies, local jurisdictions, and other organizations may be reimbursed under a number of federal programs. The federal government may authorize reimbursement of approved costs for work performed in the restoration of certain public facilities after a major disaster declaration by the President of the United States under the statutory authority of certain federal agencies. C. Logistics 1. The majority of today’s consumables are distributed through just-in-time supply chains managed by the private sector. These supply chains may be disrupted as a result of damage to the transportation and communication infrastructure during a disaster or emergency. 2. The affected areas may need emergency resources as well as everyday goods and services. Governmental logistics will initiate to meet immediate disaster needs while efforts are underway to reestablish private sector supply chains. d. Costs/Expenditures Reports. e. Damage Assessment Reports. f. After Action Reports.
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