Benefits at a Glance
Plan Year: July 1, 2018 through June 30, 2019
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Electronic Data, Inc. Memo to Employees
Your Benefits at EDI are an integral part of your total compensation package. We work hard to provide you with a competitive, quality benefits package that offers you a choice at an affordable cost. Through programs like our medical, dental, life and AD&D, Short Term Disability and Long- Term Disability plans, you and your family have valuable protection if you become sick, injured, disabled or die. In addition, our 401(k) helps you save for the future. We are committed to delivering to all our employees a comprehensive and affordable total benefits package designed to Protect Your Health. In the upcoming Benefit Plan year 2018 – 2019 there will be no employee contribution for the Base Medical Plan, Dental plan or Vision plan for employees and their dependents. The amount that may be required to contribute towards the premiums, in the future, for any of these plans may change at the company’s discretion.
CONTENTS & CONTACT INFORMATION
Refer to this list when you need to contact one of your benefit vendors. For general information contact Human Resources.
BROKER Provider Name
M.E. Wilson Company
Broker Contact
Amanda Sands
Provider Phone Number
813-229-8021 Ext. 139
Provider Email Address
asands@mewilson.com
MEDICAL
page 3
Provider Name
UnitedHealthcare
Provider Phone Number
1-866-633-2446
Provider Web Address
www.myuhc.com
DENTAL
page 5
Provider Name
SunLife Financial
Provider Phone Number
1-800-247-6875
Provider Web Address
www.mysunlifebenefits.com
VISION
page 6
Provider Name
UnitedHealthcare
Provider Phone Number
1-800-638-3120
Provider Web Address
www.myuhc.com
BASIC LIFE AND DISABILITY
page 7
Provider Name
SunLife Financial
Provider Phone Number
1-800-247-6875
Provider Web Address
www.mysunlifebenefits.com
EMPLOYEE ASSISTANCE PROGRAM
page 8
Provider Name
SunLife Financial
Provider Phone Number
1-877-595-5281
Provider Web Address
www.guidanceresources.com
HOLIDAY AND VACATION SCHEDULES
page 9
DISCLOSURE NOTICES
page 10
BENEFIT INFORMATION
Benefit
Who pays the cost?
YOUR BENEFITS PLAN
Electronic Data, Inc. pays the full cost of the employee and dependent portion of the base plan. You may enroll in the buy-up plan for an additional cost.
Medical Insurance
Electronic Data, Inc. offers a variety of benefits allowing you the opportunity to customize a benefits package that meets your personal needs. In the following pages, you’ll learn more about the benefits offered. You’ll also see how choosing the right combination of benefits can help protect you and your family’s health and finances – and your family’s future. The amount that may be required to contribute towards the premiums, in the future, for any of these plans may change at the company’s discretion.
Electronic Data, Inc. pays the full cost of the employee and your dependents.
Dental Insurance
Electronic Data, Inc. pays the full cost of the employee and your dependents.
Vision Insurance
Basic Life Insurance
Electronic Data, Inc. pays the entire cost.
Short and Long Term Disability Insurance
Electronic Data, Inc. pays the entire cost.
ELIGIBILITY
All Regular full-time employees are eligible to join the Electronic Data, Inc. Benefits Plan on the 1st of the month following 60 days. You may also enroll your dependents in the Benefits Plan when you enroll.
Eligible dependents include:
Your legal spouse
•
• Your married or unmarried natural children, step-children living with you, legally adopted children and any other children for whom you have legal guardianship, who are:
Under 26 years of age;
►
WHEN CAN YOU ENROLL?
► A dependent who is older than 26 years of age, but less than 30 years of age may be eligible for medical benefits. To be eligible, a Dependent must: • Be unmarried and not have dependents of his or her own; AND
You can sign up for Benefits at any of the following times:
Be a resident of Florida or a student; AND
•
• After completing your initial eligibility period; • During the annual open enrollment period; • Within 30 days of a qualified family-status change.
• Not have coverage of their own, or covered under any other plan; AND
Not entitled to benefits under Medicare
•
If you do not enroll at one of the above times, you must wait for the next annual open enrollment period.
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BENEFIT INFORMATION
?
CHOOSING YOUR BENEFITS
You must actively choose any benefit that you pay for, or share in the cost with Electronic Data, Inc.. Your part of the cost is automatically taken out of your paycheck. • BEFORE YOUR TAXES ARE CALCULATED – medical buy-up
WHY DO I PAY FOR BENEFITS WITH BEFORE-TAX MONEY?
There is a definite advantage to paying for some benefits with before-tax money:
Taking the money out before your taxes are calculated lowers the amount of your pay that is taxable. Therefore, you pay less in taxes.
PLEASE NOTE: Electronic Data, Inc. provides Group Term Life at 1 X Annual Salary. Any life benefit amount greater than $50,000 is taxable to the employee.
