Thames Valley Police - Capital Project Manager

Thames Valley Police Capital Projects Manager Candidate Information Pack

Contents Page 3. Introduction 4. About Us 6. The Portfolio 7. Management of the Estate 8. Current Estate Priority Work-Streams 9. Capital & Major Projects Team 11. Job Description 16. Working for Us 16. Valuing Difference 17. Key Dates and Application Process

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Introduction Thames Valley Police (TVP) is the largest non-metropolitan force in England and Wales and has a substantial portfolio spread across the three counties of Buckinghamshire, Berkshire and Oxfordshire. The Force polices a wide variety of locations, including major towns and cities, such as Oxford, Reading and Milton Keynes, as well as extensive rural communities and a number of thriving market towns. The Force has a significant and diverse property portfolio which extends to approx.150,000 sqm across 119 sites with nearly 200 individual buildings. The estate is varied including police stations, residential accommodation, training facilities, industrial assets, and various specialist facilities. Thames Valley Police are seeking to appoint a Capital Project Manager, who will play a key role in the development and delivery of a wide range of construction projects from brief development, through design, procurement, into construction and practical completion. Projects will typically be in the range of £100k - £5m. Reporting to the Head of Capital Projects you will be responsible for the day- to-day project management of various capital and minor works projects ensuring the deliverables are achieved to the agreed time, cost and quality standards. This is an exciting opportunity for an individual to develop their career in a client-side, project management role, responsible for a diverse range of projects across an impressive estate portfolio.

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Thames Valley Police

Thames Valley Police is one of the 43 police forces in England and Wales and is the largest non-metropolitan force. It covers over 2,200 square miles and three counties: Buckinghamshire, Berkshire and Oxfordshire. Thames Valley serves a diverse population of over 2.34m people which has grown by 10% over the past decade. The force operates across 12 local policing areas and is responsible for policing 196 miles of motorways.

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The force is committed to preventing and thoroughly investigating crime, supporting victims and bringing offenders to justice. This commitment can’t be achieved by any one person alone; it relies upon a team of over 8,000 staff, officers and volunteers, working alongside partner agencies and the public. Working together, the force aims to build stronger, more resilient communities, providing a modern police force which meets the needs of the public we serve. 5

The Portfolio

The Thames Valley built estate extends to approx.150,000 sqm across 119 sites with nearly 200 individual buildings. The range of building types and ages within the portfolio is varied although the bulk of the current estate was constructed between the early1960s and the mid1990s. The estate incorporates traditional office space, storage/warehouse accommodation, training (classroom) facilities, residential accommodation, data centres, laboratory space, and specialist operational policing facilities such as secure custody centres and firearms training ranges. The majority of the estate, by floor area, is owned by TVP. The portfolio is changing, with an expanded disposal programme continuing with some more modern replacement facilities in hand and planned, and some significant building maintenance projects underway and planned.

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Management of the Estate

Thames Valley Police has an in-house property function that is responsible for all aspects of the management of the estate including maintenance, asset management, project development and delivery, and facilities services (hard and soft fm). The staff within the Property Services Department (PSD) include experienced professionals from a number of key disciplines such as Building Surveying, Construction Project Management, Facilities Management, Building Services Engineering, Town Planning, Quantity Surveying and General Practice Surveying.

The PSD structure comprises the following: • Estate Strategy & Asset Management • Capital & Major Projects • Maintenance • Facilities & Environment • Housing

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Current Estate Priority Work-Streams The force’s Asset Management Plan will be refreshed in early 2022 and provides the strategic framework for determining departmental priorities and resource effort. The department is currently engaged in some significant projects, programmes and initiatives which collectively represent both challenges and opportunities. The business critical drivers for PSD are the continuing need to work progressively towards a leaner and more cost efficient estate, maintaining estate operability, whilst at the same time actively supporting and enabling the force to achieve its objectives for organisational change and enhanced operational performance [against the background of a very challenging national financial climate]. A PSD senior presence on business programme and project boards is standard practice, ensuring early engagement and identification of estate requirements. The department’s priority work-streams that are currently the focus of activity and resourcing are as follows: • Delivery of an ambitious estate rationalisation programme to achieve further financial (revenue) savings and where possible generate capital receipts • Replacement and downsizing of some large ‘legacy’ operational sites at key locations • Custody Estate Review programme to deliver new custody ‘hubs’ (x2/3) and refurbish existing retained custody suites • Implementing our new Sustainability Strategy incorporating carbon reduction targets and delivery plan/programme • Roll-out of estate enabling initiatives/projects in support of the force’s ‘Working Smart’ (new ways of working post COVID) programme • Development of a prioritised 10 year Strategic Estate Requirements Plan + resourcing implications • Undertake & complete an updated programme of building condition surveys to inform the force’s Forward Maintenance Register in order to identify future planned maintenance priorities and funding implications

