• You believe the employee is not entitled to the number of allowances claimed. Mail to: Minnesota Department of Revenue Mail Station 6501 600 N. Robert Street St. Paul MN 55146-6501. Forms W-4 and W-4MN are generally valid until the employee provide new ones. But employees who claim to be exempt from withholding must renew the exemption annually by filing new Forms W-4 or W-4MN by February 15 each year. When an employee replaces existing Forms W-4 or W-4MN with a new one, the employer must put the new information into effect no later than the start of the first payroll period ending on or after the 30th day after the day on which the replacement Form W-4 or W-4MN is received. If there is no payroll period, the replacement Forms W-4 or W-4MN must be put into effect with the first payment of wages on or after the 30th day after the day on which the replacement Forms W-4 or W-4MN is received. The replacement Forms W-4 or W-4MN can be put into effect sooner, if the employer wishes.
How often:
8. New Hire Reporting. The Claims Resolution Act of 2010 requires all employers to report all newly hired, re-hired and returning to work employees to a state directory within 20 days of the date they are hired or rehired. Form: The Minnesota New Hire Reporting Form or W-4 Form, Employee's Withholding Certificate. Available from: Minnesota Department of Human Services (DHS). Filed with: Minnesota New Hire Reporting Center You may file: • Online at MN New Hire Reporting Center •By mail at: Minnesota New Hire Reporting Center PO Box 467 Norwell, MA 02061 How often: Employers must report within 20 days of a new employee’s hire or rehire date. Employers who submit reports magnetically or electronically shallsubmit the reports by two monthly transmissions if necessary, which are not less than 12 days or more than 16 days apart.
Other reporting methods details are available at Reporting Fundamentals. Refer also to Frequently Asked Questions, F requently Requested F orms , File Transfer , and Employer Resources .
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