… AGM Meetings
and qualifications, see the sections noted below. 6. Copy of text from subsection 29(1) of the Act (required) and
Copy of text from Section 11.6 of the regulations (required)
7. Proxy (mandatory)
See Section 2.6 Proxies for Electronic Meetings in the document prepared by the Condominium Authority of Ontario: Guide to Conducting Owners’ Meetings During the COVID - 19 Pandemic: What Owners and Directors Need to Know . – link is above. A mandatory form must be used by owners or mortgagees if they wish to be represented by proxy at a meeting of owners, including for the purposes of voting on any matters at the meeting. It is up to the meeting organizers to establish a process to accommodate them. As a best practice, meeting attendees be instructed to deliver all proxy forms by a specific date, prior to the meeting taking place. This will allow the board or organizers adequate time to validate the proxy forms, record all important information and report it to the owners attending the meeting virtually. 8. Other items to be voted on – (i.e. by-laws or other documentation subject to a vote by owners) Note: No vote shall be taken at a meeting of owners on any matter other than routine procedure unless that matter was clearly disclosed in the notice of the meeting (2015, c. 28, Sched 1, s. 42) When you receive your Notice of Meeting of Owners , please take some time to review it so you are not only informed going into the meeting, but are able to ask any questions that will help you in your understanding of the management of your condominium community. Thank you to all the boards and managers for your extensive work in preparing for these meetings. It is appreciated, Thanks too, to all the owners who participate in this very important meeting.
-TK
10 — 2020/2021 - 3
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