Bursar (Senior Girls’ & Preparatory) Candidate Information Pack
Contents
Welcome to St James Schools
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About Us
Job Description
Person Specification The Application Process
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Welcome
St James’ Independent Schools Trust comprises of three, fee-paying institutions for children aged 3 to 18 years old. The Preparatory School (incorporating a Nursery) and Senior Girls’ School are centrally located together in West London, close to Hammersmith and Kensington Olympia, whilst the Senior Boys’ School is located in Ashford, Surrey. The schools provide the ideal environment for nurturing and enriching the intellectual, emotional and spiritual development of our pupils; and in doing so create the perfect settings for academic excellence. Our teachers have outstanding subject knowledge and give their time generously to support the well-being and development of their pupils. We all enjoy the stimulating and positive atmosphere, characterised with generosity, kindness, mindfulness and mutual respect, where every member of the St James community is truly valued. I wish you good luck with your application.
William Wyatt Chief Operating Officer
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About Us
St James School was founded in January 1975. It was inspired by the desire of a number of parents who wanted to offer their own children and the children of future generations a different education to that available at the time. These parents were philosophically inclined and had come to value the importance of an education which provided spiritual enrichment as well as what could be described as the best of a traditional English education; a rigorous education steeped in the classical tradition and offering the best of artistic and academic culture. The aim was that the doors of the school should be open to all children and fees should be kept as low as possible in order to avoid having to turn people away for financial reasons. From September 2019, with the opening of the St James Nursery, the schools now offer an all-through education to pupils from 3 to 18. Across the schools we provide an education for approximately 900 pupils with the ambition of providing an environment in which every human being can truly flourish. The Nursery School is located close to the St James Preparatory School and St James Senior Girls’ School, which share a site in Kensington Olympia, London. Our Preparatory School benefits from a beautiful courtyard leading to spacious classrooms, a large playground, a well-equipped gymnasium, a refectory, a library, music rooms, an art and craft studio and an assembly hall with a stage and theatre lighting. Our Senior Girls’ School is located on the same site as our Prep School. We offer state of the art facilities including; an onsite Gymnasium, spacious art rooms, a large purpose built music room with our own grand piano and four science blocks all with the latest equipment. Last year we opened our new modern library which was designed to create a modern learning environment, along with our new Sixth Form Centre that is based in North End Road; five minutes from the main building. The new building has been completed to a very high specification and comprises two study areas, six classrooms, offices for staff, a large common room and an attractive external paved area. This has provided a stylish and contemporary working space for our Sixth Form students and has allowed us to create a new library and an additional science lab within our main school building. We have ambitious plans for the future and continue to make significant investment in our estates and develop them according to the needs of our pupils and teachers.
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Bursar: Job Description
Summary
Reporting to the Chief Operating Officer (COO), the Bursar will ensure the effective implementation of the day to day financial and operational goals in accordance with the broader strategy and business plans as agreed by the board of Trustees. Working collaboratively with the Head you will ensure operational efficiencies across the Prep School and Senior Girls’ School as well as regulatory compliance.
Main Responsibilities:
Reporting to the COO, the Bursar will ensure the effective management of the schools’ operational services. The post holder will advise the COO on the effective implementation of health and safety policies, and exercise financial and quality control over all aspects of school operations.
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Key areas of responsibility:
• Management of all school premises, facilities, site management, catering, cleaning, transport, contract management and all service arrangements.
• Management of relevant support and administrative staff.
• Coordination of all school policies; ensuring stakeholders have completed them and that they are up to date. • Management of Health & Safety to ensure relevant policies and procedures, required by law, are in place and delivered effectively.
• Be an active member of the Whole School Leadership Team (WSLT).
• Ensure that aspects of the Schools’ Development Plans and their targets are delivered efficiently and to best value. • Monitor and implement policies and procedures to ensure all legislative and regulatory requirements are adhered to.
• Work with SLT colleagues to promote the efficient and effective use of resources.
• Keep the COO fully up-to-date and informed about all allocated areas of responsibility, and report any significant problems, as appropriate, and within a reasonable timeframe.
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• Maintain an oversight of all major services and supplies to the schools, and carry out periodic reviews that should include consideration for outsourcing arrangements. • Oversee the necessary out of hours cover to ensure that the schools are able to operate with the minimum disruption, responding as appropriate to emergency situations during and/or outside of normal working hours; co-ordinating the response to emergency callouts using direct works, trades or contractors as appropriate. • Implement site security solutions; covering building access restrictions, CCTV coverage, and barriers around the sites. • The management of the Health and Safety Policy and Training to ensure the schools comply with all current legislation in relation to site safety, facilities management, and maintenance. • Responsible for ensuring that there is an up-to-date recovery and continuity plan (including an emergency management plan) in place. • Monitoring the schools’ energy use, management and conservation; investigating and implementing means of improving energy efficiency. • Supervision of the maintenance and safe use of the minibuses. Health & Safety • Be responsible for the management of Health & Safety across the schools. • Act as the schools’ Health & Safety Coordinator, formulating, monitoring and implementing the Health & Safety policies to comply with all relevant legislation. • Work closely with the Designated Safeguarding Leads (DSL) at the school and keep up-to-date with any issues, concerns, or changes in policy, which may relate to the responsibilities of the COO. • Conduct investigations for all RIDDOR related accidents and incidents. Management of Support Staff • Manage the work of the schools’ support staff and ensure that efficient systems are in place for the effective operation of the sites. • Lead and support the professional development of the support and administrative staff. • Undertake the recruitment and selection of support staff, in accordance with the schools’ policies and procedures. • Play a key role within the SLT for the support staff structure and the performance management of all support staff.
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Person Specification
About you • A minimum of a degree level qualification (or equivalent), ideally with a professional qualification in finance, management or property. • Business experience with the knowledge of commercial and allied subjects adequate for the management of the day-to-day affairs of the schools. • A proven track record of successfully leading, developing and managing people, with first class communication skills, interpersonal and dispute resolution skills, and experience and knowledge of project management. • Proven ability to maintain tight financial control on operational programmes. • Demonstrable understanding of, and commitment to, Health & Safety. • An ability to work unsupervised, use own initiative and manage own time. • Excellent communication skills, with the ability to liaise confidently with contractors, academic and support staff, visitors and the general public. • A willingness to be adaptable, flexible and to work unsociable hours as sometimes required by the job. •Proven leadership abilities, with a good eye for detail, and the ability to prioritise, motivate and delegate to staff. • A positive “can do” attitude, with the ability to analyse and evaluate complex issues and provide appropriate solutions. • Experience of working in an educational setting desirable but not essential.
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The Application Process
For a confidential and informal discussion, please contact our recruitment advisors Melanie Pye and Hayley Mintern at The Management Recruitment Group (MRG).
Melanie Pye T: 020 3962 9900 M: 07530 734 568 E: melanie.pye@mrgpeople.co.uk Hayley Mintern T: 020 3962 9900 M: 07530 680 184 E: hayley.mintern@mrgpeople.co.uk
Applications should consist of a CV and covering statement outlining key matching experience and detailing your rationale for applying for the post. Applications will be reviewed and The Management Recruitment Group will undertake preliminary meetings with selected candidates.
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