Software Directory 2020

SOFTWARE DIRECTORY 2020

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CERIDIAN FOREWORD

Payroll is one of an employer’s most important activities and for many businesses it’s their largest cost. However, rather unfortunately, quite often the process is fraught with inefficiencies. Manual entries are error-prone while employees’ expectations are rising and workforces are becoming geographically more dispersed, increasing complexity. On top of this, keeping abreast of emerging compliance and legal issues is resource-intensive. These pressures will shape how payroll will evolve in the future, moving from a service to a more strategic business function that can add value. Technology-driven innovation will play an ever- increasing role in this fundamental shift. To their enormous credit, the CIPP has been pro-actively highlighting the strategic impact that the payroll function can have on businesses, and in this software guide we hope you’ll learn a lot about the wide range of technologies to support business objectives. And you won’t be the only one going through this process. Ceridian’s own research tells us that the payroll industry in the UK is undergoing a technology refresh. Findings from the UK Payroll Technology Report indicated that 72% of respondents were actively evaluating new applications to manage this critical people process. Initiating a payroll transformation project can be a daunting experience, but by spending time reading this guide you are already taking a step in the right direction. As sponsors of the guide, I hope you spend some time examining Ceridian’s world-class Human Capital Management (HCM) technology, Dayforce. Dayforce is a global HCM software platform that transforms the employee experience. It unifies data from across the entire employee life cycle to enable better decision-making at every level. It’s is a comprehensive cloud platform that combines HR, payroll, benefits, workforce management, and talent management in a single application. Our scalable HCM software is built with a single, flexible rules engine combined with real-time updates and payroll calculations that help address complex regulatory requirements.

Ross Tracey Managing director, Ceridian Europe

Ross Tracey is managing director at Ceridian Europe. He is responsible for Ceridian operations in Europe, including services and customer support. Ross, who joined Ceridian in 2009, became chief technology officer for Ceridian UK in 2011. In this role, he oversaw UK R&D, implementation, and information technology and was accountable for bringing Dayforce to Ceridian’s UK customers. Prior to joining Ceridian, Ross worked at Bluerock Consulting and KPMG where he provided technology consultancy to leading organisations in the financial services sector. He holds a BSc in psychology and a post graduate diploma in information technology from City, University of London.

www.ceridian.com/uk

However you decide to proceed, you deserve kudos for taking ownership of this challenge for your business.

Enjoy the directory.

PROFESSIONAL IN PAYROLL, PENSIONS AND REWARD | SOFTWARE DIRECTORY 2020

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EDITOR’S COMMENT

Contents

Kavitha Sivasubramaniam Editor

Ceridian foreword

Editor’s comment

Payroll technology decision support advertorial

Technology has rapidly evolved in recent years, with consumers now expecting similarly intuitive tools and solutions to be on hand in the workplace. As far as payroll and HR are concerned, these developments in technology have had a significant and positive impact on the way the functions are able to support business objectives by offering them the opportunity to streamline their activities and, in turn, improve compliance and reporting, reducing administration. From electronic payslips to mobile apps, technological advancements have changed the way in which payroll and HR operates, both now and in the future. This is why many employers today – both large and small – are turning to software and services to boost their organisation’s performance and efficiency as they realise the potential advantages of doing so.

P11D products

Payroll and HR products

Payroll products

HR products

Bureau outsourcing services

Output vs outcomes advertorial

Time and attendance products

Supplier directory

The three Cs of payroll in the cloud advertorial

However, before investing in new software, employers must know exactly what they require from a system, as well as their budget, before carrying out extensive market research. It is essential that the products selected meet the organisation’s needs, reflect its culture and are able to support the business as it evolves. However, with so many solutions available in the market, the task can be daunting and it can be tricky to identify a suitable investment. This is where our directory can be used to aid your market research. Whether you are seeking a service or product, this directory provides an opportunity to review what is available in the market. The tables included here allow you to compare and review core software functionality at a glance to assist with this business-critical task and benchmark your existing solution. Whether you are seeking a service or a product, the directory can aid your research into your choice of a software partner that is most suited to your business and the one that promises the best return on investment.

Although the information contained in this publication has been supplied by the providers, it has not been verified by the CIPP. Additional market research should be conducted before engaging with any new suppliers to ensure they can meet your business needs.