MAKING CHANGES
Generally, you can only change your benefit choices during the annual benefits enrollment period. However, you may be able to change your benefit choices during the plan year if you have a change in status including:
If you fail to notify Human Resources within 30 days of a family status change, you will be required to wait until the next annual enrollment period to make benefit changes unless you have another family status change.
Your marriage
•
Your divorce or legal separation
•
• Birth or adoption of an eligible child
• Death of your spouse or covered child
WHEN COVERAGE ENDS
• Change in your spouse’s work status that affects his or her benefits
Coverage will stop on the last day of the month in which employment with the company ends. Life insurance ends the last day of employment.
• Change in your work status that affects your benefits
• Change in residence or work site that affects your eligibility for coverage
• Change in your child’s eligibility for benefits
• Receiving Qualified Medical Child Support Order (QMCSO)
KEY BENEFIT TERMS
COBRA – A Federal law that allows workers and dependents who lose their medical, dental, or vision coverage to continue any of these coverages for a specified length of time by electing and paying for continuation benefits. Copayment – A flat fee that you pay for medical services, regardless of the actual amount charged by your doctor or another provider. This generally applies to physicians’ office visits and prescription drugs. Deductible – The amount you pay toward medical and dental expenses each year before the plan begins paying benefits. Out of Pocket Maximum – The maximum amount you will pay in deductibles, copayments and coinsurance during the year.
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MEDICAL INSURANCE
Electronic Data, Inc. offers two medical plans through UnitedHealthcare. To find participating providers go to www.myuhc.com and click on “Find Physician”, choose the appropriate plan type. In Step 2: Enter zip code and type of provider. Complete the remaining information and click Search.
The chart below provides a brief overview of the medical plans. This chart is intended only to highlight the benefits available and should not be relied upon to fully determine your coverage. If the below illustration of benefits conflicts in any way with the Summary Plan Description (SPD), the SPD shall prevail. It is recommended that you review your exact description of services and supplies that are covered, those which are excluded or limited, and other terms and conditions of coverage.
Option 1 Choice Plus (Edge) FQ3
Option 2 Choice Plus FXT
IN-NETWORK: Plan Year or Calendar Year Basis
Policy Year
Policy Year
Deductible (Individual / Family)
$2,000 / $6,000
$1,500 / $4,500
Coinsurance
100%
100%
Maximum Out-of-Pocket (Individual/Family)
$4,000 / $8,000
$1,500 / $4,500
Maximum Out-of-Pocket Includes
Deductible, Coinsurance & Copays
Deductible, Coinsurance & Copays
Lifetime Maximum
Unlimited
Unlimited
PREVENTIVE CARE:
Wellness Immunizations Mammography/Colonoscopy COPAYMENTS: Referral Required Office Visits Consultations for Illness/Injury
Covered 100%
Covered 100%
No
No
$30 Copay
$25 Copay
$30 Copay (Designated) $60 Copay (Non-Designated)
Specialist Visits
$50 Copay
$500 Per Occurrence Deductible, then Deductible $250 Per Occurrence Deductible, then Deductible
Inpatient Hospital
Deductible
Outpatient Surgery
Deductible
Emergency Room Urgent Care
$250 Copay $100 Copay
$200 Copay $75 Copay
OUTPATIENT DIAGNOSTIC SERVICES: Independent/Freestanding Lab Complex Diagnostic (MRI, CT, PET, Etc.) – Freestanding Facility
Covered 100%
Covered 100%
$200 Copay
$200 Copay
PRESCRIPTIONS:
Tier 1: $15 Copay Tier 2: $45 Copay Tier 3: $85 Copay
Tier 1: $10 Copay Tier 2: $35 Copay Tier 3: $60 Copay
Retail (30 day supply)
OUT-OF-NETWORK 2 Deductible (Individual / Family)
$4,000 / $12,000
$3,000 / $9,000
Maximum Out-of-Pocket (Individual/Family)
$8,000 / $16,000
$6,000 / $12,000
Coinsurance
50 / 50%
80 / 20%
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MEDICAL CONTRIBUTION SCHEDULE
Employee Contribution 2018 – 2019 Coverage Year
Employer Paid Benefit Amount Monthly
Employer Paid Benefit Amount Annually
BASE Choice Plus FQ3
Employee Only
$0.00 $0.00 $0.00 $0.00
$ 562.12 $1,202.94 $1,059.71 $1,787.31
$ 6,745.44 $14,432.28 $12,716.52 $21,447.72
Employee + Spouse
Employee + Child(ren)
Family
Employee Contribution 2018 – 2019 Coverage Year
Employer Paid Benefit Amount Monthly
Employer Paid Benefit Amount Annually
BUY-UP Choice Plus FXT
Employee Only
$29.75 $63.67 $56.09 $94.60
$ 691.05 $1,478.85 $1,302.77 $2,197.25
$ 6,745.44 $14,432.28 $12,716.52 $21,447.72
Employee + Spouse
Employee + Child(ren)
Family
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DENTAL INSURANCE
Electronic Data, Inc. offers dental coverage through SunLife Financial. The Dental DPO Plans allow you to use in-network or out-of-network benefits. If out-of-network dentists are used, you will be responsible for paying the difference between SunLife Financial’s amount and what the dentist may charge, also known as “balance billing”. The charts below provides a brief overview of the plans.
