- A list of personnel policies with brief descriptions of each policy that were provided to each employee, including the date the policies were given to the employee; - A copy of the notice to and signed by each employee and a copy of any written changes to the notice that were provided to each employee; - For each employer subject to the Minnesota Prevailing Wage Act, for public works projects funded in whole or in part with state funds, employers must furnish a certified payroll report every two week signed under oath by an owner or officer of the employer stating the wages and benefits paid each employee during the preceding weeks, and specifying for each employee: o Name o Identifying number o Prevailing wage master job classification o Hours worked each day o Rate of pay o Gross amount earned o Each deduction for taxes o Total deductions for taxes o Net pay for the week o Dollars contributed per hour for each benefit, including names and addresses of administrator o Benefit account number o Telephone number for health and welfare, vacation or holiday, apprenticeship training, pension or other benefit programs - Any other information the commissioner finds necessary and appropriate to enforce the prevailing wage. Timing for Making Wage Payments (Minn. Stat. § 181.101). The law specifies that employers must pay all wages (salary, earnings and gratuities) to employees at least once every 31 days. All commissions earned must be paid at least once every three months on a regular payday. The new law allows the commissioner to require an employer to pay wages or commissions owed to an employee, pay owed wages or commissions as liquidated damages, pay compensatory damages incurred by an employee, and pay civil penalties for repeated or willful violations ( Minn. Stat. § 177.27, subd 2). The commissioner may impose penalties of up to $5,000 for each repeated failure to submit or deliver records required by law and for each repeated failure to keep and maintain the required records. For each day that wages are not paid to an employee in accordance with the commissioner’s order, the commissioner may penalize the employer with the average amount of daily wages for that employee or an amount equal to 1/15th of the commissions earned by the employee.
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