• Conducting accompanied viewings by appointment, interviewing and assessing prospective tenants, contacting you with our recommendations, and agreeing on a tenancy and move-in date, subject to references and contract. • Taking up references on prospective tenants, including employer, current landlord, bank and credit reference check. We will only let the property to tenants who have been personally interviewed by a senior member of staff and thoroughly vetted through our referencing process. • Drawing up an Assured Shorthold Tenancy Agreement, for the terms agreed and arranging for this to be e-signed by the tenants and for us to sign on your behalf unless requested otherwise. • Preparing a detailed inventory of fixtures and fittings and record of the condition of the property which includes a complete set of colour photographs and arranging for the tenant to agree and sign it. • Arranging for all utilities to be transferred into the tenants’ names and paying the final bills on your behalf where appropriate. Ensuring that a landlord’s gas safety certificate is in place for all properties with gas appliances. • Arranging for the new tenants to collect keys for the property once the legal documentation is complete and upon receipt of one month’s rent in advance and a security deposit. • Holding the deposit as a stakeholder and repaying the tenants at the end of the tenancy after a careful inspection of the house. Any damage or cleaning is paid for from this deposit. Deposits are held in a separate client account, and the company has Client Money Protection Insurance coverage under the RICS regulations. • Informing you in writing once tenants have moved in. Sending the first statement of account showing the initial rent paid less the set-up charges and inventory fees. Sending the balance directly to your bank. • Collecting your rent monthly thereafter and paying any maintenance bills on your behalf. Producing a monthly statement of account and payment advice with original invoices attached for any work carried out (required for tax purposes). Paying the net rent into your account by automatic bank transfer each month. • Making regular inspections to check that the property is being kept in good condition and providing you with a written report.
• Dealing with any repairs or maintenance issues efficiently using reliable, cost-effective contractors with high standards of workmanship. • Re-advertising the property as soon as tenants give their notice to avoid periods where the house is empty. Ensuring that meter readings are taken, final bills are sent to the tenants at their new address, and the accounts are changed into the new names. • Providing advice on how best to receive your rent in the most tax-efficient way, what costs can be offset against the rent and, upon request, sending a summary of income and expenditure for the year for your personal tax return. If you are a resident overseas, we take responsibility for paying the
tax on your rental income unless we have been instructed otherwise by the Inland Revenue.
The fee for our Let Only service is 120% inc VAT of one month’s rent on a one-off basis. Preparation of a tenancy agreement is £90, including VAT, and the cost of preparing an inventory is typically £90 + £18 per bedroom, including VAT on all fees. These deductions will be shown on your first rental Statement of Account and Payment Advice. Upon instruction, we require a cheque for £200 on account to use towards the cost of any outgoings on your property before a tenant signing a Tenancy Agreement, e.g. boiler service or electrical test. This money would be shown on the rental statement of account after the property has been let. Under a Let Only (Tenant Finding Only) Agreement we undertake to find tenants and you, as landlord, are then responsible for managing your property on a day to day basis. LET ONLY
More detailed terms and conditions can be found in the Let Only Agency Agreement (example enclosed).
01722 336422
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