JOB DESCRIPTION
Present Grade:
Department:
Level 10 (AMP) Director’s Office
Property and Facilities
Section:
Job Title:
Director of Property and Facilities
Job Summary To be responsible for managing all aspects of the University’s property portfolio and related facilities, in support of the University’s corporate objectives and its mission. Reporting to Chief Operating Officer, the post holder will work closely with Vice Chancellor and other senior administrative and academic colleagues. They will be accountable within the framework of the University’s Committee structure’ and liaise with the Directors of Estates in the Colleges of the University. The post holder will be expected to maintain a close working relationship with the University’s legal unit on estate management matters. Job Content 1. To develop and deliver a property and facilities strategy working with other departments and multiple stakeholders as necessary; to assess, quantify and control financial opportunities and risks in these areas. 2. To manage the University’s property portfolio and estate, working closely with the University’s Legal Unit. 3. To develop and deliver an agreed programme of capital projects, annual maintenance and FM developments. 4. To efficiently manage all works, services, consents, construction and facilities (including outsourced contracts) related to the operation, maintenance, and development of the estate. Ensure tight control over projects in respect to risks, deadlines, costs and quality as well as minimising disruption. 5. To oversee procurement related to the University’s property and FM, achieving best value, environmental and energy targets and legal compliance. 6. To ensure the University’s estate is fit for purpose, makes the best use of the space and achieves value for money. 7. To manage the University’s residential accommodation including the student Halls of Residence and the self-catering accommodation. 8. To manage and develop a commercial strategy for the University’s conference and events facilities and services both in the student Halls of Residence, Senate House and other University properties as required. 9. To develop an events team managing internal University events such as Foundation Day and degree ceremonies. 10. To promote efficiency and flexibility in the use of physical resources and in space planning to provide more effective use of space; and to balance the complex needs of internal customers against the need to generate revenue from external customers. 11. Working closely with the University’s Legal Unit, to represent the University on estate and estate related matters internally and in dealings with the Funding Council, AUDE, Local and National Authorities and other external organisations, with responsibility for all related aspects of compliance and regulatory reporting e.g. HESA. 12. To provide specialist and strategic advice to the Vice-Chancellor, the Chief Operating Officer and the Board of Trustees. 13. To lead a department of over 30 staff and to ensure all the staff of the department have the necessary skills, qualifications and aptitudes. To ensure the department provides the necessary support, advice, expertise and information. 14. To contribute to the overall management of the University by membership of the Chief Operating Officer’s Operational Development Group. 15. To take a pro-active role in business continuity planning and, when needed, deputise for the Chief Operating Officer on disaster recovery management. 16. Any other duties consistent with both the grade and scope of the post. 17. Any other duties reasonably required of the postholder by the Chief Operating Officer after consultation.
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