APPENDIX 1
THE ALLEYN CLUB RULES As approved at the Annual General Meeting held at Dulwich College on Friday 3 November 2017
I. CONSTITUTION AND OBJECTS
1. The name of the Club is “THE ALLEYN CLUB”.
2. Any former pupil of Dulwich College who shall have reached the age of 16 shall be eligible for election to membership.
3. The objects of the Club shall be: (a) to support and foster the provision of recreational, social and sporting activities for the Members and to keep the Members informed of matters of interest to Old Alleynians; (b) to make pecuniary grants for the benefit of Old Alleynians or their dependants; (c) to undertake any acts or activities which will strengthen the links between the Club and Dulwich College, including support for the College’s educational purposes by grants and bursaries and similar provisions of a financial nature;
II. OFFICERS AND COMMITTEE
4. The Officers of the Club shall be the President, Vice President, Hon. Treasurer, Hon. Assistant Treasurer, and two Hon. Assistant Secretaries and each shall be elected annually at the Annual General Meeting.
5. (a) The Affairs of the Club shall be managed by a Committee consisting of the Officers, the Immediate Past President ex officio, eight ordinary members, four representatives of Old Alleynian recreational, social or sporting organisations, the Master of Dulwich College ex officio and a representative of the Common Room of Dulwich College. (b) The eight ordinary members and the four representatives referred to above shall be elected annually at the Annual General Meeting and after completing a first period of five years may not stand for election again until a period of one year has expired from a first or subsequent term of five years. If nominations permit, the 8 ordinary members referred to above shall ideally be provided as two persons from the age group from school leaver to 30, two from the age group 31-45, two from the age group 45-60 and two from the age group over 60. (c) The representative of the Common Room shall be elected by those members of the Common Room who are members of the Club or Honorary Staff Members as provided for in paragraph 14(c) hereof. (d) Any casual vacancy may be filled by the Committee. 6. Names of candidates for election as an Officer or member of the Committee, proposed by one member and seconded by another – or, in the case of the 4 representatives of the Old Alleynian sporting, social or recreational organisations referred to above, proposed by the Committee of the organisation concerned – shall be sent to the Secretary, and thereafter the Committee may put forward such other names as it thinks fit. All such nominations shall be included with the notice convening the Annual General Meeting. 7. Elections shall take place in the following order: President; Vice President; Hon. Treasurer; Hon. Assistant Treasurer; two Hon. Assistant Secretaries; other members of the Committee. If in each case nominations exceed the number of places to be filled, election shall be by ballot of Members present.
8. Meetings of the Committee shall be called from time to time as the business of the Club may require; five to form a quorum.
9. A Secretary shall be appointed by the Committee for such term, at such remuneration and upon such conditions as the Committee may think fit and such Secretary shall normally attend all meetings of the Committee. The appointment of the Secretary may be terminated by the Committee with just cause or by mutual agreement.
III. TRUSTEES
10. Trustees, who shall not be less than two nor more than four in number, shall be appointed from time to time as necessary by the members of the Club in General Meeting, having been nominated by the Committee. A Trustee, once appointed, shall hold office until such time as he shall retire, cease to be eligible or be removed from office by a resolution passed by a two thirds majority of those present and voting at a properly constituted General Meeting of the Club. On the death, resignation, removal from office or failure of any General Meeting to appoint a Trustee, the Committee shall as soon as practicable thereafter take all lawful steps to secure the appointment by the Club of a new Trustee instead.
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