Editor Kavitha Sivasubramaniam

Design and layout James Bartlett and Nicole Davis

Advertising Jill Bonehill

Print and production Warwick Printing Company Ltd

THANK YOU TO OUR SPONSORS AND CONTRIBUTORS FOR THEIR SUPPORT PRODUCING THIS SUPPLEMENT

PROFESSIONAL IN PAYROLL, PENSIONS AND REWARD | SOFTWARE DIRECTORY 2020

PAYROLL TECHNOLOGY DECISION SUPPORT

Brian Sparling ChMCIPPdip, payroll delivery manager, Ceridian

Historically, payroll has played a critical albeit functional role within business. However, the CIPP’s campaign to promote the important strategic impact that payroll can have is clearly resonating with progressive organisations and companies that use our data to support important decision making. Payroll technology is also evolving – evidenced by the many articles featured in this very supplement – which means that we can equip ourselves with the tools that will help us provide our organisations with strategic insight. So, if we are moving away from a purely functional role, what information can we provide that will have a positive impact? The UK economy is somewhat of a paradox, with low unemployment and a high number of vacancies indicating buoyancy in an uncertain political environment. As a result of this situation, many organisations are experiencing a difficulty in recruiting the best talent, leading to a greater emphasis on talent retention. So when it comes to merit discussions with your best people, a percentage increase each year based on performance and increase in the cost of living is not necessarily effective anymore. Payroll can help businesses be more informed and creative when deciding on a fair and competitive merit increase, such as time in position, compa-ratio, and market rate. Access to salary benchmarking data will help organisations understand what the range is for a position so they can then align it to other factors to make an informed merit increase decision. Address potential flight risks Having the ability to identify employees who are a potential flight risk is essential for companies to hold on to their best talent. However, without the right insight, managers don’t always identify these risks in a timely manner, and as a result, their top-performing employees leave to pursue other opportunities. According to Ceridian’s UK Pay Experience Report , when asked if they are actively looking for a job outside of their current employers, Make more informed merit increase decisions

71% of respondents are either actively looking or at least open to considering a new position if approached. Payroll managers and the wider leadership team need the necessary tools to help identify top performers, assess if they are being fairly rewarded and highlight when they exhibit behaviours that suggest they are a flight risk. Empower managers to have more transparent discussions about pay Today’s employees want more transparency around pay and compensation. In fact, 33% of employees who were denied a raise were provided no rationale behind it, and Ceridian’s 2019 Pay Experience Report found only 26% of workers are completely satisfied when it comes to transparency of information about their pay. Another study from the Harvard Business Review found that in order to retain employees, it’s more effective for employers to compensate top talent at market value and discuss how pay was determined than to pay them more than market value and keep them in the dark about compensation decisions. All of this goes to highlight again that salary benchmarking data, combined with visibility into other employee data such as performance, compa-ratio, and time in position, can empower managers to have these important conversations with employees regarding pay decisions. Optimise workforce planning Employee salary tends to be one of the largest outgoing spends for most companies and organisations so to have information which can help extract as much productivity out of that spend can have a huge impact on the bottom line. Particularly within workplaces with complex shift patterns such as manufacturing and retail, workforce management software helps ensure managers stick to company budget guidelines. Warnings can be set up to flag labour costs, such as overtime, that are outside the budget and need to be resolved before pay can be finalised. Managers can then make changes to

shifts to make sure everything is on target.

On-demand access to the live payroll situation Traditional payroll tools make it difficult for teams to access the time and attendance system until the pay period ends, which means that there is a limited time for pay to be verified and processed. Even then, it’s not uncommon for unprocessed data to be carried forward. The latest generation of integrated time and attendance systems integrate with the payroll system, giving the organisation an immediate view of the current state of pay and allowing managers time to review and adjust before payroll is committed. The future has arrived In short, the future of payroll is already here – and it’s not too late to put the right strategies in place to thrive in this ‘new normal’. But if you wait too long, underestimate its impact on your business, or simply think it won’t impact you… think again!

