HOW TO MAKE A ccessible PowerPoints & Google Slides Component PowerPoint (2011/2013/2016)
Google Slides
1. Type out text that describes the destination of the link (e.g., HCC Homepage). 2. Select the text, right click & choose Hyperlink from the menu. 3. The Insert Hyperlink window will open. Enter a URL address in the Address field (e.g., hagerstowncc.edu). Mac - PPT 2011: Link to field. 4. Click the OK button to save the link.
1. Type out text that describes the destination of the link. 2. Select the text, right click and choose Link from the menu. 3. Paste or type in a hyperlink. 4. Click Apply button to save the link.
LINKS • Create a meaningful link that describes its destination. TABLES • Check the reading order. • Indicate column headers for data tables. Note: A table in Slide Show view is not accessible. Use Alt text! COLOR • Use sufficient color contrast. • Don’t use color alone to convey meaning. MATH & SCIENCE • Use MathType to write Math equa- tions.
• A screen reader reads a table from left to right, & top to bottom (never repeating a cell.) • Merged, nested, and split cells may change the reading order of a table. • Construct your table in a way that accommodates a good reading order.
1. Place the cursor in the top row of your data table. 2. Click the Design tab under Table Tools (Mac - PPT 2011/2016: Tables tab) 3. In the Table Style Options group (Mac-PPT 2011 - Table Options > Options / Mac-PPT 2016 - Table Design tab) , select the Header Row check box. 4. The cells in the top row of your table make up the column headers.
You cannot create table column/row headers in Google Slides.
• Use enough color contrast between the text (e.g., black color) and the background color (e.g., white color). • Without sufficient color contrast, people who are low-vision and color blind will not benefit from the information. • Go to www.pcc.edu/access-powerpoint for How to Check Color Contrast.
Don’t use color alone to make a distinction. If you categorize something by color alone, those who are color blind or blind won’t benefit from the information.
Use the MathType plugin http://www.dessci.com/en/ for MS Word to create math and science equations, formulas and notations. ( DO NOT use MS equation editor.)
Math and science equations and formulas cannot be written to be accessible in Google Slides..
Don’t embed the video. Instead, link out to videos.
VIDEO & AUDIO
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Do not use Prezi or Canva for presentations.They cannot be made accessible.
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