R E UN I ON S
Service Standards • Prices are per person unless otherwise stated. • A customary taxable 25% service charge and applicable sales tax will be added. • Final guarantees are due at least three business days before the event and may not be reduced after the deadline. • Specialty products and dietary menus require at least seven days’ notice. Short-notice requests are Chef’s choice based on available in-house products. • Menu pricing and selections remain subject to market conditions and product availability. • Buffets require a minimum guarantee of 30 guests. The published Small Group Catering policy applies below the stated minimum. • Children’s pricing and menus are quoted based on age range and final selections.
Recommended Planning Timeline • At booking: confirm reunion dates, estimated attendance, guestrooms, event rooms, accessibility needs, and the group’s main contact. • Thirty days before: select meal functions, identify children and dietary needs, and confirm any family program, awards, memorial, or entertainment timing. • Seven days before: finalize specialty products, reception items, dietary menus, and Chef-approved substitutions. • Three business days before: submit the final guarantee and confirmed meal schedule. Sales and Family Checklist • Separate adults, children, dietary meals, and vendor or entertainer meals on the BEO. • Confirm meal-room access time, registration-table needs, family colors or signage, audiovisual requirements, and whether the program will interrupt meal service. • Schedule buffets in waves when attendance or mobility needs make one opening rush difficult. • Family-provided food and beverages require prior hotel approval and may be subject to hotel fees; nothing should be brought into event space without written authorization.
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