TIMELINE
CPGF Application Opens
July 1st (Review event criterias to see when your application should be submitted.)
Submission Reviewed
Typically within 2-5 days after application is submitted
Mandatory Meeting With TM Staff
Within (4) weeks of submitting an application you will need to meet with one of our staff members to discuss event details. You cannot get approval without meeting with one of our staff either in person, on the phone, or via Zoom to discuss event details. Once this meeting has taken place your submission will then be approved or denied. Within 7 days of meeting with TM staff (Larger funding requests can be delayed based on availability of the TMTC council)
Award/Denial Letter Sent Out
Grant Program Funding Disseminated
Within (30) days of Travel Medford receiving invoice
PROPOSED APPLICATION COMPONENTS Travel Medford recognizes the value of partnering with other organizations in providing services that benefit the community and tourists alike. In order to request the CP funds, applicants must complete an application and submit it with necessary documentation to Travel Medford. Components of application process include the following: Knowyour ‘event type’ (New Event, Community Event, Sporting Event, Etc. the application will ask you what ‘category’ your event falls under) A brief overview of the event marketing plan (How are you marketing the event? What is the scope of your target audience? etc.) All applications must include a comprehensive marketing plan that includes all in-county and out-of-county advertising and marketing. Funds Requested (How much, how will it be used, date money is needed) A complete list of sponsorship packages Event Details (Brief Overview of Event, Time, Date, Location, Attendee Info) Social Media Info (Website/Social Media/Links/Handles) Meeting to discuss event details such as potential partnerships with local hotels, chosen venue, number of room nights, attendee verification, ‘Room Night Verification Form’ expectations, and overall concept of event.
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