City of Tonganoxie 2019 Budget Book

2019 Budge t

City of Tonganoxie

T ONG A NO X I E , K A N S A S

C I T Y O F TONGANOX I E , KAN S A S

ADOPTED BUDGET FISCAL YEAR 201 9

Ma y o r J a s o n K . Wa r d

C i t y Co u n c i l David Bennett Rocky Himpel Curtis Oroke Lisa Patterson Loralee Stevens

C i t y Manager George Brajkovic

Department Directors

Assistant City Manager Fire Chief Police Chief Public Works Director Water Park Director

Dan Porter John Zimbelman Greg Lawson Kent Heskett Darren Shupe

CITY OF TONGANOXIE, KANSAS 2019 ADOPTED BUDGET TABLE OF CONTENTS

Introduction Budget Message……………………………… 5 Property Taxes at a Glance………………..… 8 Organizational Chart………………………… 9 Budget Overview & Fund Schedules Budget Overview…………………………….. 10 Revenues by Category……………………….. 11 Expenditure Summary ………………………. 12 General Fund Expenditure Summary………... 13 Individual Fund Schedules……………………. 15 Budget Allocation by Department & Service Administration……………………………….. 34 Fire Department……………………………... 35 Police Department………………………….... 36 Public Works………………………………… 37 Water Park…………………………………... 38 Library………………………………………... 39 Debt Service.…………………………………. 40 Appendixes A: Position Summary & Pay Ranges………….. 41 B: Debt Pro Forma Schedule……………….... 45 C: Glossary of Terms………………………... 49

Office of the City Manager

Mayor Ward and Members of the City Council: It is my pleasure to present the City of Tonganoxie 2019 Adopted budget, which was approved by the City Council on August 6, 2018. This adopted budget document communicates the City’s immediate and long term plan for continuing to deliver high-quality city services at a reasonable cost to Tonganoxie tax payers and visitors.

Economic Situation

In order to adopt the 2019 budget, the City Council first held a public hearing to allow any citizen to provide comment on the proposed budget. Following the public hearing, the City Council approved Resolution 08-18-01, which expressed the property taxation policy of the City of Tonganoxie. City Council then approved a motion to adopt the 2019 budget as presented and set the property tax levy by a vote of 5-0. The process of preparing the 2019 budget was extensive and included multiple opportunities in a variety of manners for the public and the governing body to determine the priorities funded in the budget. The City Council convened for one Capital Maintenance and Improvement Plan work session, four 2019 budget work sessions and discussed budget items in two regularly scheduled meetings. The total planned budget for all funds in 2019 is $8,599,079, which is an increase of 4.25% from the 2018 approved budget in all funds. The total property tax levy is $1,884,911, which is an increase of 8% over the total tax levy in 2018. The City’s Total Assessed Valuation, which includes the value of existing property and newly constructed or annexed property, increased by approximately 8.15% to $41,614,127, which brings the value of 1 Mill to $41,614.

City of Tonganoxie Assessed Valuation

$30,000,000 $32,000,000 $34,000,000 $36,000,000 $38,000,000 $40,000,000 $42,000,000 $44,000,000

Assessed Valuation

2015

2016

2017

2018

2019 Budget

5

2019 Budget Overview

City of Tonganoxie Mill Rate History

46

45.5

45

44.5

Mill Rate

44

43.5

43

2015

2016

2017

2018

2019 Budget

The 2019 budget includes the following key components:  The tax levy for all City funds remains flat from the 2018 actual tax levy; the Library and Library Employee Benefits fund tax levy decreased from the 2018 actual tax levy by 0.031 mills  A 2% increase to water and sewer rates; a 2% increase to both water and sewer equates to a monthly increase of $1.19 for a customer who uses 4,000 gallons of water in one month (average City of Tonganoxie user)  Continued collection of a storm water fee in the amount of $1.50 for residential customers and $3.00 for commercial customers  Anticipation of 3% growth in franchise fees  Anticipation of flat collection of City Sales & Use Tax and slight growth in the City’s share of County Sales and Use Tax  Merit increases for all full-time employees  Continuation of the plan developed in 2017 to prepare for the County Road 1 debt balloon payment in 2020  Continued preservation of at least 15% cash reserves in the General Fund and 30% cash reserves in the Utility Funds, as directed by the City Council On February 28, 2017 a ballot question regarding a proposed 0.75% sales tax initiative was approved by voters, with a 64% approval rate. The sales tax add-on is expected to generate $405,000 in 2019, and will continue to be used to address the following initiatives, as identified in the ballot language: construction of a new library, construction of new capital improvements, maintaining new and current infrastructure, and funding debt issued for capital improvements. Particular areas of focus in the 2019 budget include debt service payments for the construction of a new library and $168,150 transferred to the Special Highway Fund to perform street maintenance and preservation on a significant portion of the Ci ty’s infrastructure. A total of over $1,000,000 in budget enhancement requests were submitted by City departments for consideration of funding in 2019. Some large initiatives were not able to be funded, including switching Public safety personnel from KPERs pension funding to KP&F pension funding, several sewer utility plant capital maintenance items, and additional resources for Animal Control services.

