National forums sponsorship pack

The CIPP National Forums attract individuals from across a range of jobs levels and organisations in payroll, pensions and reward. They provide an excellent opportunity to be seen by key decision makers in the industry.

Advertising and sponsorship opportunities NATIONAL FORUMS 2020

WHY GET INVOLVED?

These half day forums are an excellent opportunity for our qualified members to hear from the CIPP policy team, as well as other key speakers, on developments in payroll, pensions and reward legislation.

1. 2. 3. 4. 5. 6.

Position your brand alongside the only Chartered Institute for payroll

Dates and locations

5 May

11 June 16 June 18 June 24 June 26 June

Newcastle

Manchester Edinburgh

Lead generation opportunity

13 May 19 May 20 May 9 June

London Bristol Cardiff London

Belfast

Birmingham

Opportunity to speak at your chosen forum or the webinar and position your company as a thought leader

Webinar

National Forums attract a variety of different people in payroll, including payroll managers, directors, specialists, business managers and innovation directors from a wide range of companies such as:

Increased brand exposure as well as digital

l Aston Villa Football Club l Boots UK Ltd l Boundless CSMA l Buckinghamshire Healthcare l Cancer Research UK l Canford Heathcare l Hampshire County Council l Liverpool Victoria l Marks & Spencer PLC l McCain Foods

l National Express West Midlands l RL Payroll l Rolls-Royce PLC l Sainsbury’s Supermarkets Ltd l Signify Ltd l Toshiba TEC UK Imaging Systems Ltd l TSB Bank Pl l Victoria’s Secret UK

Network with industry professionals and decision makers

Gain competitive advantage by having the opportunity to reach over 4,000 CIPP qualified members

SPONSORSHIP OPPORTUNITIES Please note that everything included in our packages is dependent on booking date and deadlines, so the earlier you book the more you will benefit.

SPONSORSHIP OF THE NATIONAL FORUMWEBINAR RATE UPON APPLICATION.

SPONSORSHIP OF EACH FORUM RATE UPON APPLICATION. SPONSORSHIP OF MULTIPLE FORUMS WILL BE CONSIDERED ● 35 minute thought leadership speaker session at your chosen forum. Topic to be chosen in conjunction with the CIPP ● Lead generation email to be sent to all delegates of your chosen forum ● Attendance at the forum for two representatives, plus your speaker ● Stand space in the forum exhibition area, stand size to be confirmed. You and the CIPP will be the sole exhibitors at your chosen forum ● Delegate list for your chosen forum to include names and employer details. Contact details will not be provided for reasons of data protection but you will have an opportunity to collect details on the day ● Logo on all promotion for the chosen national forum ● Acknowledged as sponsors within the joining details issued to delegates

● 35 minute thought leadership speaker session. Topic to be chosen in conjunction with the CIPP ● Delegate list for the webinar to include names and employer details. Contact details will not be provided for reasons of data protection ● Access to the webcast will be provided ● Logo on all promotion for the webinar ● Acknowledged as sponsor within the joining details issued to delegates ● Link from the CIPP events page on the website once live ● Opportunity to send one pre and one post webinar lead generation email to the webinar delegates ● Acknowledged as sponsor with the follow up emails sent to delegates after the event ● Acknowledged as sponsor in the follow up article in the September issue of the membership magazine ● Opportunity to provide a quote to be used in the September magazine article

● Link from the CIPP events page on the website once live ● Insert in the marketing packs/delegate bags for the forum

● Opportunity to provide delegate bags/gifts if you choose to supply these for the forum ● Acknowledged as sponsor with the follow up emails sent to delegates after the event ● Acknowledged as sponsor in the follow up article in the September issue of the membership magazine ● Opportunity to provide a quote to be used in the September magazine article

ORDER FORM

Order acknowledgement

The total fees shall not exceed the Total Amount in Aggregate set out above without the prior written approval of Client.