Dental DPO Plan F0122
In-Network
Out-of Network*
Calendar Year Deductible
$50
$50
Individual
$150
$150
Family
Annual Maximum
$1,500
$1,000
Diagnostic & Preventive
Exams
Cleanings Fluoride X-Rays Sealants Regular Restorative Services Amalgam Fillings Extractions - Single Tooth Endodontics (Root Canal) Periodontics (Gum Disease) Major Services Crowns
Covered 80%, after annual deuctible
Covered in full
Covered 80% after deductible
Covered 60% after deductible
Covered 50% after deductible
Covered 40% after deductible
Bridges Dentures
Orthodontia Services
Child Only (through age 18) 50% $1,500 Lifetime Maximum
• Subject to balance billing. Please refer to your plan document for specific details .
Employee Contribution 2018 – 2019 Coverage Year
Employer Paid Benefit Amount Monthly
Employer Paid Benefit Amount Annually
Employee Only
$0.00 $0.00 $0.00 $0.00
$28.40 $56.79 $57.32 $88.34
$ 340.80 $ 681.48 $ 687.84 $1,060.08
Employee + Spouse
Employee + Child(ren)
Family
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VISION INSURANCE
Electronic Data, Inc. offers vision coverage through United Healthcare. The United Healthcare vision network consists of optometrists, ophthalmologist opticians and optical retailers. You have the option of visiting any provider, however by choosing a participating provider, you receive the highest level of benefits.
Vision United Healthcare V1001
In-Network
Non-Network
Routine Eye Exams
$10 Copayment
Up to $40
$10 Copayment Includes:
Single Bifocal Trifocal Lenticular
Up to $40 Up to $60 Up to $80 Up to $80
Lenses*
$10 Copayment $130 allowance, plus 30% discount
Frames
Up to $45
Contact Lenses
Elective Medically Necessary
$105 allowance (less applicable copay) Covered in Full (less applicable copay)
Up to $105 Up to $210
Frequency Exam
Once every 12 months
Lenses or contact lenses
Once every 12 months
Frame
Once every 12 months
• Lenses, Frames & Contacts are limited to either one pair of contacts or frames/lenses per year.
Employee Contribution 2018 – 2019 Coverage Year
Employer Paid Benefit Amount Monthly
Employer Paid Benefit Amount Annually
Employee Only
$0.00 $0.00 $0.00 $0.00
$ 5.42 $10.29 $12.02 $16.95
$ 65.04 $123.48 $144.24 $203.40
Employee + Spouse
Employee + Child(ren)
Family
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LIFE AND DISABILITY INSURANCE
Electronic Data, Inc. provides all full-time employees working 30 or more hours per week Basic Life and Accidental Death and Dismemberment, Short and Long Term disability insurance. These benefits are paid in full by Electronic Data, Inc.
Basic Life and Accidental Death and Dismemberment Insurance
SunLife Financial
Employee Only
1x annual basic earnings up to a maximum of $200,000.
Employer Premium Calculation: Salary ÷ $1,000 = ________ x $.168 = _________
Short Term Disability
SunLife Financial
Maximum Weekly Benefit
Up to $1,000
% of Salary
70% of basic earnings
Injury: 1 st day Sickness: 8 th day
Elimination Period
Maximum Benefit Period
13 weeks
Employer Premium Calculation: Weekly Salary ÷ $10 = ________ ÷ 70% = ______ x $.168 = _________
Long Term Disability
SunLife Financial
Maximum Monthly Benefit
Up to $7,500
% of Salary
66.67% of basic earnings
Elimination Period
90 day
Maximum Benefit Period
Social Security Normal Retirement Age
Employer Premium Calculation: Monthly Salary ÷ $100 = ________ x $.331 = _________
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EMPLOYEE ASSISTANCE PROGRAM
All employees at Electronic Data Inc are eligible to receive benefits through the Employee Assistance Program.
Providing Assistance With What Matters Most SunLife recognizes that personal and family problems can impact your life both at home and at work. When you face these challenges in life, it’s nice to know there’s a place you can turn. To assist you and your family in getting the help you need, SunLife has established the Guidance Resources Program.