Brian Sparling ChMCIPPdip, payroll delivery manager, Ceridian Brian has over 20 years’ experience in payroll, working with employers including Bosch, National Galleries of

Scotland, BSkyB, and TSB Bank, and is now payroll delivery manager with Ceridian based in the UK. Brian has worked with HMRC for many years as part of TDSF and a committee member of IReeN. In 2019, Brian achieved Chartered membership of the Chartered Institute of Payroll Professionals (CIPP) by demonstrating his continuous commitment to compliance and best practice in payroll, pensions and reward. In the same year, he was recognised in Reward Strategy’s “Reward 300” index of leading lights across the profession.

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RESULTS / P11D PRODUCTS

FRONTIER SOFTWARE

DAYFORCE

FLEXIPAY HREVOLUTION P11D

IHCM ORACLE CLOUD PAYRITE

Features

Maximum number of companies

Unlimited

10,001-50,000

Maximum number of employees

Unlimited

10,001-50,000

Unlimited

1,001-2,000

Assets transferred

Payments made on behalf of employees

Vouchers or credit card

Living accommodation

Mileage allowances

Cars and car fuel

Fixed-profit car scheme

Vans

Interest-free and low-interest loans

Private medical treatment and insurance

Qualifying relocation payments/benefits

Services supplied

Assets placed at employees’ disposal

Other items

Expense payments on behalf of employees

Living accommodation

Car benefit and fuel benefit

Vans available for private use

Interest-free and low-interest loans

Relocation payments/benefits

By expense totals-only report

Expenses by employee and transactions

Employee totals-only report

Employee by expenses report

Employee by expenses and transactions

By selected employee-only report

By selected department-only report

Analysis by employee

Analysis by employee and category

Analysis by category

Analysis by benefit

P11D

P11D(b) notifications

Internet filing

The information contained within these tables has been supplied directly by the providers and has not been verified. We strongly advise that you conduct market research before selecting a new supplier.

