Tender • Ensure that the Trust obtain competitive quotations and tender under public procurement rules. • Carrying out the tender of projects in line with the Trust Standing Financial Instructions and standing orders. Contract • Co-ordinate the preparation of contract documents for signature by the relevant senior responsible officer on behalf of the Trust. • Monitor the performance of the design consultants throughout the project. • Monitor on-site activities and the Main Contractor programme to ensure project progress. • Ensure that a fully detailed engineering commissioning programme is produced and monitor progress. • Ensure that the project has been fully checked for defects prior to the award of practical completion and handover to the Trust. Finance • Lead on and be responsible for the procurement of physical assets such as group 3&4 equipment. • Selects tender lists for Construction teams and specialist equipment. • Oversee and certify the contract administrator monthly valuations to allow payments to be made to the Principle Contractor. • Set up and maintain project files for all project correspondence. • Ensure compliance with NHS policy and procedures and all Trust Standing Financial Instructions. • To co-ordinate a defects monitoring system for the project following handover through the Defects Liability Period and ensure timely correction of defects within this period. • Co-ordinate the agreement of the final account. • Prepare on-going spread sheets on the financial forecast throughout the life of the project. • Be responsible for the delegated budget in respect of delivering capital projects on time and within budget, including monitoring and liaison with the finance department. • Identify areas of poor performance and implement/advise action to counteract these. • Where appropriate lead negotiations with internal and external groups and contractors.
• Will act as the authorised signatory to designated limits for own projects. • Managing a programme budget (including planning and management to achieve agreed cash flow profiles). • Developing a robust framework in accordance with the relevant financial governance and standing order arrangements to monitor, manage and effectively utilise Programme funds. • To ensure there is transparency of spend and a continuous assessment of value for money that can be made available for scrutiny • Developing and refining reporting processes which are able to provide a clear presentation of programme, cost and quality status, along with the status of relevant risks and issues for direction / agreement as appropriate. • Ensuring that the appropriate Gateway reviews are performed and that any required steps are actioned and implemented Leadership • Leading and demonstrating positive behaviours in all Trust business and proactively embracing collaborative working. • Maintaining position of leadership and authority amidst contentious and possible changing programme strategies in response to the wider environment and/or commercial viability • Setting and developing the culture of the Organisation in regards to the Programme, with a defined agenda to inspire and motivate internal/external stakeholders Governance • Setting up and initiating projects to operate within the programme’s agreed governance structure. • Leading and overseeing the introduction of robust systems and reporting processes in accordance with agreed governance structures including any external recommendations • Identifying and presenting risks to relevant parties such as the Trust Board, Executive Management Team and Finance, Performance and Information. • Establish a strategy to mitigate risk during the programme cycle
Candidate Brochure 23
22 St George’s University Hospitals • Senior Project Manager
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