Project Manager Candidate Brochure
Contents Page 04 About the University of Lincoln
The Estate and Estates Team
08 The Team Job Description 12 22 Equality, Diversity,
Working at the University of Lincoln
Person Specification 20 24 Application Process
and Inclusion Lincoln
About the University of Lincoln Situated in the heart of a beautiful and historic city, we have established an international reputation for the quality of our teaching and research. Ranked TEF Gold, we were crowned Modern University of the Year in The Times and The Sunday Times Good University Guide 2021. We are listed in the world’s top 150 universities in the Times Higher Education’s (THE) Young University Rankings 2020, hold the maximum five-star score overall in the QS Stars rating system of global universities, and feature in the QS World University Rankings 2021 of the world’s top 1,000 universities. Our current Strategic Plan covers the period 2016-2021 and sets out the institution’s vision and mission, shaping the future direction of our development. One of the most important elements of the Strategic Plan is our University’s Mission – a statement which defines us as: “A university looking to the future where we serve and develop our local, national and international communities by creating purposeful knowledge and research, confident and creative graduates, and a dynamic and engaged staff team.” The Strategic Plan also articulates a Vision for the future that we will be: “… a global ‘thought leader’ for 21st Century higher education. We will be known for addressing the opportunities and challenges presented by the changing world by developing a new approach to education and knowledge development. We will build on our reputation for excellent student engagement which prepares our graduates for their future and we will work closely with our communities to ensure valuable impact from our research to make a meaningful contribution to our world.” 4
Our purpose is to be an outstanding small-city anchor institution, equally committed to excellence in teaching, research and knowledge exchange, with deep regional and international engagement. We are committed to broad civic engagement, exemplified by our role as a founding partner of the Greater Lincolnshire LEP, our contribution to the Local Industrial Strategy, our work with local and global employers and with voluntary and public sector bodies. We generate more than £420 million each year for the UK economy and one in six people of working age in our city of Lincoln are either students or work for the University, whether directly or indirectly. Lincolnshire contains deprived rural, industrial and coastal regions, which has shaped our “local to global” research themes, most notably, a particular focus on global rural challenges. Over the last decade we have opened a new academic school every year, culminating in the establishment of the Lincoln Medical School last year. At Lincoln, we have a broad academic portfolio, organised into four Colleges (Science, Social Sciences, Arts, Business); in the last six years Science has expanded significantly with the opening of new Schools in Chemistry, Mathematics and Physics, Geography and (jointly with the University of Nottingham, 2019) a new Medical School.
The Estate and Estates Department
The University estates comprises 130 buildings providing over 238,000m2 of Gross Internal Area (GIA). The University owns the freehold of 85.7% of the Estate, with the remaining 14.3% being leased. In 2014, the estate was valued at £217m and in 2020 a reinstatement cost assessment returned an overall figure of £340m.
The University has three campus locations: Brayford Campus – The Campus is located on a former railway marshalling yard which had become largely derelict by the 1970s. The site was remediated by the County Council in the 1990s and the Brayford Way flyover constructed
which improved access to the site. The first building was constructed in 1996 (Minerva Building). Since then a modern city centre campus has been constructed, which blends new buildings with the sympathetic restoration of two Victorian railway buildings –a goods warehouse (the University Library building)
and Engine Shed (Students’ Union building). The University has recently opened a purpose-built facility to house the Lincoln Medical School which will be carbon neutral in operation – the first building of its kind in Lincolnshire. 6
Riseholme Park Campus – This is a 400-acre campus to the north of Lincoln set in designated historic parkland devoted primarily to agricultural research. The site is home to the Lincoln Institute of Agri-food Technology (LIAT), a Barclays Eagle Lab and various agri-tech SMEs. It is also home to a working farm.
Holbeach Campus – The Holbeach campus is c.50 miles to the south of Lincoln and is currently comprised of four buildings: Minerva House and the National Centre for Food Manufacturing (NCFM) on Park Road and on the Food Enterprise Zone (FEZ) – the newly completed Centre of Excellence for Agri- Food Technology and Institute of Technology.