RESULTS / PAYROLL AND HR PRODUCTS

HREVOLUTION PAYROLL AND HR

HR ONLINE

FRONTIER SOFTWARE IHCM ITRENT

ORACLE CLOUD

ADP GLOBALVIEW

Features

DAYFORCE FLEXIPAY

KEYPAY NATURAL HR

4 8

Micro computers

4 8

Local area networks

4 8

Mid-range computers

4 4 4 4 4 4 4 4 4 4 4

Software as a service

4 8

4 4 4 4 4 4 4 4 4

ISO 9000 or equivalent

4 4 4 4 4 4 4 4 4 4 4

Payroll

4 4 4 4 4 4 8

4 4

Bacs link

4 4 4 4 4 4 4 4 4 4 4

HR management

4 4 4 4 4 4 4 4 4 4 4

Time and attendance

4 4 4 4 4 4 4 4 4

Expense management

4 4 4 4 4 4 4 4 4 4 4

Pensions

4 8

4 4 4 4 4 4 4

Recruitment

4 4 8

4 4 4 4 4 4

Training administration

4 4 4 8

4 4 4 4 4 4 4

Absence and holiday

4 8

4 4 4 8

4 8

Company car administration

4 4 8

4 4 4 8

Health and safety

4 4 8

4 4 4 8

Disciplinary

4 4 4 8

4 4 8

P11D automation

4 4 4 8

4 8

Salary modelling

4 8

Succession planning

4 4 4 8

4 4 4 4 8

4 4

Organisation charts

4 4 4 4 4 4 4 4 8

4 4

Report writer

4 4 4 4 4 4 4 4 4 4 4

Internet enabled

4 4 4 4 4 4 4 4 8

4 4

Workflow

4 4 4 4 4 4 4 4 4 4 4

Self service

4 4 4 4 4 4 4 4 8

4 4

Graphical interface

4 4 4 4 4 4 4 4 8

4 4

Multi-company

4 4 4 4 8

4 4 4 8

4 4

Multi-lingual

4 4 8

4 8

4 4 4 4 8

Multi-legislation

4 8

Installation guide

4 4 4 8

4 8

4 4 4

Tutorial included

4 4 4 8

Training files

4 4 4 4 4 4 4 4 4 8

User guide

4 4 4 8

4 4 4

On-screen help

4 4 8

4 4 4 8

4 4 8

Own system

Ingress

Informix

Progress

4 8

Xbase

4 8

Oracle

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HREVOLUTION PAYROLL AND HR

HR ONLINE

FRONTIER SOFTWARE IHCM ITRENT

ORACLE CLOUD

ADP GLOBALVIEW

Features

DAYFORCE FLEXIPAY

KEYPAY NATURAL HR

Sybase

DB2

Access

4 8

4 4 4 4 8

SQL server

MySQL

4 8

Other

4 4 4 4 4 4 4 4 4 4 4

Different access levels

4 4 4 4 4 4 4 4 4 4 4

A password per user

4 4 4 4 4 4 4 4 4 4 4

Company access

4 4 4 4 4 4 4 4 4 4 4

Employee access

4 4 4 8

4 8

Field access

4 4 4 4 4 4 4 4 4 4 4

Menu access

4 4 4 8

4 4 4 4 8

4 4

User-defined screens

4 4 4 4 4 4 4 4 4 4 4

Audit trail

4 4 4 4 4 4 4 4 4 4 4

Activity system log

4 4 4 8

4 4 4 4 4 4 4

Data validation

4 4 4 4 4 4 4 4 4 4 4

Data encryption

4 4 4 4 4 4 8

4 4

To word processor

4 4 4 4 4 4 4 4 8

4 4

To spreadsheet

4 4 4 4 4 4 8

To database system

4 4 4 4 4 4 4 4 4 4 4

To accounting system

4 4 4 4 4 4 4 4 4 4 4

To pensions administration

4 4 4 4 4 4 8

To other payrolls

4 8

4 4 4 4

Buy from developer

4 8

Buy from third party

4 4 4 4 4 4 8

4 4 4 4

Developer support

4 8

Third party support

4 4 4 4 8

4 8

4 4

Developer training

4 8

Third party training

4 4 4 4 8

4 4

Developer bespoke

Third party bespoke

4 8

Hardware supplied

4 4 4 4 4 4 8

4 8

Level of support

4 4 4 8

4 8

4 4 8

User group

RESULTS / PAYROLL PRODUCTS

Features

ADP CELERGO FRONTIER SOFTWARE

ITRENT

KEYPAY

PAYFIT

PAYRITE

Maximum number of companies

1,001-2,000

Unlimited

10,000

10,001-50,000

Pay on demand

Weekly and monthly

Fortnightly and lunar

Quarterly

Yearly

Other frequencies

Pensions payroll

Subcontractors’ payroll

Mixed pay frequencies in payroll

Net to gross calculation

Backdated pay awards

Student loan calculations

Directors’ NI calculations

Aggregation of earnings for NI

Other countries supported

Cash and cheque

Bacs

Autopay

Faster Payment Service

Coin and note analysis

Cheques printed

Number of split payments

Fixed amount

% of pensionable pay

AVCs

Stakeholder

Auto-enrolment ready

Maximum schemes per payroll

Maximum schemes per employee

Community charge England and Wales

Earnings arrestments

Council tax orders

Child support orders 1993-2003

Child support orders 2012 onwards

Direct earnings attachments

Payroll giving

Save As You Earn

Decreasing balance

Salary sacrifice

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Features

ADP CELERGO FRONTIER SOFTWARE

ITRENT

KEYPAY

PAYFIT

PAYRITE

Advanced holiday pay

Holiday credit accrual

Holiday stamp system

SSP calculations

SMP calculation

SAP calculations

SPP calculations

ASPP calculations

ShPP calculations

Pay statement format

On-screen payroll history

Multi-currency payslips

Automatic P45 checking

Employee details

Build-up to gross

Gross to net calculations

Year-to-date totals

Department analysis

Pension contribution analysis

P11 or substitutes

P14, P35 and P60 forms

P45 forms

Year end via EDI/internet (IR)

RTI by EDI/internet (IR)

