HEAD OF ESTATES PROJECTS DELIVERY
CANDIDATE INFORMATION PACK
HEAD OF ESTATES PROJECTS DELIVERY
Page 4
Executive Summary
Page 6
About Imperial College London
Page 8
Job Description
Page 10
Person Specification
Page 12
Further Information
Page 13
Application Process
Contents
HEAD OF ESTATES PROJECTS DELIVERY
EXECUTIVE SUMMARY Imperial College London is a world top ten university with an international reputation for excellence in teaching and research. Consistently rated amongst the world’s best universities, Imperial is committed to developing the next generation of researchers, scientists and academics through collaboration across disciplines. Located in the heart of London, Imperial is a multidisciplinary space for education, research, translation and commercialisation, harnessing science and innovation to tackle global challenges.
Our multi-site portfolio includes our main estate in the historic South Kensington area and ranges from extensive NHS properties in West London through to a rural campus in Ascot and new facilities at Imperial College ThinkSpace in White City (where businesses, entrepreneurs and world-class researchers can share ideas and turn scientific and technological discoveries into new products and services). We are seeking to make the appointment of a Head Of Estates Projects Delivery to join our growing professional services team responsible This is an exciting opportunity for a project professional to preside over one of the most diverse and complex estates in London. Information about our wider strategy can be viewed at https://www.imperial.ac.uk/strategy/ for providing good quality, sustainable environments where learning thrives.
Executive Summary
HEAD OF ESTATES PROJECTS DELIVERY
About Imperial College London Our mission is to achieve enduring excellence in research and education in science, engineering, medicine and business for the benefit of society. Our strategy is built on underpinning foundations that make Imperial a great academic institution with talented and inspirational people who make up our university community. We are one of the highest ranked universities in the UK with worldwide recognition.
In 2014 the College celebrated its best ever performance in a research assessment. The Research Excellence Framework (REF) 2014 found that 91% of Imperial research was judged as “world-leading” or “internationally excellent” (4* and 3*) - the highest proportion of any major university. The College was also shown to have the UK’s greatest concentration of high-impact research.
About Us
HEAD OF ESTATES PROJECTS DELIVERY
Imperial demonstrated improvement in every REF research area. Nine of the College’s 14 research areas were ranked in the top three in the UK overall, with two taking the top spot: Public Health, Health Services & Primary Care, and Civil & Construction Engineering. Our extensive campus network can be viewed at https://www.imperial.ac.uk/media/imperial-col- lege/visit/public/londoncampuslocations.pdf which includes White City, which is a platform for innovation and entrepreneurship at the heart of a vibrant area to live, work and play.
We are driving this evolution with a £2 billion investment in a new 23-acre integrated collaborative campus. South Kensington is our main campus and it is here that most undergraduate and postgraduate activity takes place. It’s a compact site in the heart of ‘Albertopolis’ and is home to a huge range of architectural styles from the Edwardian Royal School of Mines building to the ultra-modern Norman Foster-designed Business School. There’s plenty of green space too, including a beautiful landscaped square, with our famous Queen’s Tower at one end.
About Us
HEAD OF ESTATES PROJECTS DELIVERY
JOB DESCRIPTION
Post Division Level
Head of Estates Projects Delivery
Estates Operations Professional Services
Responsible to
Director of Estates Operations Director of Estates Development (for White City project delivery)
Line Management responsibility for
Senior Project Managers Project Managers Commercial Manager Projects Quality Assurance Manager
Key Responsibilities The post is a mission critical leadership position that requires strong construction management expertise. Excellent project, people and financial management are essential to ensure that that the project teams are providing a professional project delivery service for the benefit of the College community. With a focus on major and minor projects, the role holder must ensure he or she has an overview across all project areas to ensure reliable delivery of projects that are fit for purpose, to the agreed quality standard, provide clear value for money, and remain controlled within authorised capital expenditure and project forecasts. This post will report directly to Director of Estates Operations for project activity under his respon- sibility and for the purposes of PDRP, development and training etc. Where the post holder or his team undertakes works directly for the Director of Estates Development they will report directly to him for project activity work only. The main duties of the post will include: Planning and delivery of the estates projects portfolio • To ensure all estates projects are planned and delivered, working closely with Faculty’s, Departments, and Estates Operations functions. • To provide regular progress and financial reports so that effective controls are in place and so enable well informed planning and decision making. • To contribute to the overall development of the College estate and represent the Estates Operations at internal committees and meetings. Leadership and management • To lead the Estates Projects Delivery team, ensuring that it provides high-quality design and specification, value for money and a responsive service, within agreed programmes and budgets and using effective and efficient project management processes. • As a member of the Senior Management Team (SMT) contribute to the overall development of the Estates Operations division. • To ensure the College meets its Health and Safety obligations in all projects; to provide reports and seek remedies as appropriate where any deficiencies are identified.