6

However, the 2019 budget was able to accommodate $750,266 in budget enhancements, which are listed below:  Fuel Key Fobs and Tracking System $10,000  Enhancement of Public Safety Medical Supplies $1,000  Fire Engine 661 (Pumper) Replacement $370,000  Fire Station Improvements – Plymo Vent System Grant $30,000  Part time Police and Administration Department Employees (Two 0.5 FTEs) $34,500  Police Department School Resource Officer Enhanced Compensation $1,000  Police Department Facility Generator Grant $10,500  Enhancement of Accounting Professional Services $15,000  Enhancement of Legal Services Budget $5,000  Codification Update to City of the 2 nd Class $5,000  Mower Skidsteer (hydraulic) for park maintenance and ROW mowing $6,000  Public Works Swimming Pool Maintenance Budget Increase $10,000  Public Works Replacement of 2005 Utility Truck with F-150 Extended Cab $30,000  Enhancement of Resources for Water Purchase from BPU $11,500  Wastewater Treatment Plant Improvement - Bar Screen Replacement $130,000  Full Time Employees in All City Departments – Merit Increases $90,766 While this budget document serves as an excellent quantitative source for the City’s assets , programs and services, it is equally important to acknowledge the roles of the City Council’s leadership and policy vision, the tireless efforts of City employees to deliver services and manifest that vision, and the Community’s engagement with their local government. With multiple Sales Tax initiatives underway, it is vital that we work collectively to ensure the sustainability and growth of this essential source of funding. Efforts to preserve and bolster these activities can be seen through expanded roles in current partnerships, promote and foster an environment desirable to attracting new developments, and maintaining and enhancing a high quality of life. A balanced approach to new residential development and creating job opportunities is imperative to ensure successes. Many thanks to all those involved in supporting the efforts of the City, and I very much look forward to continuing towards the strategic vision. Respectfully submitted, Conclusion

George Brajkovic City Manager

7

C i t y o f Tonganox i e 2 0 1 9 Property Tax Do l l a r s a t a G l a n c e

Ad Valorem(Estimated)Tax Levy Rates

Mills

7.860 37.435 37.113 60.418 5.000 1.500 149.326

City Library (collected via City) County USD 464 Rec Commission (collected via USD 464) State Total Levy Rate

$ 1, 884,912

City Levy Produces

22 .6 %

City Levy Portion of Budget

$ 41,614,127

Total Valuation

Total Tax on $ 2 00,000home City Tax on $ 2 00,000home

3,434 . 50

$ $

861.00

City Tax per month on $ 2 00,000home $

71.75

8

City of Tonganoxie 2019 Adopted Budget Overview

2017

2018

2019

Actual

Adopted Adopted

Revenue Overview Property Taxes

1,876,556 $

1,971,110 $

2,126,562 $

Sales & Use Taxes

1,447,040 163,726 277,265 2,626,610 161,519 172,447 411,284 61,786 635,773

1,439,000 163,600 298,500 2,879,600 136,350 201,000 315,938 27,000 754,543

1,444,000 167,008 306,000 2,839,600 131,350 201,000 339,239 60,000 745,881

Fuel, Alcohol, & Transient Guest Taxes

Franchise Fees Service Charges

Fees, Licenses, Permits

Fines and Forfeits

Grants and Other Revenue

Interest Transfers

Contracted Services

6,490

6,500

6,500

Total Revenues

7,840,496 $

8,193,141 $

8,367,140 $

Expenditure Overview Operating Salaries & Benefits

2,536,750 $

2,844,190 $

2,946,076 $

Contractual Services

1,736,727 184,613 420,705 1,817,650 635,773 7,350,161 17,943

2,189,668 223,438 525,110 1,711,304 754,543 8,248,253 -

2,302,262 242,381 722,012 1,640,467 745,881 8,599,079 -

Supplies

Capital Outlay Grant Match Debt Service

Transfers

Total Expenditures

Net Revenues

$

490,335

$

(55,112)

$

(231,939)

