emergencies. Thinking about the following types of questions may be helpful: Where will you go (or meet) if the group needs to evacuate the country? What will you do if a member of the group is a victim of a crime or is injured? What will you do if a participant goes missing? K. Most international trips will require round-trip international air travel. The entire group must fly and arrive together. Any deviation needs to have prior approval and a plan in place to meet up with the participant. L. Consider transportation methods and time spent traveling in the destination country or region while developing the itinerary to maximize the group’s time in the country. M. Submit a course description with student learning outcomes and a syllabus, as well as a list of instructors. N. Outline all travel costs, hotel, transfer fees, meal costs, tuition, fees and any other costs associated with the trip. O. All participants must purchase trip insurance. STEP 2 – Submit the proposal to the College President, the Provost, the Vice President of Enrollment Management, Regional President, the Academic Dean and the Dean of Students for Student Engagement no later than three (3) months before the proposed trip. Note that submission of a proposal does not mean that a trip has been approved. • The trip supervisor will meet with the Academic Dean and the Dean of Students for Student Engagement prior to the trip to review specific trip details, confirm that these procedures have been met, and then determine whether or not the deans approve the trip proposal. Once both deans have approved the trip, the Academic Dean will be responsible for providing the proposal to, the Vice President of Enrollment Management, Regional President, the Provost and the College President. Approval will be deemed provided when the College President, the Provost, the Vice President of Enrollment Management, Regional President, the Academic Dean and the Dean of Students for Student Engagement sign off on the international travel proposal. STEP 3 – Once the international trip is approved by the College President, the Provost, the Vice President of Enrollment Management, Regional President, the Academic Dean and the Dean of Students for Student Engagement, the following forms and documents must be completed and provided to the Office of Student Life and the Office of the Academic Dean: A. A fully completed CCAC Travel Information form and CCAC International Travel Health form for each participant. A copy of these forms must also be kept with the trip supervisor at all times during the trip.
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