Job Description
HEAD OF ESTATES PROJECTS DELIVERY
• To maintain personal development and encourage the development of the immediate team, recruiting additional staff to build on the existing team as required. Portfolio, Programme and Project Management • To have overall responsibility for the portfolio of estates projects and project finances and ensure that the Estate Projects Delivery team delivers within budget and programme. • To ensure comprehensive professional and technical co-operation within the Estate Operations SMT to deliver seamless project handover to operation. • To deliver new build and refurbishment construction projects from inception through to completion and hand over to operation, to agreed College technical and engineering standards. • To be responsible for monthly reporting across all estates construction projects. • To be responsible for managing critical dependencies across the estates portfolio of projects. • To ensure that common standards of performance, technical and materials specification and project management procedures are of a consistent and appropriate quality, and consider life cycle costs. • To produce briefs and specifications for new projects that result in cost effective contracts and appropriate delivered quality. • To develop, in conjunction with College procurement, suitable form of contract for the nature of each project. • To manage the selection of contractors and consultants, working with College procurement, to brief and manage consultants, monitor progress, and agree fee invoices and payments. • To ensure that the contractors and consultants deliver projects within agreed budget and programme; monitoring progress and expenditure and seek effective ways to reclaim any slippage. • To check and authorise invoices for payment within delegated limits and project budgets, against contracted project milestones. • To evaluate completed projects to continuously improve the service provided by both the Estate Projects Delivery teams and the contractors/suppliers used. • To liaise with Estates Development team, Statutory Bodies, Planning Authorities and College specialists and assist in the submission of appropriate information to support applications. • To champion cost effective design and sustainability across end to end construction process. • To lead the construction process for all estates capital projects across College, ;liaising with the Project Managers and other consultants and acting as client representative in meetings.
Job Description
HEAD OF ESTATES PROJECTS DELIVERY
JOB DESCRIPTION
Quality Management and Standards • To agree with Estates Operations Technical Heads standards of performance, technical and materials specification; bearing in mind life cycle costs related to predicted running and maintenance costs. • To ensure Estates Projects Delivery processes, procedures and project management methods achieve an appropriate control of the estates projects portfolio and management of risk. • To progressively improve the performance of Estate Projects Delivery in terms of delivering construction projects to appropriate quality, cost and programme. • To ensure the tendering and appointment of external consultants and contractors for work undertaken by the Estate Projects Delivery complies with College procurement regulations, policies and procedure. • To ensures the College is able to prove probity and withstand scrutiny by, amongst others, auditors and HEFCE, in its tendering and appointment procedures. Customer Service and liaison • To evaluate Estates Projects Delivery service as part of continuous improvement, keeping abreast of advances amongst private and public providers, including leading Higher Education Institutions. • To establish clear service expectations for all Estates Projects Delivery staff, and to ensure that these are adhered to. • To ensure that the Estates Projects Delivery team is responsive in its operational delivery and communications, including compliance with statutory and College regulations, as well as acting on feedback received that facilitates improvements in service provision. • To interact with senior officers within Support Services and the wider College community in promoting cross departmental collaboration. • To be a member of relevant Project Boards, Steering Groups and Committees. • To understand and adopt Imperial Expectations.