8.7% 2019 Expenditures

2019 Revenues

8.9%

Property Taxes Sales & Use Taxes Fuel, Alcohol, & Transient Guest Taxes Franchise Fees Service Charges Fees, Licenses, Permits Fines and Forfeits Grants and Other Revenue Interest Transfers Contracted Services

Salaries & Benefits Contractual Services Supplies Capital Outlay

4.1% 0.7%

0.1%

2.4%

1.6%

25.4%

34.3%

19.1%

17.3%

0.0%

Grant Match Debt Service Transfers

33.9%

8.4%

26.8%

2.0% 3.7%

2.8%

10

City of Tonganoxie 2019 Adopted Budget Revenues by Category

2017

2018

2019

Actual

Adopted

Adopted

Revenues

Property Taxes Sales & Use Tax

1,876,556 $

$

1,971,110 1,439,000 152,100 3,573,710 2,750,000 129,500 2,879,600 298,500 14,200 118,000 11,500 100

$

2,126,562 1,444,000 158,630 3,737,570 2,710,000 129,500 2,839,600 306,000 14,200 113,000 8,378 100

1,447,040 155,977

Fuel Tax

Miscellaneous Tax

7,749

Subtotal Taxes

3,487,322 $

$

$

Utility Charges Pool Charges Other Charges

2,507,737 118,873

-

Subtotal Charges

2,626,610 $

$

$

Franchise Fees

277,265 10,610 146,279 438,784 172,447 72,049 160,105 119,334 59,796 61,786 635,773 4,630

Business Licenses and Permits Development Licenses and Permits Individual Licenses and Permits

4,150

4,150

Subtotal FLP

$

$

434,850 201,000 50,000 220,738 7,500 37,700 27,000 754,543

$

437,350 201,000 45,000 217,739 32,500 44,000 60,000 720,881

Fines and Forfeits

Grants

Reimbused Expenses

Sale of Assets

Miscellaneous Revenues

Interest Transfers

Contracted Services

6,490

6,500

6,500

Subtotal Other

1,287,780 $

$

1,304,981

$

1,327,620

Total Revenues

7,840,496 $

$

8,193,141

$

8,342,140

11

City of Tonganoxie 2019 Adopted Budget Expenditure Summary

2017

2018

2019

Actual

Adopted Adopted

Allocation by Category

Salaries and Benefits Contractual Services

$

2,536,750 1,736,727 184,613 420,705 1,817,650 635,773 7,350,161 17,943 1,247,261 1,002,124 1,326,802 82,827 148,694 343,584 1,817,650

2,844,190 $

2,946,076 $

2,189,668 223,438 525,110 1,711,304 754,543 8,248,253 1,155,323 2,056,708 738,630 144,277 393,500 1,711,304 -

2,302,262 242,381 722,012 1,640,467 745,881 8,599,079 1,123,186 2,132,752 807,219 144,703 417,755 1,640,467 -

Supplies

Capital Outlay Grant Match Debt Service

Transfers

Total

Allocation by Department and Service Administration

$

1,293,968 $

1,587,116 $

Police

Public Works

Fire

Water Park

Library

Debt Service

745,881

Transfers

635,773

754,543

Total

$

6,604,715

8,248,253 $

8,599,079 $

Allocation by Fund General Fund

$

2,719,264 1,160,745 790,322 345,626

2,867,784 $

2,966,531 $

Water Operations Sewer Operations

1,299,100 864,000 382,000

1,262,298 867,556 376,796

Sanitation Stormwater

- -

20,000 1,500 393,500 357,100 405,000 522,000 105,000 31,000 135,000 95,000 20,000 745,269 5,000

41,000 1,500 417,755 11,600 376,780 430,000 572,000 145,000 35,000 211,000 82,000

Transient Guest Tax Library Operations Special Parks Special Highway Infrastructure Sales Tax Fire Equipment Reserve Police Equipment Reserve Sewer Capital Reserve Water Capital Reserve Capital Projects

343,584 4,866 83,112 313,153 392,510 230,957 34,813 66,868 49,841

Capital Reserve

-

-

814,496

802,263

Debt Bond and Interest

Total

$

7,350,158

8,248,253 $

8,599,079 $

12

City of Tonganoxie 2019 Adopted Budget General Fund Expenditure Summary

2017

2018

2019

Actual

Adopted

Adopted

Allocation by Category

Salaries and Benefits Contractual Services

$

1,761,572 645,528 142,624

$

2,002,566 633,268 178,700

$

2,046,836 682,602 190,843

Supplies

74,636

53,250

46,250

Capital Outlay

Subtotal (Operating)