Contracts - Manages our major Hard / Soft FM contracts and host of smaller contracts for performance against agreed standards and improving performance. Projects - This team delivers the major capital works conducted around the Estate, including new buildings and large-scale refurbishments. Space Strategy, Planning & Sustainability - This group comprises three smaller teams. The Space team oversee the allocation of all space. They undertake design work and lead on the upkeep of key property information, including floor plans. The Property Team oversee all landlord and tenant relationships on behalf of the University and provide commercial property advice as required. The Sustainability Team work on environmental management across the Estate. This includes a strong focus on energy management and meeting the University’s objectives for the reduction of carbon emissions. Riseholme Park – this team comprises 5 full time staff; the team manages the livestock, oversees the arable land via a farm business tenancy, supports Bishop Burton College staff and student access to the shared facilities / land and maintains the grounds.
The Team and Department
There are currently 50 people directly employed in the Estates Department with other resources contracted-in (e.g. to deliver facilities management, provide legal advice etc.). The outsourced on-site Hard FM and Soft FM contractors employ 31 and 141 staff respectively. The Department is divided into the following teams: Maintenance – manage all aspects of the repair and maintenance of the built estate, i.e. building fabric, mechanical and electrical systems, plant and machinery. Facilities – Manage cleaning, portering, security and car parking. Business Support – Provides administration and finance to the department, manages Planon and customer services including the Estates Help Desk and leads on customer service improvements. Compliance – Manages compliance with property related health and safety legislation and contractors working on the site.
Interview with Roger Ward, Deputy Director of Estates
Planning a Sustainable Estate to Support a New University Strategy During the next few months, the team will continue to gather the data needed to inform a new Estates Strategy which will complement the new University Strategy. New masterplans will be required for all three campuses and work to scope opportunities and constraints with local planning authorities, other key stakeholders and landowners will start in early 2022. The team will work with colleagues from across the university to shape our estate to support new ways of learning, teaching, carrying out research and working while at the same time providing the best possible student, staff and visitor experience. Take of tour of the city campus by watching the video below.
Working at the University of Lincoln
At the University staff have access to an attractive and extensive reward and benefits package that enhances both their professional and personal lives. Professional services staff are afforded a generous annual leave entitlement of 30 days that is offered in addition to 14 bank holiday and concessionary days. The University of Lincoln offers the industry-leading range of pension schemes with generous employer contribution levels and a range of extra benefits. Pensions – Human Resources (lincoln.ac.uk)
The University provides a varied and comprehensive offering to aid staff in personal and professional development.
The University provides a varied and comprehensive offering of lifestyle and financial wellbeing schemes to staff. You can learn more about the comprehensive and diverse range of benefits here Benefits – Human Resources (lincoln.ac.uk)
Job Description JOB TITLE: DEPARTMENT: LOCATION: JOB NUMBER: GRADE: REPORTS TO
PROJECT MANAGER ESTATES DEPARTMENT BRAYFORD CAMPUS EF5107 8 HEAD OF PROJECTS
Job purpose • To project manage the delivery of major and minor construction projects, both new build and refurbishment, from inception to completion and operation utilising the University’s Project Management Procedures; including the management of the complete procurement and construction process throughout all phases of development. The role will require a high level of negotiation influencing and conflict resolution when appropriate. • A key function of this post will be to work with consultants, professional contractors, internal staff and to lead multi-disciplined teams in the delivery of the project brief. The project manager will provide high level professional advice and support and will be party to making collaborative decisions which have a significant impact. KEY RESPONSIBILITIES Preparation of Project Brief • Responsible for the preparation of project briefs for both internal and externally funded projects. • Responsible for ensuring that a clear brief is established from the Client / Client group.
