Approach: PMO Functions Defined (Summaries)
The umbrella structure established to manage a series of related projects (or unrelated projects that are directly associated to a single business cycle). The PMO does not produce any project deliverables (that is the responsibility of the individual project teams). It does have it’s own deliverables associated with the PMO Functions and the requirements of senior and executive management. The primary purpose of the program is to ensure the success of the projects under the program. The PMO is a permanent part of the Business organization and strategically connects management to Delivery and Operations through an effective project delivery framework. The PMO accomplishes this through the following functions:
PMO Function
Definition
The process by which an approved project is scheduled for initiation and implementation. This process weights the needs of this project with those of other projects against the organization’s overall business strategies/goals, funding availability, resource availability and time requirements. The PMO should play a significant role in this process since it monitors, or in some organizations, will control these critical elements. The process by which resources are requested by a project team for an approved (funded) project. This request goes to the PMO and the PMO secures the needed resources from the appropriate/required sources. Resource utilization is monitored and reported by the PMO. The process of placing responsibility on the designers and implementers to perform within their previously established budgets. Project costs are then collected and reported in a way that Actuals to Budget can be compared and sound management and technical decisions can be made on the Project. Two simple but essential principles of the process must be clearly understood:
Project Prioritization
Project Resource Allocation
Project Cost Management
– There must be a basis for comparison… – Only future costs can be controlled…
The process by which active projects report their the time their project resources have worked and the expenses incurred by the project. This should be completed according to a set schedule in order for timely processing of costs to the appropriate cost centers. This is reported by each project team, validated and posted by the Project or Change Manager, and included in the PMO’s Project Cost Management Process.
Time and Expense Capture
Slide 10
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