2,624,360

2,867,784

2,966,531

94,902

-

-

Debt Service

Total

2,719,262

2,867,784

2,966,531

Allocation by Department and Service Administration

$

297,539 95,933 22,030 57,539 72,987 967,310 642,419 319,906 148,694 94,902

$

322,562 117,396 19,600 72,506 32,000

$

392,749 130,266 21,900 83,368 32,000

Municipal Court Animal Services

Codes

Legislative

Police

1,124,323 708,630 326,490 144,277

1,088,186 737,219 336,140 144,703

Fire

Public Works Water Parks Debt Service

-

-

Total

$

2,719,259

$

2,867,784

$

2,966,531

2019 Expenditures Budget By Department - General Fund

Administration Municipal Court Animal Services Codes Legislative Police Fire

4.9%

4.4% 0.7%

13.2%

11.3%

2.8% 1.1%

24.9%

36.7%

Public Works Water Parks

13

14

Allocations by Fund

15

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

General Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

433,821

$

531,096

$

531,096

Revenues

Taxes

1,719,926 $

1,771,191 $

1,862,800 $

Charges for Service Franchise Fees Fines and Forfeits

118,874 277,266 171,887 152,271 91,908 61,786

129,600 298,500 200,400 110,200 81,350 27,000

129,600 306,000 200,400 110,500 81,350 60,000

Grants

Licenses and Permits

Other

Total Revenues

2,593,918 $

2,618,241 $

2,750,650 $

Transfers from Other Funds

$

222,620

$

249,543

$

215,881

Total Resources

3,250,359 $

3,398,880 $

3,497,627 $

Expenditures Operating

Salaries and Benefits Contractual Services

1,761,572 $

2,002,566 $

2,046,836 $

645,528 142,625 74,636

633,268 178,700 53,250

682,602 190,843 46,250

Supplies Equipment

Subtotal Operating

2,624,361 $

2,867,784 $

2,966,531 $

Pass-Through Debt Service

94,902

-

-

Capital Improvements

Total Expenditures

2,719,263 $

2,867,784 $

2,966,531 $

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

2,719,263 $

2,867,784 $

2,966,531 $

Ending Fund Balance

$

531,096

$

531,096

$

531,096

16

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Water Operations Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

362,025

$

373,363

$

373,363

Revenues

Taxes

$

5,669

$

7,000

$

7,000

Service Charges

1,160,105

1,273,000

1,231,000

Fees, Licenses, Permits

560

600

600

Other

5,750

18,500

24,500

Total Revenues

1,172,084 $

1,299,100 $

1,263,100 $

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

1,534,109 $

1,672,463 $

1,636,463 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

411,034 325,404 13,517

$

398,947 382,200 19,538 67,000 867,685

$

433,696 384,975 19,578 22,000 860,249

Supplies Equipment

6,989

Subtotal Operating

$

756,944

$

$

Pass-Through Debt Service

153,722

151,335

152,049

Capital Improvements

Total Expenditures

$

910,666

1,019,020 $

1,012,298 $

Transfers to Other Funds

$

250,080

$

280,080

$

250,000

Total Obligations

1,160,746 $

1,299,100 $

1,262,298 $

Ending Fund Balance

$

373,363

$

373,363

$

374,165

17

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Sewer Operations Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

273,232

$

301,505

$

301,505

Revenues

Taxes

$

-

$

-

$

-

Service Charges

818,596

864,000

865,000

Fees, Licenses, Permits

- -

- -

- -

Other

Total Revenues

$

818,596

$

864,000

$

865,000

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

1,091,828 $

1,165,505 $

1,166,505 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

288,942 115,944 20,264

$

320,112 120,600 24,800 41,000 506,512

$

357,458 126,875 24,960

Supplies Equipment

65

3,000

Subtotal Operating

$

425,215

$

$

512,293

Pass-Through Debt Service

292,568

288,025

289,382

Capital Improvements

Total Expenditures

$

717,783

$

794,537

$

801,675

Transfers to Other Funds

$

72,540

$

69,463

$

65,881

Total Obligations

790,323 $

864,000 $

867,556 $

Ending Fund Balance

$

301,505

$

301,505

$

298,949

18

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Sanitation Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

