Employers must send copies of Form W-4MN to the Minnesota Department of Revenue if any of the following apply: • The employee claims more than 10 Minnesota withholding allowances. •The employee claims to be exempt from Minnesota withholding and you reasonably expect the employee’s wages to exceed $200 per week. Exception: If the employee is a resident of reciprocity states Michigan or North Dakota and has completed Form MWR, Reciprocity Exemption/ Affidavit of Residency for Tax Year 2024. •You believe the employee is not entitled to the number of allowances claimed. Mail to: Minnesota Department of Revenue, Mail Station 6501, 600 N. Robert Street, St. Paul, MN 55146-6501. Forms W-4 and W-4MN are generally valid until the employee provide new ones. But employees who claim to be exempt from withholding must renew the exemption annually by filing new Forms W-4 or W-4MN by February 15 each year. When an employee replaces existing Forms W-4 or W-4MN with a new one, the employer must put the new information into effect no later than the start of the first payroll period ending on or after the 30th day after the day on which the replacement Form W-4 or W-4MN is received. If there is no payroll period, the replacement Forms W-4 or W-4MN must be put into effect with the first payment of wages on or after the 30th day after the day on which the replacement Forms W-4 or W-4MN is received. The replacement Forms W-4 or W-4MN can be put into effect sooner, if the employer wishes.
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8. New Hire Reporting. The Claims Resolution Act of 2012 requires all employers to report all newly hired, re-hired and returning to work employees to a state directory within 20 days of the date they are hired, rehired, or return to work. Form: The Minnesota New Hire Reporting Form or W-4 Form. Available from: Minnesota Department of Human Services (DHS). Filed with: Minnesota New Hire Reporting Center. You can file: • Online at Minnesota New Hire Reporting Center. • By mail at Minnesota New Hire Reporting Center, P.O. Box 64212, St. Paul, MN 55164-0212.
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