Capital & Major Projects Team The Capital Projects team contains professionally qualified project managers from disciplines including Building Surveying, Quantity Surveying, Structural Engineering, Architecture and CAD Design; the team also has a small group of project support staff who work directly with the project managers and provide the main channel for liaison with internal client sponsors. The team are involved with the development and delivery of a wide range of project types, sizes and budget costs including internal refurbishments, building infrastructure upgrades, complex accommodation moves/ adaptations/fit-outs and new builds. A common feature of many projects is that they are carried out within buildings parts of which will of necessity remain in use/occupation. Individual project values can typically range from £150,000 through to £6m, with some new builds in the £10-15m range. The team are responsible for the full project development cycle from the initial client liaison and briefing required to prepare business cases, through the tendering process and construction phase to final completion and occupation. Smaller projects may be developed largely in-house, whilst larger projects will be managed through the appointment of external consultants or consultant teams as appropriate for the size, cost and technical complexity of each individual project. The current project workload of the team includes the following examples: • Reading - major refurbishment and fit-out of an office building on the outskirts of Reading to replace an existing 1960’s police station • Forensics Department – feasibility study for a new-build development to accommodate a major operational support function in Oxfordshire 9

• Custody – rationalisation and reconfiguration of the force’s custody estate onto 5 sites two of which are likely to be new-build custody hubs • West Berkshire – refurbishment of three adjacent business park buildings to accommodate a collaborative operational team • Kidlington, Oxon – phased refurbishment of a large 1990s office building on one of TVP’s two HQ sites • CCTV – upgrade of the analogue CCTV infrastructure to digital equipment throughout the force’s custody suites • Working Smart rollout – development of three ‘pilots’ within existing buildings to trial the accommodation best suited to the strategy for enabling flexible/hybrid working styles • M4 Junction 11 – upgrade of an existing roads policing patrol base to improve internal facilities and provide additional equipment storage • Windsor – replacement of a large 1970s police station involving the relocation of several operational teams to alternative smaller premises • Downsizing and replacement of several local sector and neighbourhood policing bases across the TVP area, typically in partnership with other ‘blue light’ organisations

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JOB DESCRIPTION

Job Title: Capital Project Manager Job Family: Business Support Reports To: Capital Schemes Manager Staff Responsibilities (direct line management of) : Nil

Location: HQ North, Fountain Court Profile Title: Senior Manager Band level: 5K

OVERALL PURPOSE OF THE ROLE The overall purpose of the role is to: as a senior Project manager be responsible for the development and delivery of capital & large revenue projects from establishing the initial brief with the ‘internal’ client through the construction phase to practical completion, and final account stage.

KEY ACCOUNTABILITY AREAS

1. Perform the role of the client side Project Manager with responsibility to undertake surveys of buildings, in order to identify the scope of proposed works and agree client requirements; to prepare designs and specifications to facilitate tendering of building contracts, to appoint contractors, oversee their work and manage projects to agreed timescales and approved budgets. 2. Carry out sufficient work to establish the key elements of a project to allow the identification of preliminary cost estimates for forward budget planning purposes.

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3. Research, identify and agree the requirements of internal clients and liaise with other specialists such as ICT, CPDA and Force Security in relation to specific proposed building projects. Individual projects or cumulative programme costs typically in a range £100k - £3m. 4. Prepare briefing information to facilitate tendering and commissioning of external consultants; to supervise consultants in producing detailed project proposals; to subsequently oversee the consultants in managing project procurement and delivery to practical completion. 5. Take a lead role within the force on either Disability Accessibility or the Construction Design and Management Regulations, through the development of policies, standards and procedures to be implemented by members of the department within the force’s estate. 6. Report on project costs at pre-tender and tender stages; to monitor and report on project programmes and cost profiles during the construction phase ensuring all cost variations are fully reconciled and approval is obtained in accordance with financial rules and force/ department procedures. 7. Prepare and submit monthly project review reports for internal capital team meetings, and for progress monitoring meetings with the Capital Schemes Manager. To plan and prioritise workload effectively to ensure that critical project milestones are achieved and report where there is variance.