120,860

$

122,124

$

122,124

Revenues

Taxes

$

-

$

-

$

-

Service Charges

346,890

382,000

382,000

Fees, Licenses, Permits

- -

- -

- -

Other

Total Revenues

$

346,890

$

382,000

$

382,000

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

467,750 $

504,124 $

504,124 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

37,881 304,545

$

72,465 307,000

$

60,986 313,275

Supplies Equipment

-

-

-

3,200

2,535

2,535

Subtotal Operating

$

345,626

$

382,000

$

376,796

Pass-Through Debt Service

- - -

- - -

- - -

Capital Improvements

Total Expenditures

$

345,626

$

382,000

$

376,796

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

345,626 $

382,000 $

376,796 $

Ending Fund Balance

$

122,124

$

122,124

$

127,328

19

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Stormwater Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

-

$

-

$

20,000

Revenues

Taxes

$

- - - - -

$

-

$

-

Service Charges

40,000

41,000

Fees, Licenses, Permits

- -

- -

Other

Total Revenues

$

$

40,000

$

41,000

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

$

-

$

40,000

$

61,000

Expenditures Operating

Salaries and Benefits Contractual Services

$

- - - - - - - - -

$

-

$

-

20,000

41,000

Supplies Equipment

- -

- -

Subtotal Operating

$

$

20,000

$

41,000

Pass-Through Debt Service

- - -

- - -

Capital Improvements

Total Expenditures

$

$

20,000

$

41,000

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

$

-

$

20,000

$

41,000

Ending Fund Balance

$

-

$

20,000

$

20,000

20

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Transient Guest Tax Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

1,528

$

2,243

$

2,243

Revenues

Taxes

$

715

$

1,500

$

1,500

Service Charges

- - -

- - -

- - -

Fees, Licenses, Permits

Other

Total Revenues

$

715

$

1,500

$

1,500

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

$

2,243

$

3,743

$

3,743

Expenditures Operating

Salaries and Benefits Contractual Services

$

- - - - -

$

-

$

-

1,500

1,500

Supplies Equipment

- -

- -

Subtotal Operating

$

$

1,500

$

1,500

Pass-Through Debt Service Capital Improvements

Total Expenditures

$

-

$

1,500

$

1,500

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

$

-

$

1,500

$

1,500

Ending Fund Balance

$

2,243

$

2,243

$

2,243

21

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Library Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

11,403

$

14,409

$

14,409

Revenues

Taxes

$

312,390

$

341,900

$

369,155

Service Charges

- -

- -

- -

Fees, Licenses, Permits

Other

34,201 346,591

51,600 393,500

48,600 417,755

Total Revenues

$

$

$

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

357,994 $

407,909 $

432,164 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

37,321 306,264

$

50,100 343,400

$

47,100 370,655

Supplies Equipment

- -

- -

- -

Subtotal Operating

$

343,585

$

393,500

$

417,755

Pass-Through Debt Service

- - -

- - -

- - -

Capital Improvements

Total Expenditures

$

343,585

$

393,500

$

417,755

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

343,585 $

393,500 $

417,755 $

Ending Fund Balance

$

14,409

$

14,409

$

14,409

22

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Special Parks Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

15,042

$

13,692

$

13,692

Revenues

Taxes

$

3,517

$

5,000

$

3,439

Service Charges

- - -

- - -

- - -

Fees, Licenses, Permits

Other

Total Revenues

$

3,517

$

5,000

$

3,439

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

$

18,559

$

18,692

$

17,131

Expenditures Operating

Salaries and Benefits Contractual Services

$

-

$

-

$

-

3,006 1,861

4,600

4,600 7,000

Supplies Equipment

400

-

-

-

Subtotal Operating

$

4,867

$

5,000

$

11,600

Pass-Through Debt Service

- - -

- - -

- - -

Capital Improvements

Total Expenditures

$

4,867

$

5,000

$

11,600

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

$

4,867

$

5,000

$

11,600

Ending Fund Balance

$

13,692

$

13,692

$

5,531

23

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Special Highway Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

148,974

$

291,450

$

291,450

Revenues

Taxes

$

155,977

$

152,100

$

158,630

Service Charges

-

-

-

Fees, Licenses, Permits

69,612

55,000

50,000

Other

-

-

-

Total Revenues

$

225,589

$

207,100

$

208,630

Transfers from Other Funds

$

-

$

150,000

$

168,150

Total Resources

374,563 $

648,550 $

668,230 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

-

$

-

$

-

36,037

357,100

376,780

Supplies Equipment

- -

- -

- -

Subtotal Operating

$

36,037

$

357,100

$

376,780

Pass-Through Debt Service

-

- - -

- - -

47,076

Capital Improvements

-

Total Expenditures

$

83,113

$

357,100

$

376,780

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

$

83,113

357,100 $

376,780 $

Ending Fund Balance

$

291,450

$

291,450

$

291,450

24

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Infrastructure Sales Tax Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