Guidance Resources is confidential and provided at no charge to you or your dependents to assist your family deal with everyday challenges such as:
Key Services
Counseling
Parenting
Identify Options
Prenatal Planning
Offer Support and professional guidance Unlimited telephonic consultation Offer an in-person appointment, if needed
Adoption
Child Development Parenting Skills
Develop an action plan
Child Care
College
Care Giving
Pre-College Planning College and Universities
Sickness and Care Giving
Elder Care
Admissions Testing (PSAT/SAT)
Special Needs
Financial Planning, Aid & Scholarships Adult Re-entry Programs
And so much more….
Accessing these Services Call Guidance Resources at 877-595-5281, in an emergency situation and speak to a counselor or nurse, or both. You can also log onto www.guidanceresources.com (company web ID: EAPBusiness) to find basic information on a number of valuable services.
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PAID TIME OFF BENEFITS
Holidays Electronic Data, Inc. observes the following holidays each year:
New Year’s Day Martin Luther King, Jr. Birthday President’s Day
Labor Day Thanksgiving Day Day after Thanksgiving Day
Memorial Day Fourth of July
Christmas Eve
Christmas Day
Paid Time Off (PTO) Each employee is eligible for paid vacation time per year (January – December) calculated as follows:
Years of eligible service (after one year of service)
Vacation Time Accumulated Per Year
1-5 years
80 hours
5-10 years
120 hours
10-15 years
160 hours
15+ years
200 hours
Vacation is paid the weekending following your hire date anniversary.
Note: All company benefits are subject to change at any time at EDI’s discretion.
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REQUIRED ANNUAL EMPLOYEE DISCLOSURE NOTICES
Required Annual Employee Disclosure Notices
THE NEWBORNS’ AND MOTHERS’ HEALTH PROTECTION ACT OF 1996 The Newborns’ and Mothers’ Health Protection Act of 1996 prohibits group and individual health insurance policies from restricting benefits for any hospital length of stay for the mother or newborn child in connection with childbirth; (1) following a normal vaginal delivery, to less than 48 hours, and (2) following a cesarean section, to less then 96 hours. Health insurance policies may not require that a provider obtain authorization from the health insurance plan or the issuer for prescribing any such length of stay. Regardless of these standards an attending health care provider may, in consultation with the mother, discharge the mother or newborn child prior to the expiration of such minimum length of stay. Further, a health insurer or health maintenance organization may not: 1. Deny to the mother or newborn child eligibility, or continued eligibility, to enroll or to renew coverage under the terms of the plan, solely to avoid providing such length of stay coverage; 2. Provide monetary payments or rebates to mothers to encourage such mothers to accept less than the minimum coverage; 3. Provide monetary incentives to an attending medical provider to induce such provider to provide care inconsistent with such length of stay coverage; 5. Restrict benefits for any portion of a period within a hospital length of stay described in this notice. These benefits are subject to the plan’s regular deductible and co-pay. For further details, refer to your Summary Plan Description. Keep this notice for your records and call Human Resources for more information. Effective January 1, 2009 group health plans are required by Federal government to comply with Section 111 of the Medicare, Medicaid, and SCHIP Extensions of 2007’s new Medicare Secondary Payer regulations. The mandate is designed to assist in establishing financial liability of claims assignments. In other words, it will help establish who pays first. The mandate requires group health plans to collect additional information, more specifically Social Security numbers for all enrollees, including dependents 6 months of age or older. Please be prepared to provide this information on your benefits enrollment form when enrolling into benefits. 4. Require a mother to give birth in a hospital; or SECTION 111
WOMEN’S HEALTH AND CANCER RIGHTS ACT OF 1998
The Women’s Health and Cancer Rights Act of 1998 requires Electronic Data, Inc. to notify you, as a participant or beneficiary of the Electronic Data, Inc. Health and Welfare Plan, of your rights related to benefits provided through the plan in connection with a mastectomy. You, as a participant or beneficiary, have rights to coverage to be provided in a manner determined in consultation with your attending physician for: 1. All stages of reconstruction of the breast on which the mastectomy was performed; 2. Surgery and reconstruction of the other breast to produce a symmetrical appearance; and 3. Prostheses and treatment of physical compilations of the mastectomy, including lymphedema. These benefits are subject to the plan’s regular deductible and co-pay. For further details, refer to your Summary Plan Description. Keep this notice for your records and call Human Resources for more information. The law allows for continued coverage for dependent children who are covered under your group health plan as a student if they lose their student status because of a medically necessary leave of absence