Duties and Responsibilities Reporting and Assurance
Be responsible for providing regular reports to the Head of Strategic Estate Management on estates compliance across the full estates and facilities environment. Operational functions of the estate (Hard and Soft FM) are managed by the Head of Procurement and Corporate Support. Reports will address KPIs, trends, benchmarks and provide forecasts as appropriate. Be responsible for coordinating, monitoring and reporting on Estates’ compliance against current and forthcoming statutory legislation and ACOP of the Hard FM estate, infrastructure, fire, specialist services (water, energy, waste, medical air/gases), recording and documenting systems, standard operating procedures (SOPs) and staff legislative training requirements, in particular giving support to Estates Responsible Persons, the Head of Strategic Estate Management, the Head of Procurement and Corporate Support, Estate Manager and Lead Project Manager in the course of their duties. To draft regular assurance reports to appropriate meetings and committees including the Fire Committee, Compliance Group, Water Safety Group, Infection Prevention and Control Committee, Audit Committee, Health and Safety Committee and the Corporate Services Team Meeting. To coordinate, ensuring appropriate reports are issued in advance, the Compliance Group, Water Safety Group and the Estates Strategic Group meeting. Be responsible for reviewing all relevant incidents and near misses within the team, en- suring corrective action is taken and providing data within agreed regular reports. To cooperate with, prepare information for and participate in inspection visits and inves- tigations conducted by a range of external stakeholders including CQC, Ofsted, CHKS and HSE and also support internal audit reviews as required. Work closely with the Health and Safety Manager, ensuring compliance processes are closely aligned with existing systems and processes where appropriate. To work towards ensuring the Estates function is ‘audit-ready’ by CQC, Ofsted, CHKS, HSE at all times. To coordinate the Estates updates to the risk register as required.
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