6,820

$

110,804

$

110,804

Revenues

Taxes

$

417,137

$

405,000

$

405,000

Service Charges

- - -

- - -

- - -

Fees, Licenses, Permits

Other

Total Revenues

$

417,137

$

405,000

$

405,000

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

423,957 $

515,804 $

515,804 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

- - - - - - - - -

$

- - - - - - - - -

$

- - - - - - - - -

Supplies Equipment

Subtotal Operating

Pass-Through Debt Service

Capital Improvements

Total Expenditures

$

$

$

Transfers to Other Funds

$

313,153

$

405,000

$

430,000

Total Obligations

313,153 $

405,000 $

430,000 $

Ending Fund Balance

$

110,804

$

110,804

$

85,804

25

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Capital Projects Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

177,234

$

353,748

$

453,748

Revenues

Taxes

$

469,023

$

467,000

$

472,000

Service Charges

- - -

- - -

- - -

Fees, Licenses, Permits

Other

Total Revenues

$

469,023

$

467,000

$

472,000

Transfers from Other Funds

$

100,000

$

155,000

$

100,000

Total Resources

746,257 $

975,748 $

1,025,748 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

- - -

$

-

$ $

-

70,325

250,227

Supplies Equipment

- -

- -

16,421 16,421 6,308 369,780

Subtotal Operating

$

$

70,325

$

250,227

Pass-Through Debt Service

-

-

451,675

321,773

Capital Improvements

-

-

-

Total Expenditures

$

392,509

$

522,000

$

572,000

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

392,509 $

522,000 $

572,000 $

Ending Fund Balance

$

353,748

$

453,748

$

453,748

26

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Fire Capital Reserve Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

96,450

$

115,847

$

115,847

Revenues

Sale of Assets

$

100,000 80,047 70,307

$

5,000 85,000 15,000

$

30,000 85,000 30,000

Special Assesments

Grants

Fees, Licenses, Permits

- -

- -

- -

Other

Total Revenues

$

250,354

$

105,000

$

145,000

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

346,804 $

220,847 $

260,847 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

- - -

$

- - -

$

- - -

Supplies Equipment

167,909 167,909 17,943 45,105

30,000 30,000

70,000 70,000

Subtotal Operating

$

$

$

Pass-Through Debt Service

-

-

75,000

75,000

Capital Improvements

-

-

-

Total Expenditures

$

230,957

$

105,000

$

145,000

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

230,957 $

105,000 $

145,000 $

Ending Fund Balance

$

115,847

$

115,847

$

115,847

27

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Police Capital Reserve Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

15,610

$

35,756

$

24,756

Revenues

Grants

$

942

$

10,000 1,500 2,000 6,500 20,000

$

10,000 1,500 2,000 6,500 20,000

Fines and Forfeits Sale of Assets Other Revenues

3,995 19,097 30,926 54,960

Total Revenues

$

$

$

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

$

70,570

$

55,756

$

44,756

Expenditures Operating

Salaries and Benefits Contractual Services

$

- -

$

- - -

$

- - -

Supplies Equipment

6,347 28,467 34,814

31,000 31,000

35,000 35,000

Subtotal Operating

$

$

$

Pass-Through Debt Service

- -

- -

- -

Capital Improvements

Total Expenditures

$

34,814

$

31,000

$

35,000

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

$

34,814

$

31,000

$

35,000

Ending Fund Balance

$

35,756

$

24,756

$

9,756

28

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Sewer Capital Reserve Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

308,032

$

300,263

$

225,263

Revenues

Taxes

$

-

$

-

$

-

Service Charges

59,100

60,000

60,000

Fees, Licenses, Permits

- -

- -

- -

Other

Total Revenues

$

59,100

$

60,000

$

60,000

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

367,132 $

360,263 $

285,263 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

- - -

$

- - -

$

- - -

Supplies Equipment

66,869 66,869

135,000 135,000

211,000 211,000

Subtotal Operating

$

$

$

Pass-Through Debt Service

- - -

- - -

- - -

Capital Improvements

Total Expenditures

$

66,869

$

135,000

$

211,000

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

$

66,869

135,000 $

211,000 $

Ending Fund Balance

$

300,263

$

225,263

$

74,263

29

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Water Capital Reserve Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