• Undertake project related option appraisals and feasibility studies, business plans, cash-flow forecasts and draw down schedules. • Ensure that appropriate personnel within the Directorate and other University Departments including Health and Safety are fully briefed and their requirements are fully incorporated, where appropriate. • Develop tender documents and oversee the tender process in line with University procedures. Project Management and Leadership • Responsible for obtaining all necessary internal and external approvals and gain full sign off of projects. • Manage the procurement, commissioning and service provision of consultant support services. • Manage the procurement, commissioning handover and service provision of contractors. • Establish and lead multi-disciplined project teams, establishing good working relationships and enable the team to collectively work as a group to meet agreed project targets. • Manage the commissioning process for building projects, including handover, landlord fit-out and occupation by the client. • Provide line management to Assistant Project Manager(s), with responsibility for ongoing appraisal and development as well as frequent coaching, demonstration, guidance and advice. • Provide confident and clear leadership for their projects and take ownership for driving progress and results.
Project Documentation and Financial Management • Prepare and maintain comprehensive project documentation including a Project Execution Plan and Project Works Files throughout the life of each project and ensure that an auditable trail is always available. • Adhere to the Estates Project Management Procedures. • Ensure that the required commissioning and handover documentation is prepared; and presented on time and on completion of each project, including Operation and Maintenance Manuals, As-Built drawings, Log Books, Asset Registers and User Guides. • Establish financial management procedures for all projects, in line with University Project Management Procedures. • Take full responsibility for the management of the project budget and ensure that all work is undertaken within the agreed budget. • Have a professional standard of business writing appropriate for a senior audience. Communication and Reporting • Ensure that all stakeholders, client groups and external bodies associated with each project are consulted with as necessary during the course of the project and kept up to date as appropriate. • Produce and provide detailed regular project reports to the Senior Management Team and Project Steering Groups detailing the status of progress, costs and quality standards as measured against the agreed objectives. • Represent the Head of Projects as necessary internally and externally, to report on progress. • Be a confident communicator which will involve chairing meetings, taking an active role in project debate.
• Be confident in the area of conflict and issues resolution and engender a collaborative approach across all teams. • Develop and deliver an exemplary level of customer service in dealing with all internal and external stakeholders. Compliance with Statutory and University Regulations • Identify all Statutory obligations and ensure that they are met. • Ensure compliance with Asbestos Regulations. • Ensure CDM Regulations and Health and Safety requirements on projects are managed correctly. Other Responsibilities • Engage in appropriate training programmes in the University and take an active role in self-learning. • Actively follow and promoting University policies and procedures. • Participate in the staff performance and development review scheme. • Undertake such duties as may reasonably be requested and that are commensurate with the nature and grade of the post. • Attend site and visit the Universities other campuses as appropriate. In addition to the above, undertake such duties as may reasonably be requested and that are commensurate with the nature and grade of the post.
Scope and dimensions of the role The role holder will be responsible for the overall management and delivery of projects within the Estates department.
Key working relationships/networks
• Director of Estates • Senior Cost Manager • Head of Projects (Line Manager) • Project Managers • Strategy and Communications Team • Maintenance Team • Campus Services Team • Finance Department • Procurement • ICT • Marketing and Communications • Health and Safety Department • Academic colleagues • User Representatives for each project
• Local authorities • Statutory bodies • University solicitors
• Developers • Contractors • Suppliers • Consultants • Frameworks and Framework Managers
Person Specification Selection Criteria
Essential (E) or Desirable (D)
Qualifications: A construction professional holding a degree level or equivalent qualification. Membership of an appropriate professional body e.g. RIBA, RICS, CIOB. Experience: A proven ability to deliver construction projects on time, to budget and to the required quality. Familiar with a wide variety of construction contract forms and procurement strategies. Experience in working with Project Management Procedures and Gateways, tender procedures and evaluation techniques. Substantial experience acting as a Project Manager on construction projects with a construction value in excess of £10m. Substantial experience in delivering a portfolio or programme of projects. Experience of working in Higher Education or on construction projects within this sector. Skills and Knowledge: Knowledge of current construction and safety legislation. Ability to demonstrate a full understanding of the Construction, Design and Management Regulations 2015 Computer literate and competent in the use of Microsoft software packages and Project Management programmes and Gantt charts. Excellent inter-personal and communication skills with evidence of ability to lead multi-disciplinary teams. Competencies and Personal Attributes: Highly motivated professional and a team worker. Self-motivated, confident, collaborative and proactive problem solver.
E E E
Lead and motivate multi-disciplinary teams. High standard of business writing in the context of senior audiences and stakeholders. Confident communicator, chair of meetings and with excellent presentation skills.