RTI submission complaint

Revised FPS

NINO verification request of RTI

Earlier year update for RTI

Employer payment summary

HMRC PAYE Recognition Scheme

Micro computers

Local area network

Mid-range computers

Software as a service

RESULTS / HR PRODUCTS

Features

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Basic personal

4 8 4 4 4 4 4 4 4 4 4 4 4 4 8

Contract history

4 4 4 4 4 4 4 4 4 4 8 4 4 4 8

Position history

4 4 4 4 4 4 4 4 4 4 4 4 4 4 8

Salary history

4 4 4 4 8 4 4 4 4 4 4 4 4 4 4

Shift details

4 4 8 4 8 4 4 4 4 4 8 4 4 4 8

Company car details

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Location history

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Absence history

4 8 4 4 4 8 4 4 4 4 8 4 4 4 8

Medical history

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Qualifications

4 8 4 4 8 4 8 4 4 4 4 8 4 4 8

Membership history

8 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Skills history

8 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Training history

8 4 4 4 4 4 4 4 4 4 8 4 4 8 4

Appraisal history

8 4 4 4 4 4 4 4 4 4 8 8 4 8 4

Health and safety incidents

8 4 4 4 4 4 4 4 4 4 8 4 4 4 4

Grievance and disciplinary

8 4 4 4 4 4 4 4 4 4 8 4 4 8 4

Free format details

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

By employee number

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

By employee name

4 4 4 4 4 4 4 4 4 4 4 4 4 8 4

By job position/department

4 4 4 4 4 4 4 4 8 4 8 8 4 8 4

Text searches available

4 4 4 4 4 4 4 4 8 4 4 4 4 8 4

History available

8 4 8 4 8 4 8 4 8 8 8 4 4 8 8

Letter writer included

8 8 4 4 8 4 8 4 8 4 4 4 4 8 8

Diary facility

4 8 4 4 4 4 4 4 8 4 8 4 4 4 8

Authorisation for changes

External salary review information Salaries update - batch mode Salary changes - future dated

