Job Description
GENERIC ACTIVITY
FACILITIES
• To act as the lead subject matter specialist of the Facilities Department, in one of the following areas: o Soft Services (including waste & sustainability). o Hard Services, all aspects of maintenance, fire, building fabric etc. (NB The FBP for each specialism will be required to hold relevant qualifications, to demonstrate technical competency) • To be the Campus subject specialist on all Facilities related matters and to offer advice and guidance on Health and Safety. • To be the point of contact between the School and the facilities department. • To work alongside the other ACS Campus & Facility Business Partners driving new working methods/practices that improve efficiency, reduce costs and improve quality of service. • Lead the Facilities Management teams onsite to ensure exceptional delivery of cleaning, grounds, portering and maintenance service to the organisation in line with agreed SLA’s. • To drive a culture of continuous improvement and compliance, through the management structure, within the Department. • Responsible for the upkeep and review site services in line with ISI and NEASC Inspection requirements. • Responsible for the operational management of all in house teams, contract staff and consultants on site and co-ordinate day to day activities of the teams. • To act as the first point of contact for any Facilities related issues.
• To act as Authorised / Responsible Person for the site (will have approved AP training in key areas including Asbestos, water quality, fire etc.). • Maintain a current awareness of technical, statutory, regulatory and legislative requirements and similarly standards and best practice within the Facilities environment. • Seek to increase through innovative service delivery planned programmes of works that decrease reliance on reactive maintenance. • Responsible for delivering the site specific annual operational plan that dovetails with the overarching facilities plans including, LTCDP and Estate & Facilities 10 year strategy. • Responsible for the maintenance and upkeep of all relevant management systems including safe systems of work, asset management, condition surveys and backlog maintenance. • To ensure relevant KPIs and SLAs are in place for each service and are monitored and delivered. • Responsible for the ongoing maintenance and replacement programme for the campus assets, including all Planned Preventative Maintenance and to manage reactive maintenance in line with SLA’s. • Responsible to identify and deliver an annual backlog maintenance reduction programme. • Responsible to ensure Estates and Facilities Infrastructure Services are continuously reviewed and developed to contribute positively to the overall performance of the campus. • To prepare monthly reporting of Facilities performance data, against set performance standards, with regular reporting to senior stakeholders and the SLT. • Responsible for the management of the Campus specific Contract for PPM / reactive maintenance ensuring that KPIs & SLAs are met. • To act as the Project Manager / Lead on all site based small projects (< £750K) and liaise with the Capital Project Manager and ensure the smooth integration of all major projects.
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