MOLLY MAID Right Start Transfer Manual Copyright 2015, Molly Maid, Inc. 1.18 Set Up Your Office Space Every office needs a desk, files, table and folding chairs for the HSPs, mirror for uniform inspection, bulletin boards, small refrigerator, microwave, coffee pot, large wall map, hanging space, DVD player, television, office supplies, storage space, etc. If you will be accepting credit cards, you may also want to purchase a paper shredder to destroy reports containing customer credit card numbers. Be aware that employee files should be treated with the strictest confidence and should be kept in a LOCKED file cabinet. Only you should have the key to the cabinet, and you should not allow access to anyone else. Below are some suggestions for file names. There are several categories under which these files should be kept. 1. Monthly Operational Transactions For the Customer Care system: Route Schedules Team Leader Schedules Activity Reports Hourly Customer Balance Activity Route Activity Credit Card Authorizations Deposit Slips Sales Tax Reports (if applicable in your state) Payroll Detail Payroll Summary Royalty Reports Adjustments Journal 2. Financial Records Set up folders for: Current Year Invoices (All checks will be filed numerically by check number. Look up payments by vendor or account. Then use check number to find documentation if needed.) Tax Materials a. Federal Tax State Tax Federal Unemployment Tax State Unemployment Tax Other State Taxes (if applicable) Local Tax (if applicable) Other Taxes Bank Statements and Reconciliations Profit & Loss Statements (P&Ls) Page 31 Proprietary and Confidential Information
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