From:
Dania Cochran
To: Cc:
Natashia Lindsey; CWU Trustees
Dania Cochran
Subject:
Re: Concerns about BOT Packet
Date:
Thursday, February 19, 2026 7:25:34 AM
Attachments:
Outlook-o0jolk1c.png
Good morning Natasha and Faculty Senate Chairs,
Thank you for sharing your concern regarding our office deadlines and board policy 107- 02. I assure you, no policies were violated.
Our office provides internal deadlines that still allow us to meet our policy deadlines. Because so many presenters and offices provide written communications and slide decks that need to be reviewed and possibly edited, we give an earlier preferred deadline to ensure Kim and I have a cushion of time to format, edit, and collect the documents for the flipping board online agenda, and to avoid making our campus partners (yourselves included) feel rushed. For this February board meeting, our office's preferred deadline was Friday February 6 for all regular meeting needs. This gave us time the following week to provide thoughtful edits and collect any late or missing information in order to meet our online publishing agenda deadline of Thursday February 12, which is seven days per our policy. We do maintain editing rights through end-of-business on the Thursday prior to the regularly scheduled meeting. Please note we have always published either the Wednesday or Thursday, seven to eight days prior to the regularly scheduled board meetings. After that, we still receive and share materials with the board up to one to two days prior to the meeting and ensure it is acknowledged publicly in the board meeting - the materials themselves are not published publicly until the following meeting agenda deadlines. For example, the board received five additional documents over the long weekend - these were shared with the board on Wednesday February 18 as part of a final meeting preparation email. These five documents will be spoken about and acknowledged at the meeting, but won't be available for online viewing until May 14. For future reference and deadlines to our May meeting (May 21-22), the President's Office would request regular meeting documents, reports, and presentation slides to be provided to us by Friday May 8, 2026. We will accept late materials through Wednesday May 13, with a cushion for final and/or emergent information by Thursday May 14. All of these deadlines help ensure all campus partners are prepared for the upcoming board meeting.
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