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8. Ensure building projects comply with all requirements in connection with planning permission, Building Regulations, CDM Regulations and all relevant health and safety considerations. 9. Consult, advise and liaise effectively with colleagues in the Maintenance Team, so that they are appropriately informed as necessary, and to ensure that record drawings, Health and Safety files and operation and maintenance manuals are available at the completion of every project. 10. Participate in formal post project reviews, in order to establish the extent to which schemes have met their stated objectives, have been delivered in accordance with the agreed brief, have addressed internal stakeholders realistic expectations, and that future ‘lessons learnt’ have been identified.

FURTHER COMMENTS:

The post holder will be expected to Project Manage the larger Revenue funded projects and a wide range of medium to large sized Capital funded construction projects. As such they will be expected to manage all the key issues that are found within any major construction project, these include: management of risk, design development and change, conflicting client priorities, cost control, contractual issues. The post holder will be dealing with a significant number of projects of varying sizes and complexity at any one time and will therefore have to multi-task effectively and deal with a number of differing problems/issues at one point in time. The scale of the larger projects could put the organisation at risk if issues are not dealt with correctly.

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The impact of the projects undertaken by the post holder will have a substantial operational impact across LPA’s and other departments and will therefore have performance implications. Due to this there will often be a wide stakeholder group that may cut across LPA/OCU boundaries who will in many cases have conflicting priorities for the project. The post holder will be responsible for the delivery of a substantial programme of work comprising a number of revenue funded projects with a usually 2-4 larger (normally capital funded) projects at any one time. The programmes of work that the post holder will be managing have substantial budget allocations. Included within this budget allocation will be significant contingency amounts that the post holder will have the authority to allocate without further authorization. The use of other resources such as the employment of consultants will be within the remit of the post holder to procure and use as the CPM deems appropriate. The Capital Project Manager will be the force lead specialist on certain key statutory compliance H&S issues such as the Equality Act or implementation of the Construction (Design and Management) Regulations. The post holder will also lead on technical issues such as development of the Standard Specification or the maintenance of CAD standards.

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CHARACTERISTICS OF THE ROLE

THE KNOWLEDGE OR SKILLS REQUIRED IN THE ROLE ARE AS FOLLOWS (ESSENTIAL OR DESIRABLE): E/D

E/D

Professional Qualification: Educated to degree level with membership of one of the following professional bodies or membership of a professional body of comparable standing: Royal Institution of Chartered Surveyors (MRICS), Chartered Institute of Building (MCIOB), Royal Institute of British Architects (RIBA), Chartered Institute of Building Services Engineers (CIBSE). E

Able to demonstrate extensive post qualification experience of construction technology, design & project management of a diverse range of construction projects, including new buildings, refurbishments, and complex projects incorporating building services modifications and installations.

E

Experience of delivering complex projects within occupied buildings and maintaining functionality by managing and minimising disruption to users. E Experience of managing complex technical liaison between client, consultant and contractors. E Sound understanding of the Equality Act and of incorporating accessibility compliance works within building projects and/or Construction Design & Management Regulations. E Substantial experience of financial and budget management. E

Experience and proficiency in the use of IT systems, including Microsoft Outlook, Word, Excel, Project and specialist commercial surveying proprietary applications.

E

Experience and proficiency in the use of AutoCad products including Revit, and the implementation of BIM. D Experience of working in both the public and private sector. D

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Working For Us

• Salary: circa £55,000 • Local Government Pension Scheme • Annual Leave: 30 Days • Flexible working • Discounted gym membership • Cycle to work scheme

Valuing Difference

TVP recognises, values and celebrates difference. Every individual at TVP matters. Everyone has an important role to play and makes a difference. Collectively we work together to achieve our commitment of making all communities within the Thames Valley safer and more secure. Different people bring different perspectives which help us develop better understanding and learning, leading to new ideas and solutions to the challenging social issues that we face on a daily basis. We aspire and are working hard towards having a police force that truly reflects the communities we serve. Our region is increasingly diverse and it is important our workforce reflects this, ensuring our officers, staff and volunteers are approachable and relatable to our communities.

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Key Dates and Application Process

To arrange a confidential conversation to discuss the opportunity in more depth, please contact our retained advisor: Nick Coppard (nicholas.coppard@mrgpeople.co.uk) of The Management Recruitment Group on 020 3962 9900. Applications should consist of a comprehensive CV and a covering letter (of not more than 2 pages).

Applications should be sent to nicholas.coppard@mrgpeople.co.uk

Closing date for applications is 23rd January 2022.

First stage interviews with MRG are scheduled for w/c 24th January 2022. Interviews with TVP are scheduled for the week commencing 14th February 2022. All third party applications will be forwarded to The Management Recruitment Group.

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