from school. This law applies to medically necessary leaves of absence that begin on or after January 1, 2010 If your child is no longer a student, as defined in your Certificate of Coverage, because he or she is on a medically necessary leave of absence, your child may continue to be covered under the plan for up to one year from the beginning of the leave of absence. This continued coverage applies if your child was (1) covered under the plan and (2) enrolled as at student at a post-secondary educational institution (includes colleges, universities, some trade schools and certain other post-secondary institutions). Your employer will require a written certification from the child’s physician that states that the child is suffering from a serious illness or injury and that the leave of absence is medically necessary. MICHELLE’S LAW
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REQUIRED ANNUAL EMPLOYEE DISCLOSURE NOTICES
Required Annual Employee Disclosure Notices continued continued
HIPAA PRIVACY POLICY FOR FULLY- INSURED PLANS WITH NO ACCESS TO PHI
PATIENT PROTECTION:
If the Group Health Plan generally requires the designation of a primary care provider who participates in the network and who is available to accept you or your family members. For children, you may designate a pediatrician as the primary care provider. You do not need prior authorization from the carrier or from any other person (including a primary care provider) in order to obtain access to obstetrical or gynecological care from a health care professional in the network who specializes in obstetrics or gynecology. The health care professionals, however, may be required to comply with certain procedures, including obtaining prior authorization for certain services, following a pre-approved treatment plan or procedures for making referrals. For a list of participating health care professionals who specialize in obstetrics or gynecology, or for information on how to select a primary care provider, and for a list of the participating primary care providers, contact the Plan Administrator or refer to the carrier website. It is your responsibility to ensure that the information provided on your application is accurate and complete. Any omissions or incorrect statements made by you on your application may invalidate your coverage. The carrier has the right to rescind coverage on the basis of fraud or misrepresentation. Effective April 1, 2009, a special enrollment period provision is added to comply with the requirements of the Children’s Health Insurance Program Reauthorization Act (CHIPRA) of 2009. If you or a dependent is covered under a Medicaid or CHIP plan and coverage is terminated as a result of the loss of eligibility for Medicaid or CHIP coverage, you may be able to enroll yourself and/or your dependent(s). However, you must enroll within 60 days after the date eligibility is lost. If you or a dependent becomes eligible for premium assistance under an applicable State Medicaid or CHIP plan to purchase coverage under the group health plan, you may be able to enroll yourself and/or your dependent(s). However, you must enroll within 60 days after you or your dependent is determined to be eligible for State premium assistance. Please note that premium assistance is not available in all states. CHILDREN’S HEALTH INSURANCE PROGRAM REAUTHORIZATION ACT (CHIPRA) OF 2009
I. No access to protected health information (PHI) except for summary health information for limited purpose and enrollment / dis-enrollment information. Neither the group health plan nor the plan sponsor (or any member of the plan sponsor’s workforce) shall create or receive protected health information (PHI) as defined in 45 C.F.R. §160.103 except for (1) summary health information for purpose of (a) obtaining premium bids or (b) modifying, amending, or terminating the group health plan, and (2) enrollment and dis-enrollment information. The group health plan is a fully-insured group health plan sponsored by the “Plan Sponsor”. The group health plan and the plan sponsor intend to comply with the requirements of 45 C.F.R. §164.530 (k) so that the group health plan is not subject to most of HIPAA’s privacy requirements.
II. Insurer for group health plan will provide privacy notice
The insurer for the group health plan will provide the group health plan’s notice of privacy practices and will satisfy the other requirements under HIPAA related to the group health plan’s PHI. The notice of privacy practices will notify participants of the potential disclosure of summary health information and enrollment / dis-enrollment information to the group health plan and the plan sponsor.
III. No intimidating or retaliatory acts
The group health plan shall not intimidate, threaten, coerce, discriminate against, or take other retaliatory action against individuals for exercising their rights , filing a complaint, participating in an investigation, or opposing any improper practice under HIPAAA.
IV. No Waiver
The group health plan shall not require an individual to waive his or her privacy rights under HIPAA as a condition of treatment, payment, enrollment or eligibility. If such an action should occur by one of the plan sponsor’s employees, the action shall not be attributed to the group health plan.