273,325

$

266,769

$

217,769

Revenues

Taxes

$

-

$

-

$

-

Service Charges

43,000

46,000

46,000

Fees, Licenses, Permits

-

- -

- -

Other

286

Total Revenues

$

43,286

$

46,000

$

46,000

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

316,611 $

312,769 $

263,769 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

- - -

$

- - -

$

- - -

Supplies Equipment

49,842 49,842

95,000 95,000

82,000 82,000

Subtotal Operating

$

$

$

Pass-Through Debt Service

- - -

- - -

- - -

Capital Improvements

Total Expenditures

$

49,842

$

95,000

$

82,000

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

$

49,842

$

95,000

$

82,000

Ending Fund Balance

$

266,769

$

217,769

$

181,769

30

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Capital Reserve Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

915

$

915

$

915

Revenues

Taxes

$

- - - - -

$

- - -

$

- - - - -

Service Charges

Fees, Licenses, Permits

Other

20,000 20,000

Total Revenues

$

$

$

Transfers from Other Funds

$

-

$

-

$

-

Total Resources

$

915

$

20,915

$

915

Expenditures Operating

Salaries and Benefits Contractual Services

$

- - - - - - - - -

$

-

$

- - - - - - - - -

20,000

Supplies Equipment

- -

Subtotal Operating

$

$

20,000

$

Pass-Through Debt Service

- - -

Capital Improvements

Total Expenditures

$

$

20,000

$

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

$

-

$

20,000

$

-

Ending Fund Balance

$

915

$

915

$

915

31

City of Tonganoxie 2019 Adopted Budget

2017

2018

2019

Debt, Bond, and Interest Fund

Actual

Adopted Adopted

Beginning Fund Balance

$

249,921

$

151,546

$

111,434

Revenues

Taxes

$

402,968

$

423,019

$

458,046

Service Charges

- - -

- -

- -

Fees, Licenses, Permits

Other

82,138 505,157

82,139 540,185

Total Revenues

$

402,968

$

$

Transfers from Other Funds

$

313,153

$

200,000

$

261,850

Total Resources

966,042 $

856,703 $

913,469 $

Expenditures Operating

Salaries and Benefits Contractual Services

$

- - - - - -

$

- - - - - -

$

- - - - - -

Supplies Equipment

Subtotal Operating

$

$

$

Pass-Through Debt Service

814,496

745,269

802,263

Capital Improvements

-

-

-

Total Expenditures

$

814,496

$

745,269

$

802,263

Transfers to Other Funds

$

-

$

-

$

-

Total Obligations

814,496 $

745,269 $

802,263 $

Ending Fund Balance

$

151,546

$

111,434

$

111,206

Debt 100%

32

B UDGE T A L LOCAT I ONS

By Department and Service

33

City of Tonganoxie 2019 Adopted Budget Administration

The Administration Department provides executive leadership and administrative support for all departments and services for the implementation of the policies of the Mayor and City Council.

- Finance

- Human Resources - Municipal Court

- Community Development

- City Planning

- Codes Inspection - Legal Research - Trash Disposal

- City Engineering - Animal Control

- Utility Billing

- Customer Service

2017

2018

2019

Actual

Adopted Adopted

Expenditures by Category Personal Services

$

476,978 704,353 15,424 50,506

$

546,912 654,758 17,188 75,110

$

597,206 717,417 17,481 255,012

Contractual Services

Supplies Equipment

Total

1,247,261 $

1,293,968 $ 1,364,293

1,587,116 $ 1,837,343

Expenditures by Fund General Fund

$

546,030 22,730 213,488 119,387 345,626

$

564,064 70,325 160,049 120,030 378,000

$

660,283 250,227 160,286 142,024 372,796

Capital Projects Water Operations Sewer Operations

Sanitation

1,500

1,500

Transient Guest Tax

-

Total

1,247,261 $

1,293,968 $

1,587,116 $

Personnel Positions City Manager

1.0 1.0 2.0 0.0 1.0 1.0 6.0

1.0 1.0 2.0 0.0 1.0 1.0 6.0

1.0 1.0 2.0 0.5 1.0 1.0 6.5

Assistant City Manager Administrative Assistant

Part-Time Administrative Assistant

City Clerk

Codes Inspector (FTE)

Total

Budget Considerations Budget enhancements include an increase for employee merit increases and an anticipated increase in health insurance premiums. The 2019 budget did not include an adjustment to the structure of the compensation plan. Other changes to the department's 2019 budget include $19,250 for an additional 0.5 FTE administrative assistant position at City Hall, $15,000 in funding for accounting professional services, and $5,000 in additional funding for legal services of the City Attorney in order to meet expected costs for this contract service. Finally, $5,000 is allocated for updating the City Code to reflect the City's status as a City of the 2nd class. The Administration Department's budget includes many of the professional services that the City contracts out each year, including legal services, city prosecutor, auditing services, payroll services, planning, animal control, information technology, engineering, and probation services.

