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• All starts, leavers, and completions must have full supporting evidence audited at least once per term, with 100% sample for starts and leavers, unless partial subcontractors , where this is not applicable. • SCL acts as Data Controller for all learner data and retains ultimate responsibility for its integrity, security, and lawful processing.
Expectations for Subcontractors:
• Maintain complete records of learner enrolments, attendance, learning agreements, reviews, and outcomes
(partial subcontractors are exempt
from this as not responsible for learner enrolments).
• Submit ILR data and supporting evidence within 3 working days of SCL requests.
Permit SCL,
DFE , or nominated auditors access to documents and staff
•
with 48 hours’ notice.
• Maintain learner records for a minimum of 6 years after contract end, per DFE requirements.
Health & Safety, Safeguarding, Prevent:
Subcontractors must supply up
-to-date Health & Safety and Equality &
•
Diversity policies on request
• A signed Letter of Assurance confirming safeguarding checks for external/third -party staff must be provided per SCL External Staff Guidance
SCL will review safeguarding,
Prevent, and equality during contract reviews
•
• Subcontractors’ staff must undertake safeguarding, Prevent, and British Values training, and notify SCL of Designated Safeguarding Leads
Monitoring, Reporting & Audit:
• Subcontractor declarations must be submitted to DfE via
the appropriate
systems by 31 October and 30 June
in each year (nil returns required if no
subcontracting)
External audit reports
are required where aggregate subcontracted
•
delivery exceeds £100,000 in any year
• Subcontractors delivering whole programmes or distance learning require pre -approval from DfE, submitted at least 12 weeks prior to delivery start
SCL EDUCATION GROUP
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