8 8 4 4 8 4 8 4 8 4 8 8 4 8 8

4 8 4 4 4 4 4 4 4 4 4 4 4 4 8

4 4 4 4 4 4 4 4 4 4 8 4 4 4 8

8 4 4 4 4 8 8 4 8 4 4 4 4 4 8

Salary tables linked to job

8 8 4 4 4 8 8 4 8 4 4 8 4 8 8

Benefits linked to job

4 8 4 4 4 8 8 4 8 4 8 8 4 8 8

Formula driven benefits

4 8 4 4 4 4 8 4 8 4 8 8 4 4 8

Benefits history

8 8 4 4 4 4 4 4 8 4 8 4 4 8 8

Flexible benefits

4 4 4 4 4 4 4 4 8 4 4 4 4 4 8

Pension benefits

8 4 4 4 4 4 4 4 8 4 8 4 4 4 8

Life insurance details

4 4 4 4 4 4 4 4 8 4 8 4 4 8 8

Private health insurance

4 4 8 4 4 4 4 4 4 4 8 4 4 8 8

Company car

4 4 8 4 4 4 8 4 8 4 8 8 4 4 8

Beneficial loan

8 8 4 8 4 4 4 4 8 4 8 4 4 8 8

Vacancy details

8 8 4 8 4 4 8 4 8 4 8 4 4 8 8

Job profiles

Applicant details and tracking Qualifications v job specification

8 8 4 8 4 4 8 4 8 4 8 4 4 8 8

8 8 4 8 4 4 8 4 8 4 8 8 4 8 8

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Features

8 8 4 8 8 8 8 4 8 4 8 4 4 8 8

Recruitment cost

8 8 4 8 8 4 8 4 8 4 8 4 4 8 8

Letter production

8 8 4 8 8 8 8 4 8 4 8 4 4 8 8

Job advertisements

8 8 4 8 8 8 8 4 8 4 8 4 4 8 8

Response analysis

8 8 4 8 8 8 8 4 8 4 8 4 4 8 8

Test results held

8 8 4 8 8 4 8 4 8 4 8 4 4 8 8

Interview results

8 8 4 8 4 4 8 4 8 4 8 4 4 8 8

Convert to employee

8 4 4 4 4 4 4 4 8 4 8 4 4 8 4

Course details

8 4 4 4 4 4 4 4 8 4 8 4 4 8 4

Course provider

8 4 4 4 4 4 4 4 8 4 8 4 4 8 4

Course venue details

8 8 4 4 4 8 4 4 8 4 8 8 4 4 4

Candidate details

8 4 4 4 8 8 4 4 8 4 8 4 4 8 4

Delegate details

8 8 4 4 8 8 8 4 8 4 8 4 4 8 8

Delegate archiving

8 8 4 4 8 8 4 4 8 4 8 4 4 8 8

Delegate lists

8 4 4 4 8 4 4 4 8 4 8 4 4 8 8

Letter production

8 4 4 4 8 4 4 4 8 4 8 4 4 8 4

Course results

8 4 4 4 8 4 4 4 8 4 8 4 4 8 8

Course costs

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Holiday allowances

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Holiday scheduling

Holiday paid, unpaid or part-paid

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Year end holiday roll over

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Absence reasons

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Holidays taken

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

History of absence

4 4 4 4 4 4 4 4 4 4 8 4 4 4 4

Analysis of absence

4 4 4 4 4 4 8 4 4 4 4 4 4 4 8

Link to SSP and SMP

4 4 8 4 8 4 4 4 4 4 8 4 4 8 4

Car and value details

8 4 8 4 8 4 8 4 8 4 8 4 4 8 8

Business mileage

8 8 8 4 8 4 4 4 8 4 8 4 8 8 8

Tax, insurance and MOT

8 8 8 4 8 4 8 4 8 4 8 4 8 8 8

Car lease and hire costs

8 8 8 4 8 4 8 4 8 4 8 4 8 8 8

Service and repairs

8 8 8 4 8 4 8 4 4 4 8 4 4 4 8

NI class 1A calculations

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Holiday requests

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Bank details

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Personal details

4 4 4 4 4 4 4 4 4 8 4 4 4 4 4

Timesheets

8 4 8 4 4 4 4 4 8 4 4 4 4 4 4

Expense claims

RESULTS / BUREAUOUTSOURCING SERVICES

ADP CELERGO

BLUE MARBLE DAYFORCE HREVOLUTION PAYROLL

FRONTIER SOFTWARE IHCM ITRENT PAYASIA PAYFIT

ADP GLOBALVIEW

Features

PAYRITE

Maximum number of employees

1 million + 1,001-2,000 Unlimited

Unlimited

Unlimited 10,001-50,000 Unlimited 2,001-10,000 501-1,000

Unknown

Pay elements per payroll

1,001-2,000 501-1,000

Unlimited

501-1,000

Unlimited

101-500

Unlimited

Unlimited 1 million +

Maximum pay elements per employee

1,001-2,000 501-1,000

Unlimited

501-1,000

Unlimited

101-500

Unlimited

Deductions per payroll

Unlimited

201-1,000

Unlimited

51-100

Unlimited

101-500

Unlimited

Accumulators per payroll

101-500

0-9

Unlimited

44,105

Unlimited

101-500

Unlimited