34

City of Tonganoxie 2019 Adopted Budget Fire Department The Fire Department provides emergency medical and fire suppression services to Tonganoxie residents and their neighbors. All personnel are certified EMT's and apparatus operators.

- Fire Suppression - Emergency Medical

- Inspections - Investigations

2017

2018

2019

Actual

Adopted Adopted

Expenditures by Category Personal Services

$

540,717 71,249 17,052 181,310 17,943 828,271 642,419 185,852 828,271

$

590,480 84,200 24,450 39,500

$

611,499 84,200 26,020 85,500

Contractual Services

Supplies Equipment Grant Match

-

-

Total

$

$

738,630

$

807,219

Expenditures by Fund General Fund

$

$

708,630 30,000 738,630

$

737,219 70,000 807,219

Fire Capital Reserve

Total

Personnel Positions Fire Chief

1.0 1.0 2.0 3.0 7.0

1.0 1.0 2.0 3.0 7.0

1.0 1.0 2.0 3.0 7.0

Deputy Fire Chief

Fire Captain Firefighters

Total

Budget Considerations

Budget enhancements include an increase for employee merit increases and an anticipated increase in health insurance premiums. The 2019 budget did not include an adjustment to the structure of the compensation plan. Other changes to the department's 2019 General Fund budget include an enhancement to the medical supplies resources in the amount of $1,000. The department will also benefit from the installation of fuel fobs and a fuel usage system aimed at helping keep the City's fuel usage efficient and accountable. The 2019 budget also includes a $75,000 annual debt service payment to pay for a new fire engine pumper, which has an estimated total cost of $370,000 after the trade in of the existing pumper. The debt service payment will be made out of the Fire Equipment Fund for a period of 10 years, but the budgeted allocation is shown on the Debt Service page and not in the Fire Department's operating budget. The 2019 budget also includes the continued allocation of $10,000 per year to replace Personal Protective Equipment (PPE), to be paid for out of the Equipment fund. The equipment fund also plans for award of a grant to install a Plymo Vent System in the Fire Station to help remove potentially harmful exhaust fumes from the working and living quarters of the City's firefighters.

35

2019 Adopted Budget City of Tonganoxie

The Police Department employs a fully trained and accredited law enforcement team for the safety of the citizens of Tonganoxie. Police Department

- Patrol Division

- Investigations Division

2017

2018

2019

Actual

Adopted Adopted

Expenditures by Category Personal Services

812,155 $

$

949,823 83,400 55,600 66,500

$

947,206 82,900 55,580 37,500

Contractual Services

82,208 45,039 62,723

Supplies Equipment

1,123,186 $

Total

1,002,125 $

1,155,323 $

Expenditures by Fund General Fund

967,311 $

1,124,323 $

1,088,186 $

35,000

31,000

34,814

Police Capital Reserve

Total

1,002,125 $

1,155,323 $

1,123,186 $

Personnel Positions Police Chief

1.0 1.0 3.0 8.0 0.0 1.0 0.0 0.0

1.0 2.0 2.0 7.0 0.0 1.0 0.0 0.0

1.0 1.0 3.0 7.0 0.0 1.0 0.5 0.0

Lieutenant Sergeant

Police Officer Investigator Records Clerk

Administrative Assistant (Part-Time)

Police Trainee

Total

14.0

13.0

13.5

Budget Considerations

Budget enhancements include an increase for employee merit increases and an anticipated increase in health insurance premiums. The 2019 budget did not include an adjustment to the structure of the compensation plan. Other changes to the department's 2019 General Fund budget include an additional 0.5 FTE Administrative Assistant position aimed at meeting increasing demands in the Police Station office and evidence processing, as well as an enhancement to the compensation of the school resource officer in the amount of $1,000. New leadership in the department was also requested by the City Council to review the current organizational structure and identify initiatives or staffing adjustments to bring forward to the City Council for consideration in 2019. The department will also benefit from the installation of fuel fobs and a fuel usage system aimed at helping keep the City's fuel usage efficient and accountable. The 2019 budget also includes a $10,500 allocation for the potential award of a grant to install an emergency generator for the Police Station facility. This transaction will be made out of the Police Equipment Fund if the grant is received. Regarding future considerations, KP&F retirement remains a top priority for the department in future budget years. Due to the rising costs of KP&F, the additional and growing cost of $143,000 per year could not be allocated in the 2019 General Fund budget without raising property taxes or eliminating existing positions or programs.

36

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