IPP Education Ltd a subsidiary of the Chartered Institute of Payroll Professionals Goldfinger House 245 Cranmore Boulevard

This agreement is between the signing organisation and the Chartered Institute of Payroll Professionals (a company incorporated by Royal Charter) and IPP Education Ltd (a subsidiary of the Chartered Institute of Payroll Professionals). Registered No. 3612942 (England). VAT No. 864462406 Registered Address: Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, B90 4ZL (referred to as the CIPP). By signing the order acknowledgement form, you are agreeing to the CIPP’s terms and conditions of sale. Details of the sponsorship package are only available if deadlines are met by the sponsoring company.

Shirley Solihull B90 4ZL

cipp.org.uk

t: +44 (0)121 712 1000

e: info@cipp.org.uk

Details of the sponsorship package are only available if deadlines are met by the sponsoring company.

Acknowledgement No:

Date:

It is your responsibility to ensure your website links are kept up to date.

The CIPP reserves the right, without giving notice to the sponsor, to alter the layout of any exhibition floor plan or workshop room, the position of any stand or banner stand or the specification of the sponsors stand, including size, shape or position of the allotted stand. If the space is reduced, the price for the stand shall be reduced proportionately to the amount of the space reduction. The CIPP and its subsidiary holdings will not be liable for any financial loss you may incur to your stand or equipment during an event, however it may have occurred, nor through the cancellation of an event owing to adverse weather, act of terrorism or any other “Act of God”. The sponsor is responsible for and shall fully indemnify the CIPP against all costs, claims, demands, proceedings and losses whatsoever including personal injury made against or incurred by the CIPP as a result of the sponsor promoting, advertising or exhibiting any goods or services at the conference save as precluded by the Unfair Contract Terms Act 1977. The sponsor is responsible for the loss or damage to their own property and injury, loss or damage to the other persons or their property by the negligence of the sponsor. The CIPP accepts no responsibility for such risks. The sponsor is responsible for insuring against such risks.

Please confirm invoice company name, address and details

Name: PO number:

Address:

Postcode:

Email:

Please select your sponsorship option/s

Description

Cost

Sponsorship of an individual national forum at chosen location

Sponsorship of the national forum webinar

By signing the order acknowledgement form, you are agreeing to the CIPP’s terms and conditions of sale as displayed on the CIPP website.

TERMS AND CONDITIONS FOR EVENT SPONSORSHIP

This document (together with the documents expressly referred to in it) provides information about us and the legal terms and conditions (terms of business) which govern event bookings through the CIPP. These terms of business will apply to any contract between us for the sale of Products to you (Contract). Please read these Terms of business carefully and make sure that you understand them, before booking any events with the CIPP. Please note that by booking your place on CIPP events, you are agreeing to be bound by these terms of business and the other documents expressly referred to in it.

   3.2. The price(s) charged will be as shown on the order form attached at the time of the purchase of the Products/Services. The only exceptions shall be any variation pursuant to 2.3 above. All prices quoted are exclusive of VAT which will be added to all sums due under invoice. The Buyer will pay fees in full and, except as stated in these Terms, fees are not refundable.    3.3. Invoicing and Payment    3.4. The following payment terms form part of your original contract and must be adhered to    3.5. Payment can be made electronically by credit/debit card at the time of booking    3.6. Alternatively an invoice can be requested. Unless the Contract Document states otherwise, the total invoice is due for payment the earlier of the date of the event or within 30 days of the date of issue without any right of set-off. Methods of payment are detailed on our invoices    3.7. Non-payment of invoices    3.8. If the buyer has any queries on receipt of the invoice, The Buyer will write to The Company specifying their concern within 14 days of the date of the invoice. If The Buyer does not raise such a query, payment of the invoice shall be due in accordance with clause 3.2 above    3.9. If any payment is outstanding for an event, The Company shall be entitled to deny The Buyer entry to the event until such time as payment is made 4. Confirmation of Booking By submitting a booking form you agree and confirm that The Buyer will meet the sponsorship requirements of the event. All bookings are subject to availability. Joining instructions will be issued no later than seven days prior to the event. reasonable endeavours to adhere to these; however, we may reschedule or cancel if circumstances beyond our control make cancellation necessary. Circumstances beyond our control include, but are not limited to, acts of terror, natural disaster, strikes, ‘Acts of God’ and adverse weather conditions. In the event of a change or cancellation we will make reasonable endeavours to notify you and offer you an alternative. By confirming sponsorship of the event you agree that we shall incur no further liability whatsoever as a result of the cancellation.    5.2. By you: If you wish to transfer or cancel your event sponsorship a request must be made in writing no later than 60 days prior to commencement of the event.    5.3. Additional fee information:    5.1.1 Cancellation of sponsorship more than 21 days in advance of event – 50% of agreed sponsorship fee    5.2.2 Cancellation of sponsorship 21 days or fewer of event date – full amount payable and no refund if already paid 5. 5. Rescheduling, Transfers, Cancellation and Non-attendance    5.1. By us: The dates, times and venues advertised are provisional. We will use