Max accumulators per employee

51-100

0-9

Unlimited

44,105

Unlimited

101-500

Unlimited

101-500

4 4 4 4 8

4 8

4 4 8

Pay on demand

4 4 4 4 4 4 4 4 4 4 4

Weekly and monthly

4 4 4 4 4 4 4 4 4 8

Fortnightly and lunar

4 4 4 4 4 4 4 4 8

Quarterly

4 4 4 4 4 4 4 4 8

Yearly

4 4 4 4 4 8

Other frequencies

4 8

4 4 4 4 4 4 4 4 4

Pensions payroll

4 4 8

Subcontractors’ payroll

4 4 8

4 8

Mixed pay frequencies in payroll

4 8

4 4 4 4 4 4 4 4 4

Net to gross calculation

4 8

4 4 4 4 4 4 4 4 4

Backdated pay awards

4 8

4 4 4 4 4 4 4 4 4

Student loan calculations

4 8

4 4 4 4 4 4 4 4 4

Directors’ NI calculations

4 8

4 4 4 4 4 4 4 4 4

Aggregation of earning of NI

4 4 4 4 8

4 4 4 4 4 4

Other countries supported

4 4 8

4 4 4 4 8

4 4

Cash and cheque

4 4 4 4 4 4 4 4 4 4 4

Bacs

4 4 8

4 8

Autopay

4 4 8

4 8

4 4

Faster Payment Service

4 8

4 4 8

4 8

Coin and note analysis

4 4 8

Cheques printed

4 4 4 8

4 4 4 4 8

Number of split payments

4 4 4 4 4 4 4 4 4 4 4

Fixed amount

4 4 4 4 4 4 4 4 4 4 4

% of pensionable pay

4 4 4 4 4 4 4 8

AVCs

4 4 4 4 4 4 4 8

Stakeholder

4 4 4 4 4 4 4 4 4

Auto-enrolment ready

4 8

4 4 4 4 8

4 4 4 8

Maximum schemes per payroll

4 8

4 4 4 4 8

4 4 4 8

Maximum schemes per employee

4 4 4 4 4 4 4 8

Community charge England and Wales

4 8

4 4 4 4 4 4 4 4 4

Earnings arrestments

4 8

4 4 4 4 4 4 4 4 4

Council tax orders

4 8

4 4 4 4 4 4 4 8

Child support orders 1993-2003

4 8

4 4 4 4 4 4 4 4 4

Child support orders 2012 onwards

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ADP CELERGO

BLUE MARBLE DAYFORCE HREVOLUTION PAYROLL

FRONTIER SOFTWARE IHCM ITRENT PAYASIA PAYFIT

ADP GLOBALVIEW

Features

PAYRITE

4 8

4 4 4 4 4 4 4 4 4

Direct earnings attachments

4 4 4 4 4 4 4 4

Payroll giving

4 8

4 4 4 4 4 4 4 8

Save As You Earn

4 8

4 4 4 4 4 4 4 8

Decreasing balance

4 4 4 4 4 4 4 4 4 4 4

Salary sacrifice

4 8

4 4 4 4 4 8

Advanced holiday pay

4 8

4 4 4 4 8

4 4 4 4

Holiday credit accrual

4 8

4 4 8

Holiday stamp system

4 8

4 4 4 4 4 4 4 4 4

SSP calculations

4 8

4 4 4 4 4 4 4 4 4

SMP calculations

4 8

4 4 4 4 4 4 4 4 4

SAP calculations

4 8

4 4 4 4 4 4 4 4 4

SPP calculations

4 8

4 4 4 4 8

4 4 4 4

ASPP calculations

4 8

4 4 4 4 8

4 4 4 4

ShPP calculations

4 4 4 4 4 4 4 4 4 4 4

Pay statement format

4 8

4 4 4 4 4 4 4 4 8

On-screen payroll history

4 4 4 8

4 8

Multi-currency payslips

4 8

4 4 4 4 4 4 4

Automatic P45 checking

4 4 4 4 4 4 4 4 4 4 4

Employee details

4 4 4 4 4 4 4 8

Build-up to gross

4 4 4 4 4 4 4 4 4 4 4

Gross to net calculations

4 4 4 4 4 4 4 4 4 4 4

Year-to-date totals

4 4 4 4 4 4 8

4 4 4 4

Department analysis

4 8

4 4 4 4 8

4 4 4 4

Pension contribution analysis

4 8

4 4 4 4 4 4 4 4 4

P11 or substitutes

4 8

4 4 4 4 4 4 4 4 4

P14, P35 and P60 forms

4 8

4 4 4 4 4 4 4 4 4

P45 forms

4 8

4 4 4 4 4 4 4 4 4

Year end via EDI/internet (IR)

4 8

4 4 4 4 4 4 4 4 4

RTI by EDI/internet

4 8

4 4 4 4 4 4 4 4 4

RTI submission compliant

4 8

4 4 4 8

4 4 4

Revised FPS

4 8

4 4 4 4 4 4 4

NINO verifications request for RTI

4 8

4 4 8

4 4 4 4 4 4

Employer payment summary

4 8

4 4 4 4 4 4 4 4 4

HMRC PAYE Recognition Scheme

4 4 4 4 4 4 4 4 4

Batch input service

4 8

4 4 4 4 8

4 4 4 8

Online service

4 4 4 4 4 4 4 8

Managed service

4 8

ASP

14 13

Output vs outcomes: Are you getting the best from your software’s payslip delivery?

Paul Gibbons MCIPPdip, chief operating officer at PayDashboard , examines why integrating best-of-breed software products to deliver pay data to employees can be more beneficial than using the default option from your payroll software.