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Required Annual Employee Disclosure Notices - Continued REQUIRED ANNUAL EMPLOYEE DISCLOSURE NOTICES
continued
When will you pay a higher premium (penalty) to join a Medicare drug Plan? You should also know that if you drop or lose your current coverage with UnitedHealthcare and don’t join a Medicare drug plan within 63 continuous days after your current coverage ends, you may pay a higher premium (a penalty) to join a Medicare drug plan later. If you go 63 continuous days or longer without creditable prescription drug coverage, your monthly premium may go up at least 1% of the Medicare base beneficiary premium per month for every month that you did not have that coverage. For example, if you go nineteen months without creditable coverage, your premium may consistently be at least 19% higher than the Medicare base beneficiary premium. You may have to pay this higher premium (a penalty) as long as you have Medicare prescription drug coverage. In addition, you may have to wait until the following October to join. For more information about this notice or your current prescription drug coverage… Contact our office for further information (see contact information below). NOTE: You’ll get this notice each year. You will also get it before the next period you can join a Medicare drug plan, and if this coverage through UnitedHealthcare changes. You also may request a copy of this notice at any time. For more information about your options under Medicare prescription drug coverage… More detailed information about Medicare plans that offer prescription drug coverage is in the “Medicare & You” handbook. You’ll get a copy of the handbook in the mail every year from Medicare. You may also be contacted directly by Medicare drug plans. For more information about Medicare prescription drug coverage: • Call your State Health Insurance Assistance Program (see your copy of the Medicare & You handbook for their telephone number) for personalized help, • Call 1-800-MEDICARE (1-800-633-4227). TTY users should call 1-877-486-2048. If you have limited income and resources, extra help paying for Medicare prescription drug coverage is available. For information about this extra help, visit Social Security on the web at www.socialsecurity.gov, or call them at 1-800-772-1213 (TTY 1-800-325-0778). Remember: Keep this notice. If you enroll in one of the new plans approved by Medicare which offer prescription drug coverage, you may be required to provide a copy of this notice when you join to show that you are not required to pay a higher premium amount. • Visit www.medicare.gov
MEDICARE PART D
This notice applies to employees and covered dependents who are eligible for Medicare Part D. Please read this notice carefully and keep it where you can find it. This notice has information about your current prescription drug coverage with UnitedHealthcare and about your options under Medicare’s prescription drug Plan. If you are considering joining, you should compare your current coverage including which drugs are covered at what cost, with the coverage and costs of the plans offering Medicare prescription drug coverage in your area. Information about where you can get help to make decisions about your prescription drug coverage is at the end of this notice. 1. Medicare prescription drug coverage became available in 2006 to everyone with Medicare through Medicare prescription drug plans and Medicare Advantage Plan (like an HMO or PPO) that offer prescription drug coverage. All Medicare prescription drug plans provide at least a standard level of coverage set by Medicare. Some plans may also offer more coverage for a higher monthly premium. 2. UnitedHealthcare has determined that the prescription drug coverage offered by the Welfare Plan for Employees of Electronic Data, Inc. under the UnitedHealthcare option are, on average for all plan participants, expected to pay out as much as the standard Medicare prescription drug coverage pays and is therefore considered Creditable Coverage. Because your existing coverage is Creditable Coverage, you can keep this coverage and not pay a higher premium (a penalty) if you later decide to join a Medicare drug plan. You should also know that if you drop or lose your coverage with UnitedHealthcare and don’t enroll in Medicare prescription drug coverage after your current coverage ends, you may pay more (a penalty) to enroll in Medicare prescription drug coverage later. _______________________________________________________ You can join a Medicare drug plan when you first become eligible for Medicare and each year from October 15 th to December 7 th . However, if you lose your current creditable prescription drug coverage, through no fault of your own, you will also be eligible for a two (2) month Special Enrollment Period (SEP) to join a Medicare drug plan. What happens to your current coverage if you decide to join a Medicare Drug Plan? If you decide to join a Medicare drug plan, your current UnitedHealthcare coverage will not be affected. You can keep this coverage if you elect part D and this plan will coordinate with Part D coverage. If you decide to join a Medicare drug plan and drop your current UnitedHealthcare coverage, be aware that you and your dependents will be able to get this coverage back. When can you join a Medicare Drug Plan?
Date: 7/1/18 Name of Entity/Sender: Electronic Data, Inc. Contact--Position/Office: David Brannen, HR Director 400 Carillon Parkway, Suite 100 St. Petersburg, FL 33713 Phone Number: (727) 299-9304
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HEALTHCARE REFORM AND YOU
The Patient Protection and Affordable Care Act & The Health Care and Education Affordability Reconciliation Act of 2010, together, create the most comprehensive health insurance reform ever under taken in recent history by our Country. Many of the new law’s required changes have already been incorporated into company health plans across the country since the effective date in September of 2010. However, there will be many more changes taking place in the months to come, as more guidance is issued by the government to employers, insurance carriers and individuals. One of the key requirements of the new law beginning in 2014, is the mandate that all U.S. citizens & legal residents either carry health insurance or pay an income tax penalty. While the tax penalty is not too severe in the first year, it becomes progressively more costly each year thereafter. In 2014, the greater of $95 or 1% of taxable income; In 2015, the greater of $325 or 2% of taxable income; In 2016, the greater of $695 or 2.5% of taxable income; and After 2016, the penalty is indexed for inflation. However, there are two