London Metropolitan University – Space Planning and Project…

Space Planning & Projects Co-ordinator

Candidate Information Pack


Introduction London Metropolitan University The Estate Job description and person specification Working at London Met Application process

Introduction London Metropolitan University is a striving and ambitious institution committed to transforming the lives of its students through excellent education. We are committed to making education available to people from all walks of life, creating and advancing social justice, social mobility and access to opportunity and professions. Our graduates benefit personally, but also contribute to society, culture, public services and the economy in all areas of London, the UK and around the world. The Space Planning and Projects Coordinator is responsible for supporting a broad range of development and space management projects and initiatives across the London Metropolitan University estates portfolio. The postholder will support on the effective space management of the portfolio, including the collation, management and reporting of space data as well as undertaking operational and strategic space planning activities. You will also get the chance to support and lead on project delivery, including taking lead responsibility for the delivery of minor works projects such as moves, refurbishments and fit-outs typically up to £75k in value. The successful candidate will have experience in a design, space planning or minor works project management role in an estates or FM environment. Experience of delivery projects in a live, high-footfall and dynamic environment would be advantageous, as is a high degree of capability in the use of IT systems including AutoCAD software. We are seeking an individual with a highly motivated and proactive disposition and the interpersonal and communication skills to operate successfully with a diverse range of stakeholder groups. The role would suit an individual from a design or space planning background that is seeking to develop their project delivery skills across a broad portfolio of projects, with a view to moving into a more senior space management or project management role.

London Metropolitan University

London Metropolitan University has a rich history with strong educational roots dating back to 1848. The University as it is today was created in 2002 with the merging of London Guildhall University and the University of North London, the first merger between two universities in the UK. Based in one of the world’s most exciting capital cities, London Met is home to a diverse community of inspiring and determined learners, teachers and innovative thinkers. We offer a wide range of courses, from undergraduate and postgraduate degrees to short courses and professional qualifications, many of which are available to study full-time or part-time. We take pride in helping our students reach their goals and succeed in their careers. 96.7% of all London Met graduates are in work or further study within six months (Destinations of Leavers from Higher Education survey 2016–17). All of our undergraduate courses include some form of work-related learning, such as a placement, client project or on-campus work experience, and many courses are accredited by professional bodies.

Our mission To transform lives through the power of education.

Academic vision To be the university of choice, transforming lives for a diverse range of students from London, the UK and around the world.

Our values • Integrity • Excellence • Service • Collaboration and teamwork • Effective citizenship

We had a total of 9,714 UK-based higher education students in 2018–19, of which:

The University’s academic structure is made up of six schools

Guildhall School of Business and Law Offering a dynamic and relevant portfolio of business and law courses.

School of Computin Media Offering qualification creative technologies

School of Social Professions Focusing on employability and developing graduates for the world of work.

School of Social Sc Demonstrating the re science as a tool for change.

ng and Digital

School of Human Sciences Offering a wide range of courses in subjects including science, dietetics, and sport.

ns in subjects from s to electronics.

ciences elevance of social affecting societal

School of Art, Architecture and Design Internationally recognised for high quality teaching, excellent facilities and unique opportunities.

The Estate The university is spread across two teaching campuses totalling 79,599 sqm GIA: one in the heart of Aldgate which houses the School of Art, Design and Architecture ranked 4th in the UK university league tables. The main campus is in Islington which includes the award winning Graduate Centre designed by internationally acclaimed architect Daniel Libeskind. In addition there is the specialist business incubator, the Accelerator, located in Shoreditch and high - ly regarded for its annual Big Ideas Challenge. Innovative teaching spaces In spring 2018 we opened our brand new world-class teaching facility in the Roding Building consisting of 11 high-spec classrooms installed with cutting-edge technology, including a state of the art Ideation room with the world’s largest, interactive, digital whiteboard. There are study commons rooms, a variety of social spaces and accompanying breakout seminar rooms, IT suites and collaboration spaces, across three floors. Specialist facilities We officially opened the University’s Cyber Security Research Centre in September 2018 with a dedicated investment of £500,000. The University also boasts state-of-the art facilities from a brand new UN accredited Translation and Interpretation Suite, a mock courtroom, Bloomberg suite and purpose-built art, design and recording studios. Student Union Opened in 2018, our newly refurbished Harglenis building is a space dedicated to our Students’ union centre providing social and office space with its own student radio studio station, Verve. Library and study space Housed within a refurbished 1960’s glass factory, this facility provides over 9642sqm GIA of formal learning space with a wide range of study spaces and facilities to support student learning. Hospitality and catering The university supports seven catering outlets across all of its campuses including a brand new catering outlet called the Highbury Canteen providing a combination of hot meals and branded coffee shops. This is in addition to the 352 seat licensed Rocket Student Bar and recently refurbished 400 seat Great Hall venue built in 1896 which is used for a wide scope of events such as conferences, exhibitions, trade fairs, award ceremonies, receptions and conventions.

Business Incubation Based in Shoreditch, our specialist business incubator space, Accelerator provides the perfect home for the student enterprise programme which gives London Met’s passionate early stage entrepreneurs a chance to turn their business ideas into viable ventures through a network of advisors and investors, experts and mentors and an active events and initiatives programme. For 15 years Accelerator has been helping their community of tech start ups to grow and scale in the heart of Tech City. World Class teaching laboratories We have spent over £30 million to create one of the largest and most advanced science teaching facilities in Europe. Our Science Centre on Holloway Road is home to an incredible Superlab, which has 280 individual workstations and is one of the largest and most advanced science teaching facilities in Europe. The centre offers exceptional teaching and research facilities, giving our students a cutting-edge experience of learning science.