An integrated approach using two best-of-breed software products is often the best solution For most payroll software, the payslip is an output; the result of the payroll calculation that needs to be delivered to employees. This is not the case when you use a best-of-breed payslip portal, which is designed with the payslip at the heart of the functionality rather than as the output. Significant time and care have been spent considering the employee’s experience as they utilise the system. As a result, you get fewer technical enquiries from employees and an easier payday process for everyone involved. A separate payslip portal doesn’t have to feel like a standalone system though. With PayDashboard we’ve added the options for a company to rebrand their payslip portal with their logos and colours, customise the URL, and even edit the email notifications issued by the platform. The payslip portal can then look and feel like an extension of your HR system or intranet, and you can optionally set up single sign-on (SSO) between your HR system and PayDashboard, which enables users to either: ● Move seamlessly from their HR self-service area to their personal payslips, or ● Log-in directly to their payslip and bypass the HR portal. This removes any issues associated with delivering payslips via an HR system (such as access for leavers or staff on maternity leave) while retaining all the benefits of an integrated system. But the benefits don’t stop with ease-of-use, you can also unlock rich functionality With a specialist payslip portal like PayDashboard, payday becomes a fully immersive experience that enables the user to have greater overview and understanding of their pay, tax codes, pension and PAYE contributions. Visual learners can access their payslip in a graphical format, allowing them to view their pay data in a way that is easier for them to understand. With a best-of-breed payslip system you don’t just create outputs by delivering a payslip. You achieve outcomes by providing a positive pay experience for employees, creating a better-informed workforce, and realising a reduction in queries to your HR team.

Let’s assume you’ve decided to take the plunge and change your payroll software. You’ve narrowed down the supplier list and selected the best payroll software for your business needs, with all the features to process the unique complexities of your payroll – from pensions to pay spines; multiple frequencies to holiday accrual. But, when it comes to the quality of your payroll output, have you considered the employee’s experience upon receiving their payslip? Or, in the case of outsourced payroll providers, your client’s experience when receiving payroll data and reports? Before you implement the default payslip delivery solution from your new payroll software provider, consider a few things. Standalone payroll software Your payroll software is a powerful payroll calculation tool designed to process large amounts of data. However, the payslip delivery is often an afterthought for providers of payroll software, who treat it as simply an output. This approach can mean that less care and attention is spent on the user experience for someone receiving their payslips, leading to a clunky payslip portal and resulting in difficulties for employees during registration or resetting their password. This translates into more queries from employees to HR and finance teams asking for technical support, not to mention a poor payday experience. Integrated HR and payroll solutions If you’ve selected an integrated HR and payroll software, the obvious solution is to deliver epayslips via the HR self-service portal. However, this approach doesn’t suit all businesses, particularly: ● If some employees don’t need to access the HR system for anything other than payslips. You may have to pay for a full HR system licence for these staff to just access the payslip module, which can be costly. ● If you have a high staff turnover and leavers can’t access your HR system. You will have to deal with ongoing requests from leavers who forgot to download their payslips and now need a copy. ● If staff on sick or maternity leave are not able to access the HR system until they return to work. You'll have to find alternative ways to distribute their payslips while they are on leave. Payroll bureaux and accountants For outsourced payroll providers, it is crucial that their chosen software processes multiple payrolls quickly and concurrently. The pay data output, client reports and employee payslips are often a secondary concern for a bureau when selecting their payroll software. However, given that the payslip portal is the only part that your clients (and their employees) actually see each month, it’s a vital aspect to get right when it comes to long-term success, client retention and growth of your payroll business.

Find out more at www.paydashboard.com or call 020 3854 3600.

PROFESSIONAL IN PAYROLL, PENSIONS AND REWARD | SOFTWARE DIRECTORY 2020

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RESULTS / TIME AND ATTENDANCE PRODUCTS

HREVOLUTION WORKFORCE MANAGEMENT

FRONTIER SOFTWARE

NATURAL HR

ORACLE CLOUD

DAYFORCE

ITRENT

KEYPAY

TMS

Features

Maximum number of companies

Unlimited

Maximum number of employees

Unlimited 50,001-1 million Unlimited

Unlimited

501-1,000

Unlimited

Name

Salary

Position/function

Basic personal details

Shift history

Location history

Absence data

Free format entry

Manager alterations

Approved employee changes

Manual clock machines

Number keying

Barcode reader

Swipe reader

Kiosk booths

PC and terminal clocking

Online clocking

Fingerprint terminal

Biometrics terminal

Visitors’ module

Select by employee number

Select by employee name

Select by job/position

Daily work record

Work record exceptions

Weekly summary

Highlight anomalies

Select by department/project

Salaried

Hourly paid

Flextime

Annualised hours

Shift work

Calculate overtime

Online queries

History of absences

History of lateness

Link to payroll

Link to SSP/SMP

Link to HR

Employee self-service

GPS tracking

Mobile capabilities

Easily adapted for specific ad-hoc payroll

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