CITY CLERK
CITY CLERK SUMMARY OF SERVICES
The City Clerk’s Office (CCO) encompasses Legislative Services, the Office of Records, the Duplicating Center, Centralized Mail Services, and Main Reception. CCO connects the City and citizens with public information through the use of advanced technology; provides administration of state campaign finance and conflict of interest regulations per the 1974 Political Reform Act, as well as the City’s Lobbyist Regulations; manages general and special municipal elections; provides oversight for public meetings per the Ralph M. Brown Act and the City of Irvine Sunshine Ordinance; manages agendas and official records for the City Council, boards, and commissions; processes and retains agreements, resolutions, ordinances, and liability claims; manages a centralized records division that includes mail operations, electronic forms, and reception services; manages the electronic records management system and Irvine Quick Records, a web interface to access public records on-line; processes all public records requests and subpoenas; and facilitates a professional level full-service Duplicating Center that provides citywide support to all Departments. Accomplishments Managed the June 5 Special Municipal and the November 6 Statewide General Municipal Elections Secured a grant of $100,000 by the State of California Finance Department to support Census 2020 efforts Automated processes for public participation in the Council Chamber through technology upgrades Managed costs through an expansion of digital environments, enhanced efficiency, and transparency by automating manual business processes through the use of electronic forms and workflows Increased functionality of the City’s Electronic Content Management System, OnBase, to provide intuitive and efficient document retrieval for the public and staff Completed the Citywide Retention Schedule that includes the management of approximately 20 million records Facilitated the implementation of the Irvine Sunshine Ordinance
Completed and responded to over 4,300 requests for information and subpoena
Processed and disseminated over 280,450 pieces of mail
Completed 3,731 duplicating assignments
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FY 2019-21 Proposed Budget
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