4.2 The cost does not include accommodation, travel arrangements or other costs relating to your involvement in the event, unless specifically agreed. 4.3 You, the exhibiting company agree that you have fully agreed either verbally, by email or other means to have booked your exhibition stand and to pay within 14 days of receiving BSSW’s invoice for the event. 5 Cancellation 5.1 You may cancel this agreement subject to the following cancellation charges: Time cancellation requested Cancellation request received eight or less weeks before the event date Cancellation request received between eight and twenty weeks before the event date 50% of the cost 5.2 If you wish to cancel this agreement you must do so in writing and such request shall not be deemed valid until such request has been received and acknowledged in writing by BSSW. 5.3 If the event is cancelled for any reason, BSSW’s total liability shall be limited to repaying the cost to you. 5.4 In addition, BSSW shall be entitled to terminate this agreement with immediate effect if you are in breach of any other term of this agreement or enter into any insolvency proceedings without any liability to You but without prejudice to any of BSSW other rights under this agreement, including but not limited to its rights under clause. 5.5 In the event that this agreement is terminated for any reason whilst your materials are at the venue you will be responsible for removing the same at your cost and making good any damage caused. 6 Liability 6.1 Each party shall be liable to the other for death or personal injury caused by their negligence. 6.2 You are responsible for obtaining insurance (including but not limited to employee and public liability insurance of no less than 5 million pounds and any other policies you deem necessary) for any liabilities or losses you may incur by reason of this agreement, your materials or your attendance at the event. 6.3 You agree to fully indemnify BSSW for any liabilities that may incur due to your breach of this agreement. Cancellation cost 100% of the cost
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