Business Requirements: Ability to travel between campuses.
Able to climb stairs on a daily basis, access to confined spaces and have no fear of heights. Be able to work occasionally outside of normal university business hours.
Essential Requirements are those, without which, a candidate would not be able to do the job. Desirable Requirements are those which would be useful for the post holder to possess and will be considered when more than one applicant meets the essential requirements.
Equality, Diversity, and Inclusion
We are One Community, with staff and students working together to create an environment in which all people can flourish based on their abilities and their diverse and rich experiences. Equality, diversity and inclusion are essential values for our University to deliver on its civic mission. We are a member of the Race Equality Charter and hold an Athena Swan Bronze Award. However we are not complacent; we know there is much more to do to tackle inequality, prejudice, and discrimination within our own community and wider society. Race Equality Charter The University of Lincoln, UK, has received the prestigious Race Equality Charter Bronze Award for its efforts to tackle racial inequality. The University of Lincoln is 1 of only 21 UK universities to hold the the Bronze Award status from Advance HE, which recognises the work the University is doing to identify and reflect on institutional and cultural barriers facing Black, Asian and Minority Ethnic staff and students. Staff and students from across the University have played a huge part in the University gaining this recognition, including the self-assessment team. The self-assessment team, led by Simon Parks, was comprised of staff and students from across the university community, who directed our approach and gathered intelligence for our submission. The Eleanor Glanville Centre has been instrumental in driving the REC forward and producing the University’s submission and action plan. Looking forward, the University will be establishing a formal committee, ensuring the hard work continues to tackle racial inequality. The University will also be consistently engaging with staff and students from across the University to ensure all voices are heard and all members of our One Community have the opportunity to contribute.
The Lincoln Equality of Attainment Project (LEAP) We are committed to the equality of attainment amongst all of our students, regardless of background or circumstances. We strive to provide a nurturing and inclusive learning community and a high-quality educational experience for everyone. We, like other UK universities, have identified differential outcomes in student performance between different groups on the basis of race, gender, socio-economic background and disability. This is a University-wide initiative examining the differential outcomes (attainment gaps) and working to address these through a range of initiatives including more inclusive curricula. Access and Participation Our access and participation work reaches out into communities with traditionally low levels of access to higher education. We are a founding partner of LiNCHigher, the Lincolnshire outreach network which aims to raise awareness of, and aspirations to, higher education among local young people. We provide a Foundation Year for many of our undergraduate programmes and actively encourage applications from students from different backgrounds. Our sponsorship of the Lincolnshire Educational Trust (a family of Academy schools in southern Lincolnshire) works to raise educational aspirations and attainment in rural areas, while our involvement in the Lincolnshire Children’s University offers children from all backgrounds the opportunity to enrich their learning experiences. Find out more here Equality and Diversity | One Community | University of Lincoln 21 The Eleanor Glanville Centre The Eleanor Glanville Centre is our department for diversity and inclusion. Aligning with our motto, ‘Libertas per Sapientiam’ (‘Through Wisdom, Liberty’), our interdisciplinary research advances knowledge on critical issues of equality, diversity, and inclusion. The centre is named after Lincolnshire’s Lady Eleanor Glanville, a 17th Century pioneer – and ‘the first woman’ of British natural history. Our One Community Values define our One Community ethos and are a framework to ensure that respectful and inclusive behaviours are at the heart of all we do – for each other, our partners and our customers (internally and externally), both in our thoughts and our actions. Our One Community Values: Equality, Understanding, Listening, Kindness, and Acceptance. One Community Values At the University of Lincoln we are One Community and strive to be kind, patient and supportive of each other.
The University of Lincoln is being supported on this recruitment campaign by the search consultancy MRG. To arrange a confidential briefing conversation please contact our advisors David Craven (email@example.com / 07932 717 438) or Ben Duffill (firstname.lastname@example.org / 07976 125 010) of MRG. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages, addressing the Person Specification). Applications should be sent to email@example.com The closing date for applications is 1st February 2022. Interviews will take place on 2nd March 2022.
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