• Physical and mailing address of the employer’s main office or principal place of business. • Employer telephone number. Employers must: • Have employees sign the initial notice. • Keep a copy in the employee’s file. • Provide the notice in another language if requested, using DLI provided text. • Give written notice of any changes before they take effect. Earnings statements Each pay period, the earnings statement must include, at a minimum: • Rates of pay and basis (hourly, salary, piece, etc.) and how any additional rates apply. • Allowances for meals/lodging, if any. • Paid time off accruals and terms of use (vacation, sick, PTO). • Employment status and exemption status and basis. • Deductions taken that period. • Length of pay period and regularly scheduled payday. • Employer’s legal and operating names, address, and telephone number. These items are in addition to traditional earnings statement information (gross pay, hours worked, taxes withheld, net pay).
Deductions from wages General deductions (Minn. Stat. § 181.06) Employers may only make deductions from wages if:
• The deduction is authorized by law, or • The employee authorizes it in writing. Common lawful deductions include those for: • Union dues. • Insurance premiums (life, health, accident). • Group annuities, stock purchase plans, and savings plans. • Contributions to credit unions, charitable campaigns, certain arts or science councils, or registered political action committees.
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