actually incurred from home to that location if the latter is greater. This requires that the mileage between home and office be established for each employee. The College will reimburse an employee for the cost of a meal, which is provided as an integral part of a scheduled function being attended, by the employee. Detailed receipts are required for this meal reimbursement. 6.14 Precedence of Grant Terms Reimbursement of expenses to be charged to grants or contracts must be in full compliance with the specific terms of the grants or contracts as well as the College's fiscal policies and procedures. In those instances where there is a conflict between College and Grant policies, the most restrictive prevails. 6.15 Mobile Phones The Vice President of Finance must approve all requests for employees to be added to the existing monthly cell phone allowance list. College authorized cell phone allowance is limited to college full-time exempt administrative employees identified as meeting the following criteria as attested by their supervisor: (1) essential to performing the work of the college; (2) employee requires around the clock availability for emergency and facility, or other critical college business concerns. Employees must acknowledge acceptance of the allowance with the knowledge that their entire cell phone activity is subject to the Pennsylvania Right to Know law. The college will provide a $60 monthly allowance for mobile phone expenses associated with a full-time exempt administrative college employee using their personal mobile phone to conduct college business . 6.16 Entertainment Expense Reasonable expenses for ordinary and necessary entertainment in the conduct of College business will be reimbursed at actual cost to Executive officers of the College, subject to approval of the President. 6.17 Credit Card Program The College will maintain a credit card program that is designed for regular, full time employees of the College who need to have a credit card due to the nature of their job requirements. The Credit Card Program will be administered in accordance with the terms of the Credit Card Program Regulation. The use of the credit card is for College business only.
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