MINNESOTA PAID LEAVE EMPLOYER ACCOUNT Minnesota’s Paid Leave program is funded by a payroll premium that employers and employees pay to the state. To report wages and pay these premiums, employers need to use their Unemployment Insurance (UI) employer account and, in some cases, a separate Paid Leave account. • Most employers will use a joint UI/Paid Leave account through the existing UI employer portal to report both UI taxes and Paid Leave premiums. • Employers that have some workers who are not covered by UI but are covered by Paid Leave must also register for a Paid Leave only account . • Both accounts must use the same federal EIN, and registration is completed through the UI/ DEED employer system and the Paid Leave website. Premiums began January 1st, 2026 and are reported and paid quarterly, similar to unemployment insurance taxes. For details, employers should see the Paid Leave Roles and responsibilities and UI Paid Leave information pages (listed in the Resource Directory of this Guide). Paid Leave Administrator account In addition to your employer account, Minnesota’s Paid Leave program requires you to set up at least one Paid Leave Administrator . This is the person (or people) who will log in to the Paid Leave website to: • Review and respond to employee Paid Leave applications and decisions • Coordinate Paid Leave benefits with any other benefits you offer • Access Paid Leave tax/premium information and request Small Employer Assistance Grants or equivalent plan approvals To set this up: 1. Designate a Paid Leave Administrator in your joint UI–Paid Leave employer account at Unemployment Insurance (UI) (you can name one or multiple administrators). 2. The person you designate will receive an email with instructions to create and activate their Paid Leave Administrator Account at Paid Leave, including multi factor authentication. This administrator account is separate from your UI employer login. It is not used for wage reporting, but is required to manage employee Paid Leave claims and related communications. TAXPAYER BILL OF RIGHTS Federal and Minnesota law both provide taxpayer rights that apply in dealings with tax agencies. • The IRS Taxpayer Bill of Rights explains your rights during audits, appeals, payments, and collections, including the rights to be informed, to quality service, to pay no more than the correct amount of tax, and to appeal IRS decisions. Information is available at IRS ( Taxpayer Bill of Rights) and in Publication 1, Your Rights as a Taxpayer
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