Retention requirements of these records vary from state to state sometimes as long as 30 years. Check with your local OSHA office for the guidelines for your state.
2.1.4
The Mechanics of OSHA Record Keeping
Only two forms are used for OSHA record keeping. I. OSHA Form 200
This form serves two purposes: (1) as the Log of Occupational Injuries and Illnesses on which the occurrence, extent, and outcome of cases are recorded during the year; and (2) as the Summary of Occupational Injuries and Illnesses, which is used to summarize the log at the end of the year to satisfy employer posting obligations. The log is used for recording and classifying recordable occupational injuries and illnesses, and for noting the extent and outcome of each case. The log shows when the occupational injury or illness occurred, to whom, what the injured or ill person’s regular job was at the time of the injury or illness exposure, the department in which the person was employed, the kind of injury or illness, how much time was lost, and whether the case resulted in a fatality, etc. II. OSHA Form 101 This form, the Supplementary Record of Occupational Injuries and Illnesses, provides additional information on each of the cases that have been recorded on the log. For every injury or illness entered on the log, it is necessary to record additional information on this supplementary record. The supplementary record describes how the injury or illness exposure occurred, lists the objects or substances involved, and indicates the nature of the injury or illness and the part(s) of the body affected. The OSHA Code of Federal Regulations provides the requirements for the supplementary record: In addition to the log of occupational injuries and illnesses provided for under Section 1904.2, each employer shall have available for inspection at each establishment within 6 working days after receiving information that a recordable case has occurred, a supplementary record for each occupational injury or illness for that establishment.
The record shall be completed in the detail prescribed in the instructions
accompanying Occupational Safety and Health Administration Form OSHA No. 101. Worker’s compensation insurance or other reports are acceptable alternative records if they contain the information required by Form OSHA No. 101.
MOLLY MAID Safety Manual
Page 8
Copyright 2015, Molly Maid, Inc.
Proprietary and Confidential Information
Made with FlippingBook - Online magazine maker