ways to avoid the tax penalty: You can buy coverage for you and your family through your place of employment, if your employer offers such coverage. That coverage must meet certain standards set by the law in order for you and the employer to escape respective tax penalties. The coverage must meet certain minimum coverage standards (Generally pays at least 60% of your covered medical expenses) and must be considered “affordable” (Employer cannot charge you a premium for single or employee only coverage greater than 9.5% of your W-2 earnings for the year). The 9.5% would apply to annual salaries of up to about $45,000. Or, you can provide coverage for you and your family through a Federally run Insurance Exchange that is supposed to be up and running by 1/1/2014. Essentially, an Exchange is an interactive site where an individual can go to research, evaluate and buy health plans. The State of Florida chose not to set up a state run exchange, so the Federal government will take over that responsibility. Penalties for failing to buy coverage Tax penalties for failing to buy coverage are phased in according to the following schedule:
If you obtain coverage through an Exchange:
The Exchange will eventually sell insurance policies at certain levels of coverage: • Bronze level – a medical plan designed to pay 60% of covered medical benefits; • Silver level – a medical plan designed to pay 70% of covered medical benefits; • Gold level – a medical plan designed to pay 80% of covered medical benefits; • Platinum level – a medical plan designed to pay 90% of covered medical benefits; • Catastrophic – available to young adults up to age 30 or those exempt from the individual mandate (additional requirements may apply) If you satisfy certain low income thresholds and do not have medical coverage through an employer, or have employer- provided coverage that is considered “unaffordable” or pays benefits that are below the “Bronze” plan discussed above, there are tax credits available to help you pay the premiums for coverage purchased through the Exchange. The credits also help pay for expenses like deductibles and co pays. More information on these credits will be provided to you later. If you and your family are below 133% of the Federal Poverty Level in 2014, you may qualify for Medicaid. Other changes to take effect in 2014 are: The health plan may no longer exclude coverage of a pre- existing condition; The health plan may not impose more than a 90-day waiting period for coverage; Your plan may no longer place an annual limit on key benefits in the plan; Your health plan must allow dependent children up to age 26 to enroll in coverage, regardless of the availability of employer-sponsored coverage where they work. You may only obtain coverage through an Exchange if you are not participating in your employer’s plan.
13
COBRA NOTICE
COBRA
Consolidated Omnibus Budget Reconciliation Act (COBRA) provides terminated employees and their covered dependents the opportunity for a temporary extension of health coverage at group rates (plus 2% service fee) in certain instances where coverage under the plan would otherwise end. You and your covered dependents have the right to choose continuation coverage if group health coverage is lost under the health plan for any of the following reasons: (1) death of the employee; (2) a termination of the employee’s employment (for reasons other than gross misconduct) or a reduction in the employee’s hours of employment; (3) divorce or legal separation from employee; (4) employee becomes entitled to Medicare; or (5) the dependent child ceases to be a “dependent child” by definition under the plan. Under the law, you or the covered dependent has the responsibility to inform us, as the employer, within 30 days of a qualifying event such as divorce, legal separation, or a child losing dependent status under the plan. We, as the employer, have the responsibility to notify you and your covered dependents of the right to continue coverage should coverage end due to death, employment termination, reduction in hours of employment, or Medicare entitlement.
14
New Health Insurance Marketplace Coverage Options and Your Health Coverage
Form Approved OMB No. 1210-0149 (expires 1-31-2017)
PART A: General Information When key parts of the health care law take effect in 2014, there will be a new way to buy health insurance : the Health Insurance Marketplace. To assist you as you evaluate options for you and your family, this notice provides some basic information about the new Marketplace and employment-based health coverage offered by your employer. What is the Health Insurance Marketplace? The Marketplace is designed to help you find health insurance that meets your needs and fits your budget. The Marketplace offers "one-stop shopping" to find and compare private health insurance options. You may also be eligible for a new kind of tax credit that lowers your monthly premium right away. Open enrollment for health insurance coverage through the Marketplace begins in October 2013 for coverage starting as early as January 1, 2014.
Can I Save Money on my Health Insurance Premiums in the Marketplace? You may qualify to save money and lower your monthly premium, but only if your employer does not offer coverage, or offers coverage that doesn't meet certain standards. The savings on your premium that you're eligible for depends on your household income.
Does Employer Health Coverage Affect Eligibility for Premium Savings through the Marketplace? Yes. If you have an offer of health coverage from your employer that meets certain standards, you will not be eligible for a tax credit through the Marketplace and may wish to enroll in your employer's health plan. However, you may be eligible for a tax credit that lowers your monthly premium, or a reduction in certain cost-sharing if your employer does not offer coverage to you at all or does not offer coverage that meets certain standards. If the cost of a plan from your employer that would cover you (and not any other members of your family) is more than 9.5% of your household income for the year, or if the coverage your employer provides does not meet the "minimum value" standard set by the Affordable Care Act, you may be eligible for a tax credit. 1 Note: If you purchase a health plan through the Marketplace instead of accepting health coverage offered by your employer, then you may lose the employer contribution (if any) to the employer-offered coverage. Also, this employer contribution -as well as your employee contribution to employer-offered coverage- is often excluded from income for Federal and State income tax purposes. Your payments for coverage through the Marketplace are made on an after-tax basis.