6. Discounts and Promotions    6.1. To be eligible for discounts and promotions, you must meet the criteria for each discount or promotion type as set out by CIPP.    6.2. Membership discounts are applicable to paying members of the CIPP who hold Associate, Full, Fellow or Chartered membership only. Membership numbers must be quoted at the time of booking. 7. Data protection    7.1. All data collected as part of this contract for services is in accordance with the data protection regulations applicable to the UK as outlined within the CIPP’s privacy notice.    7.2. If you wish to exercise your rights of access to your personal data processed by the CIPP then please contact us, in writing at CIPP, Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, West Midlands, B90 4ZL include any delegates present at the event. Photographs and footage taken may be used in follow up publications or for future marketing of CIPP events.    8.1.1 Delegates featured in, or in the background of, photographs taken will not be personally identified unless specific consent has been granted by the individual in question.    8.2.2 This does not apply to speaker photos used for marketing purposes and who have previously consented to use of image rights for the purpose of the event or available online. Once supplied, materials, with the exception of the copyright, become the personal property of the delegate and no part of the materials maybe used or reproduced in any form by any person or organisation unless as authorised by a Director of ‘The Company’.    9.2. Audio or video recording at any event is not allowed except where we have given prior written permission. 10. Law of England For all legal relationships between the Company and the Buyer, the law of England and Wales shall apply. 11. Severability If a provision of this Agreement is or becomes illegal, invalid or unenforceable in any jurisdiction, that shall not affect the validity or enforceability in that jurisdiction of any other provision of this Agreement. 8. Photography use    8.1. Photographs and video footage may be recorded at any CIPP events and may 9. Copyright    9.1. We retain ownership and sole rights to the copyright of any material provided

If you refuse to accept our terms of business then you will not be able to book events with the CIPP.

You may wish to print a copy of these Terms of business (or save them to your computer) for future reference. The latest version of these terms will be available at http://www.cipp.org.uk/terms.

These terms of business, and any Contract between us, are only in the English language.

1. Definitions and Interpretation The following definitions and interpretation shall apply to all dealings between the Buyer and the Company

‘The Company’, ‘Us’ ‘Our’ and ‘We’ shall mean IPP Education Ltd trading as the CIPP, the Chartered Institute of Payroll Professionals

“The Buyer” shall mean the person, firm or company to whom the CIPP agrees to supply to

“Products/Services” means the products and/or services we agreed to provide you with under the Contract

“Contract Document” means the enrolment form, booking form, registration form, and schedules applicable to it and our terms of business

2. Conditions Applying    2.1. These terms and conditions supersede any terms and conditions proposed by The Buyer and may not be varied except with the written consent of The Company in accordance with 2.3 below    2.2. Prior to booking you must refer to our Website terms and conditions    2.3. For Privacy and Data Protection Policy refer to clauses 5 and 8 of our Website terms and conditions    2.4. Any variation to these terms and conditions must be agreed in writing and signed or countersigned by a Director of The Company

3. Fees, Invoicing and Payment    3.1. Fees

Name:

Job title:

Organisation name:

Signed:

Date:

CIPP Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, B90 4ZL 0121 712 1000 0121 712 1001 info@cipp.org.uk cipp.org.uk @CIPP_UK

The Chartered Institute of Payroll Professionals (a company incorporated by Royal Charter) IPP Education Ltd (a subsidiary of the Chartered Institute of Payroll Professionals) Registered No. 3612942 (England) VAT No. 864462406 Registered Address: Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, B90 4ZL © The Chartered Institute of Payroll Professionals (CIPP) 2019. All rights reserved.

Published September 2019

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