HOW TO MAKE A ccessible PowerPoints & Google Slides Component PowerPoint (2011/2013/2016)
Google Slides
OUTLINE VIEW • Check the outline view.
1. Click View tab (Mac: View > Outline View icon - PPT 2016 .) 2. In the Presentation Views group, click Outline View . 3. In the Outline panel, make sure all text from the slides appears in the Outline View .
• There is no Outline View in Google Slides.
SLIDE LAYOUT • Use the PPT provided slide layouts when building slides to help your slide’s reading order remain intact.
• From Home tab, choose the New Slide drop down menu and select a slide template. (Don’t use the Blank slide template.)
1. Create a new slide ( Slide > New Slide ). 2. Go to Slide menu, click on Apply Layout and choose one of the slide templates (not the Blank slide template).
READING ORDER • Ensure the tab
1. On the Home tab, click on Arrange and choose Selection Pane ( Reorder Objects for Mac - PPT 2011 & 2016 .) 2. To see the reading order of the slide, tab through the slide and the corresponding element will highlight. 3. To re-arrange the reading order, click arrow up/down button on the Selection Pane (Mac: drag layers. Highest number is read first.) 4. Test reading order with the Tab key again. 1. Right click on the image and select Format Picture . 2. Click the icon to open Alt Text field. 3. Enter appropriate alt text in the Description field (not the Title field.) 1. Select the text to make into a list and click on the Home tab. 2. In the Paragraph group, select the Numbering or Bullets icon. • Use Numbering lists if a sequential order is important. • Use Bullets lists if all items are of equal value.
1. Tab through the slide and the corresponding element will high - light. 2. In the slide area, click on the element that you want to change. 3. To change the reading order, click on Arrange menu > Order . Send backward will raise the element to a higher reading order. Bring forward will make the element lower in the reading order. 4. Test reading order with the Tab key again. 1. To insert an image, choose Image from the Insert menu and follow the instructions. 2. To add Alt text, click on the image. Then in the format menu, select Alt text (at the very bottom of the menu). 3. Enter alt text in the Description field (not the Title field). Go to Format menu > Lists and select one of list styles. • Use Numbered lists if a sequential order is important to the list. • Use Bulleted lists if all items are of equal value.
order = the reading order
IMAGES • Add alternative (Alt) text to images and shapes.
LISTS • Format a list as a list.
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Save your original files. You may need them if you have a student who needs alternative formats.
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