international-travel-procedures-09-16-2021.pdf

G. Trip participants must have 24/7 access to the trip supervisor. The trip supervisor must be available (by phone or email) to trip participants at all times during the international travel and activity and must also be available in the immediate 48 hours before the scheduled departure date of the trip. H. The trip supervisor is responsible for contacting the Director of Risk Management to discuss the trip in question and what insurance needs to be purchased in view of what insurance the college already has in place. I. For international travel involving students, it is recommended that there be at least one (1) faculty or staff member for every six (6) students traveling. J. All students must be at least 18 years of age for any international travel. K. Friends or family of faculty, staff and students are not eligible to participate in international trips unless they are registered students of the College or College employees. L. Participants in activities involving international student travel are responsible for their own behavior and any resulting consequences. The College shall not be liable for any loss, damage, injury or other consequence resulting from a participant's failure to comply with College rules and regulations, the direction of College employees or applicable law, both domestic and international. M. The trip supervisor shall communicate to the participants that the College does not provide medical health insurance for any student's participation in trips. All student participants shall be responsible for any medical costs they incur during and/or as a result of the trip. N. Participants of the program must be in academic and behavioral good standing as verified by the Academic Dean and the Dean of Students for Student Engagement. All approved opportunities for international travel must be open to all students in good standing, regardless of gender, race, marital status, age, religion, disability, veteran’s status, sexual orientation, gender identity or other characteristic protected by law or the College’s Non-Discrimination, Title IX and Equal Educational and Employment Opportunity Policy. The trip supervisor must have an objective criteria for selecting students to participate in the trip. O. All trip participants and supervisors are required to comply with the standards set forth in CCAC’s Code of Student Behavioral Conduct, CCAC Employee Manual and Administrative Policy Manual, and with applicable College policies, procedures, rules and regulations, understanding that such compliance is important to the success of the trip and to the College's willingness to permit future similar activities. All laws of the country visited must also be adhered to. Violations of the foregoing requirements may subject participants and sponsoring organizations to disciplinary action. This needs to be communicated as part of the pre-trip and on-arrival orientation meetings.

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