How Can I Get More Information? For more information about your coverage offered by your employer, please check your summary plan description or contact:
David Brannen – 727-299-9304
The Marketplace can help you evaluate your coverage options, including your eligibility for coverage through the Marketplace and its cost. Please visit HealthCare.gov for more information, including an online application for health insurance coverage and contact information for a Health Insurance Marketplace in your area.
PART B: Information About Health Coverage Offered by Your Employer This section contains information about any health coverage offered by your employer. If you decide to complete an application for coverage in the Marketplace, you will be asked to provide this information. This information is numbered to correspond to the Marketplace application.
3. Employer Name
4. Employer Identification Number (EIN)
Electronic Data, Inc.
59-3607837
5. Employer Address
6. Employer Phone Number
727-299-9304
400 Carillon Parkway, Suite 100
7. City
8. State
9. Zip Code
St. Petersburg
FL
33713
10. Who can we contact about employee health coverage at this job?
David Brannen
11. Phone Number (if different from above)
12. E-mail address
727-299-9304
dbrannen@edatai.com
1 An employer-sponsored health plan meets the "minimum value standard" if the plan's share of the total allowed benefit costs covered by the plan is no less than 60 percent of such costs
Here is some basic information about health coverage offered by this employer: • As your employer, we offer a health plan to:
X
All Employees. Eligible employees are:
All Full Time Employees working at least 30 hours.
Some employees. Eligible employees are:
With respect to dependents:
•
X
We do offer coverage. Eligible Dependents are:
Your Legal Spouse. Your married or unmarried natural children, step-children living with you, legally adopted children and any other children for whom you have legal guardianship, who are under 26 years of age. A dependent who is older than 26 years of age, but less than 30 years of age may be eligible for medical benefits if the dependent is: • unmarried and not have dependents of his or her own; AND • Be a resident of Florida or a student; AND • Not have coverage of their own, or covered under any other plan; AND • Not entitled to benefits under Medicare
We do not offer coverage.
X If checked, this coverage meets the minimum value standard, and the cost of this coverage to you is intended to be affordable, based on employee wages.
**Even if your employer intends your coverage to be affordable, you may still be eligible for a premium discount through the Marketplace. The Marketplace will use your household income, along with other factors, to determine whether you may be eligible for a premium discount. If, for example, your wages vary from week to week (perhaps you are an hourly employee or you work on a commission basis), if you are newly employed mid-year, or if you have other income losses, you may still qualify for a premium discount.
If you decide to shop for coverage in the Marketplace, HealthCare.gov will guide you through the process. Here's the employer information you'll enter when you visit HealthCare.gov to find out if you can get a tax credit to lower your monthly premiums.
The information below corresponds to the Marketplace Employer Coverage Tool. Completing this section is optional for employers, but will help ensure employees understand their coverage choices.
13. Is the employee currently eligible for coverage offered by this employer, or will the employee be eligible in the next 3 months?
Yes (Continue)
13a. If the employee is not eligible today, including as a result of a waiting or probationary period, when is the employee eligible for coverage? (mm/dd/yyyy) (Continue)
No (STOP and return this form to employee)
14. Does the employer offer a health plan that meets the minimum value standard*?
Yes (Go to question 15)
No (STOP and return form to employee)
15. For the lowest-cost plan that meets the minimum value standard* offered only to the employee (don't include family plans): If the employer has wellness programs, provide the premium that the employee would pay if he/ she received the maximum discount for any tobacco cessation programs, and didn't receive any other discounts based on wellness programs.
a. How much would the employee have to pay in premiums for this plan?
$
0.00
b. How often?
x
Weekly
Every 2 weeks
Twice a month
Monthly
Quarterly
Yearly
If the plan year will end soon and you know that the health plans offered will change, go to question 16. If you don’t know, STOP and return form to employee.
16. What change will the employer make for the new plan year?
Employer won’t offer health coverage
Employer will start offering health coverage to employees or change the premium for the lowest-cost plan available only to the employee that meets the minimum value standard.* (Premium should reflect the discount for wellness programs. See question 15)
a. How much would the employee have to pay in premiums for this plan?
$
_________________________
b. How often?
Weekly
Every 2 weeks
Twice a month
Monthly
Quarterly
Yearly
1 An employer-sponsored health plan meets the "minimum value standard" if the plan's share of the total allowed benefit costs covered by the plan is no less than 60 percent of such costs (Section 36(c)(2)(C)(ii) of the Internal Revenue Code of 1986)
The information in this Benefits Summary is presented for illustrative purposes and is based on information provided by the employer. The text contained in this Summary was taken from various summary plan descriptions and benefit information. While every effort was taken to accurately report your benefits, discrepancies or errors are always possible. In case of discrepancy between the Benefits Summary and the actual plan documents, the actual plan documents will prevail. All information is confidential, pursuant to the Health Insurance Portability and Accountability Act of 1996. If you have any questions about this summary, contact Human Resources.
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