Job Description

Space Planning & Projects Co-ordinator Job Purpose

Responsible for managing and supporting the Space Management, Project Delivery and other Estates functions by undertaking analysis of space use, effectiveness, efficiency and cost, developing and administering systems and processes for providing key space data, undertaking development and management of Minor projects (£0-75k), performance and related information, administering CAD functions, facilitating more informed strategic decision making. Key areas • Manage and support the development of space management processes supported e.g. by analysis of space use, effectiveness, efficiency and cost. • Manage, support and assist Space management and Project delivery requirements through the provision of accurate, timely and up to date space data and related information. • Development and management of Minor projects (£0-75k) as part of space planning requests and project delivery requirements. • Collate, analyse, interpret and present data to inform strategic decision making in respect of space utilisation and related performance metrics/benchmarks. • Assist in the development and management of space records, working closely with teams across Estates; Main duties and responsibilities The postholder will: • Manage and support in the development of strategic space management options and their feasibility, identifying suitable space and its potential to meet client departments’ changing needs; • Maintain, monitor and improve the comprehensiveness and accuracy of data on current space allocations; • Manage and analyse space records and analyse utilisation and space data; produce reports with recommendations as required; • Liaise with School/Faculty representatives to assist in identifying space demand; develop options and assess their feasibility. • Manage the development and delivery of assigned Minor projects (£0-75k), through all or some stages as required, and assist in the management and development of larger scale projects;

• Manage and support the development, implementation and monitoring of processes and policies for space management purposes; • Provide management information and data for the development of business cases for potential projects; • Monitor, improve and develop the use of space data and associated Management Information System(s). • Working closely with team members, manage the development and implementation of a Space Management Policy, establishing KPI’s, performance tables and space norms; • Manage, maintain and develop procedures for the effective filing, archiving and retrieval of data and information; • Raise requisitions/Purchase Orders if required; ensure that invoices are processed accurately and in a timely fashion, liaising internally and externally as required. • Collate and monitor Estates Management Statistics required as part of annual returns; • Produce accurate CAD drawings and maintain a central drawing records storage and retrieval system (electronic, system, hard-copy etc. as appropriate); • Co-ordinate and integrate CAD drawings and information received from external sources; • Provide a focal point for the collation and co-ordination of drawings and amendments; • Undertake surveys and re-measurement exercises to ensure accurate, up to date space data records and drawings are maintained. • Manage the coordination and planning of office moves.

Miscellaneous • Exemplify and promote the values of the University. Have a strong commitment to coaching and developing; working cooperatively with colleagues; valuing the contribution of others and sharing knowledge and expertise. • Undertake other duties of a reasonable nature, as may be determined by the postholder’s supervisor from time to time, in consultation with the postholder. • Carry out all duties in accordance with the University’s Equal Opportunities Policy and other policies designed to protect members of staff or students from harassment. It is the duty of the postholder not to act in a prejudicial or discriminatory manner towards members of staff, students, visitors or members of the public. The postholder should also counteract such practice or behaviour by challenging or reporting it. • Take reasonable care of health and safety of self, other people and resources whilst at work to comply with the University’s Health and Safety Policy, Codes of Practice and local rules. • Co-operate with the line manager or any other person with specific responsibility for health and safety, to enable the University’s responsibilities under the Health and Safety at Work Act to be performed.

Person Specification


Relevant Criteria

Essential/ Desirable

Relevant experience Experience of collating, analysing, interpreting and presenting detailed information Experience in document/data management and associated systems and procedures Experience of working in a comparable Estates department, managing and presenting complex data.



Practical experience and up to date ability to use AutoCad software and other relevant applications to produce space drawings and reports Experience of managing Minor projects and office moves.


Education and training

Practical CAD training with evidence of keeping up to date


Skills and abilities

Ability to use CAD at a professional level Strong analytical skills; ability to compile or challenge technical/ building data, specifications etc. Effective interpersonal and communication skills, including the ability to produce and present clear, concise and accurate reports, drawings, project plans, specifications etc. Strong IT skills with knowledge and experience of complex data management;





Relevant Criteria

Essential/ Desirable

Special requirements

A strong commitment to: • the University’s values, mission and strategic plan; • a “coaching and developing” approach when dealing with colleagues and students; and • working collegially; valuing the contribution of others and sharing knowledge and expertise.


Working at London Met

In addition to the working in an ambitious, dynamic and diverse organisation and a competitive salary level, staff working at the University additionally benefit from: • generous annual leave entitlement • a career salary average pension scheme with up to 18% employer contribution • Local Government Pension Scheme (LGPS) members have the option to pay into shared cost salary sacrifice AVCs • a fee waiver scheme for staff undertaking relevant university courses • free on-site sport and fitness facilities including gymnasium use and classes • access to 24/7 confidential support from our Employee Assistance Programme by phone or a mobile app which includes telephone counselling • free employee eye tests and discounted spectacles through our eye care voucher scheme • interest free season ticket loan (after completing probationary period) • a professional staff development programme • tax efficient salary sacrifice schemes for childcare vouchers, cycles and cycling equipment • employee private healthcare plan through the Simply Health cash plan • access to library facilities • access to below market rate sports injuries treatments • a broad range of formal and informal development opportunities to enhance your career • commitment to lifelong learning.

Equality, Diversity and Inclusion

Championing equity and inclusion lies at the heart of everything we do here at London Metropolitan University.

You can find out more about our values and the action we’re taking by visiting our Centre for Equity and Inclusion and our Equality and Diversity webpages.

Application Process The University is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG). To arrange a confidential briefing conversation please contact our advisor Nick Coppard ( of MRG on 0203 962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to

The closing date for applications is Sunday 24th October 2021

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