Job Description
HEAD OF ESTATES PROJECTS DELIVERY
People Management • To be responsible for own self development and encouraging the development of Estate Projects Delivery staff. • To ensure the Estate Projects Delivery teams are adequately resourced with professional and technical staff with adequate administrative support and equipment. • To ensure job descriptions and role profiles for staff are accurate and updated as required by the changing demands on Estates Projects Delivery.
• To ensure the staff appraisal process is undertaken in accordance with the requirements of College, paying particular attention to the objective setting and training of staff.
Job Description
HEAD OF ESTATES PROJECT DELIVERY
PERSON SPECIFICATION
Post
Head of Estates Projects Delivery
Education and Qualifications
Essential: • Degree qualified in a construction relevant discipline (Engineering, Surveying or Construction Project Management) • Professional qualification in construction project management • Leadership or management experience of delivering mixed portfolio of construction projects Desirable: • Masters level qualification in Project Management (or relevant construction discipline) • Chartered RIBA, RICS, CIOB • Accredited qualification in supplier and (construction) supply chain management Essential: • People management skills to lead and develop a team of professional construction and minor works project managers: setting direction, empowering staff, and managing performance • Construction and minor works financial management skills • Construction and minor works contracts and supplier management skills • Ability to negotiate effectively and flexibly to secure good value for money • Commitment to delivering Estates Projects to a high professional standard Desirable: • Ability to develop innovative and creative solutions • Strong analytic and problem-solving skills Essential: • Ability to develop effective working relationships with internal and external contacts, thereby earning the respect and trust of College of academic and non-academic senior colleagues • Excellent communication skills able to explain clearly construction and minor works projects to widely differing audiences with widely differing styles and needs • Ability to keep abreast of relevant changes within the sector and within the College Desirable: • Proven people and change management skills Essential: • Management of large capital expenditure programmes including technical review / appraisal • Planning and delivering major construction and minor works projects • Planning and management of a mixed portfolio of major and minor capital projects • Projects delivery experience in Higher Education or similar sector (NHS, Government, etc)
Specialist knowledge & skills
Interpersonal & communication skills
Experience
Person Specification
HEAD OF ESTATES PROJECT DELIVERY
FURTHER INFORMATION
Why work for us?
Imperial College London is one of the world’s leading universities, based in a diverse and exciting capital city. Working at the College means that you join generations of Imperial staff who have contributed to solving problems on a global scale.
Furthermore, it offers you a competitive salary and a package of attractive terms and conditions of service, along with many optional benefits, which we hope you will take advantage of.
In our 2017 staff survey, 87% of our staff were proud to work for the College.
In addition to 31 days annual leave (25 days annual leave and 6 College closure days in addition to public holidays) and generous pension scheme, Imperial offers a diverse range of employee benefits, including: • Discounted Bupa private medical insurance • Imperial Perks – a range of exclusive discounts on goods and services • Childcare vouchers • Access to the Imperial’s diverse range of sports facilities • Interest-free season ticket loan • Interest-free cycle loan and bike pool scheme
Further information about the USS pension scheme and the benefits it provides can be found at www.uss.co.uk
The College is committed to developing you by offering a wide range of programmes and support to suit your individual career aspirations.
Salary level
Anticipated starting salary level for this appointment will be circa. £82,500 per annum plus package.
Further Information
HEAD OF ESTATES PROJECT DELIVERY
APPLICATION PROCESS
For a confidential conversation please contact our advisor Ben Duffill (E: ben.duffill@mrgpeople.co.uk) of The Management Recruitment Group on 020 3962 9900.
Applications should consist of a CV and covering letter and should be sent to ben.duffill@mrgpeople.co.uk
The closing date for applications is Sunday 12th July 2018.
Regal House, 70 London Road, Twickenham, TW1 3QS | 020 8892 0115 | mrgpeople.co.uk
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