Rules and Requirements for International Travel for Faculty, Staff and Students A. Except to the extent otherwise expressly defined herein, terms and phrases used in this procedure, including but not limited to “College-sponsored” and “trip supervisor” shall have the same meaning as set forth in the College’s Student Travel and Vehicle Usage Procedures. B. All College-sponsored international travel must be authorized in advance of travel. Authorization must be given by the College President, Provost, Vice President of Enrollment Management, Regional President, the Academic Dean and the Dean of Students for Student Engagement. The trip supervisor must submit a trip proposal for approval no fewer than three (3) months before the proposed trip. Participants in international travel that is not sponsored and approved by the College are solely responsible for all planning, funding or other requirements associated with the trip, and CCAC shall have no liability or responsibility for activities conducted during or in connection with any such travel. C. Any travel agency used for international travel must be domiciled in the United States of America. Since the bi-annual Honors trip to India was established prior to the issuance of the international travel procedures regulations, it may continue to utilize TCI Agency, so long as the contractual language remains at least as favorable to the College as the 2018 agreement, in all respects. Should this not be the case, or the trip supervisor elects to end the relationship with TCI, a United States-domiciled travel agency must be engaged. D. All international trips must have a designated trip supervisor that has overall accountability for development and implementation of the trip. The trip supervisor is responsible for all aspects of organizing the trip, which includes, but is not limited to, travel accommodations, students and the associated paperwork outlined in this process. The trip supervisor must be a full-time faculty member or administrator in the college department that is sponsoring the trip. E. It is the responsibility of the trip supervisor to work with the appropriate Academic Dean to assure compliance with all procedures and guidelines set forth in this document as well as any CCAC policies, procedures or guidelines that would apply. Any disciplinary action as a result of noncompliance are outlined in the Employee Manual. F. No administrator, faculty, staff member, department, office, students or student organization may enter into or sign contracts related to sponsored trips . Only the College President, as authorized by the Board of Trustees, may sign documents with counterparty institutions in connection with sponsored trips, and no one may sign any contracts, memoranda of understanding (MOUs), letters of intent, letters of understanding or any other written documents without approval as to form by the Office of the General Counsel. All contracts or MOUs will be sent to the Director of Contracts first, then to the General Counsel for review. Once the content has been approved, it will be sent to the College President for approval and signature.
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