Job Description
Department: Estates Department Post Title: Space Manager Contract Type: Permanent Hours of Work: Full Time
To co-ordinate requests from Colleges, Institutes or professional services for changes to room uses or allocations and processing approvals from senior management and co-ordinate moves. Compiling data and reporting • Post holder will be principal point of contact within Estates Department for space allocation matters. • Act as ‘gate keeper’ responsible to coordinate, monitor and keep records on the allocation of space, occupants and uses. • Take responsibility for regularly updating BUL space database (currently held on PLANON CAFM software) and ensuring records are accurate. • Issue periodic reports to key stakeholders on space allocation and utilisation • In conjunction with University’s Governance, Information and Legal Office (GILO) and Commercial Services, maintain accurate and adequate records about occupation of owned and leased premises, including tenancies, occupants and lease terms. • Arrange for and co-ordinate annual space utilisation surveys and report outcomes to stakeholders • Co-ordinate and manage the annual Estate Management Statistics Reports (EMR) and provide Estates input into university-wide returns to Higher Education Statistics Agency (HESA). [Postholder will be the Estates representative at the internal HESA Operations co-ordinating group].
Grade and Salary (Pro-rata for part-time): H3 (currently £37,345 – £48,677 PA plus LW) Purpose of the Role To: manage and update university space database and provide reports to facilitate efficient utilisation of the university estate. Accountable to: Deputy Director of Estates (Projects) Accountable for: external consultants and temporary staff undertaking surveys or space planning etc. Key Internal Relationships: End user clients, College Director of Operations, College Managers, Planning & Policy Dept., Finance, Human Resources, Commercial Services, other Estates department colleagues Key External Relationships: Higher Education Statistics Agency (HESA), AUA, AUDE Work of the Role To proactively obtain and record data on the allocation,
occupation and utilisation of space and buildings owned or leased by the university and provide accurate and up to date reallocations and decanting, as well as to assist with project proposals for refurbishment and new buildings. information to assist with strategic planning, space
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