Construction Project Manager Candidate Information Pack
Introduction The Kingston University Estate Vision Key Kingston Stats Construction Project Manager - The Role Why work at Kingston University Further information and application process Contents
Introduction
Kingston University is a leading London University with over 16,000 students and 2,000 staff based across 5 teaching campuses in and around Kingston upon Thames. With 4 successful faculties across a broad range of subjects and annual income of circa £200m the University is continually developing and improving its estate. The Construction Project Manager post is an important client facing role in the Estates professional team – a team which provides strategic planning, design and project management, space and property management, energy management, biodiversity management and other expert advice to the University. Estates leads on the development and implementation the vision for the estate which includes new buildings that will transform the learning and teaching experience at the University’s campuses as well as innovative refurbishments and space, energy management and biodiversity projects. We are currently working on schemes with architectural practices with worldwide reputations, including Grafton Architects and Haworth Tompkins. The Project Manager will lead briefing, design development, procurement and project delivery on larger scale projects across the University Estate and will act as the in-house project manager on smaller scale projects. This is a unique client-side project management role that will give the post-holder great experience across a diverse range of projects. The role will give the University the in-house capability to deliver best value for money and design quality, ranging from minor projects at circa £0.1m to £0.5m to major capital schemes in excess of £20m. There will be immediate involvement with a £20m+ refurbishment project at the Kingston School of Art. The successful candidate will possess significant project management experience, including leading small scale projects and large capital schemes, working on building types with comparable characteristics to those found in the Higher Education sector. Strong strategic planning and project management skills with experience of business reporting to senior level stakeholders will be expected. Prospective candidates will be technically competent and familiar with construction contract administration and able to demonstrate good experience of managing construction projects safely and within agreed parameters of time, cost and quality.
The Kingston University Estate Vision
At Kingston University we take great pride in the difference we make to the lives of our 16,499 students and the wider community we serve. We are constantly striving to provide excellent services and to continue to make a positive contribution to the economic, social and cultural life of the borough. Over the last 10 years we have achieved a lot by investing in our estate and over the next 10 years we hope to continue to improve and transform our campuses by providing an even better teaching and learning experience, and upgraded facilities for students, staff and the local community. A key aim of the Estate Vision is to create new high-quality buildings that will provide an even better teaching and learning experience across our campuses. Many of our buildings were built between the 1950s and 1970s. Inevitably these buildings are deteriorating, costly to run and aren’t energy efficient. Other UK universities are investing in their campuses which means we also need to invest to maintain our success in a competitive market. These new buildings will be environmentally sustainable and will be flexible so they can adapt to future teaching needs. In the longer term this will enable us to produce a more sustainable community. We also aim to
relocate our teaching facility at Roehampton Vale from Wandsworth into the borough of Kingston. The campus development plan sets out the University’s aspirational long term plans, over the next ten years, to create a world class Civic University at the heart of Kingston, which will enhance the experience for students, staff, visitors and the wider community, and integrate seamlessly with the rest of the borough. We are committed to investing in facilities which provide innovative and flexible space, designed to develop student potential and deliver new and collaborative ways of learning, teaching and working. Increasing our status as a distinctive University recognised internationally for excellence and academic success. Our plan is designed to meet the University’s immediate needs while providing a framework for the future, improving the campus environment with stunning new contemporary spaces. Further information can be viewed at: https://www.kingston.ac.uk/aboutking- stonuniversity/howtheuniversityworks/ universityplan/ https://www.kingston.ac.uk/aboutking- stonuniversity/campus-development/ https://www.kingston.ac.uk/aboutking- stonuniversity/location/
Key Kingston Stats
Top
London University 1
NEON University of the Year Award 2
Winner of the 2017 Guardian University Award for Teaching Excellence
Top 15 in Europe for gender equality of staff and students 3
Kingston community
Gender Split Female:
Country of Origin Home/EU:
Aged 20 and under: 65.4% Over 21: 34.6%
55.3% 44.3%
87.19% 12.81%
Male: Other:
OS:
0.3%
1. Guardian League Table 2019, 2. In 2017, for the second year running, 3. Times Higher Education teaching excellence ranking 2018 4. National Student Survey 2018 5. HESA 2015/16 6. HE-BCI survey 2016/17 7. Kingston upon Thames is the safest boroughs in London (Met Police 2018) 8. By 2022/23 9. Young University Ranking 2018, Times Higher Education
4
Four courses received 100% student satisfaction 4
140 Countries represented on campus
95% of graduates in work or further study six months after of graduating 5
Most successful UK higher education institution for graduate start-up companies 6
Ranked in the top 200 young universities in the world 9
£118.7m being spent on campus development 8
Safest borough in London 7
Students registered in the academic year 2017/8
Ethnic Diversity White:
First Timers First in family to go to University:
Disability No declared disability:
39.4% 28.4% 18.0% 12.8%
86.2%
Asian: Black:
43.9%
Specific learning difference: 6.1% Other disability: 7.7%
Mixed/Other:
Unknown:
1.5%
5
The Role Construction Project Manager
Job Title: Grade: Grade Faculty/Dept: School/Section: Reports to: Direct Reports:
Construction Project Manager
9
Estates
Corporate Affairs
Dapital Projects TeamLeader / Deputy Director of Estates
tba Date of Job Description: May 2019 Job Purpose
The Construction Project Manager will provide Project Management services, assisting the Deputy Director in managing the capital, minor works and campus improvement programmes of the University. Generally, for projects in excess of £1m there is always a full external project management and design team. In these instances, the Construction PM will fulfil the role of Estate Client Representative, coordinating all aspects of University project inputs. Reporting to the Capital Projects Team leader she or he will sometimes be responsible for providing a complete project management service for smaller building and engineering related projects from inception to completion. The Construction Project Manager will also be required to provide in-house project management and end-user representation on smaller projects, together with briefing and feasibility advice on all projects to ensure the delivery of best value for money and consistent quality on projects ranging from £5,000 up to £10 million (most projects will be between £50K and £1m construction cost although there will be a small number of significantly larger projects for which there will be a full external project management and design team). In the immediate term, this role will provide Estate Client Representative services on a £20m refurbishment project in the Art School, which is currently on site. Projects emanate from Faculties, Departments, Estates and from the University’s Estate Vision. The Construction Project Manager role will include: • Developing some of these initial concepts to the point where they can be evaluated for practical and financial purposes and subsequently delivering them. • Overseeing the production of feasibility studies by external teams on larger projects, and subsequently overseeing their delivery in the role of Estates Client Representative. • Providing and leading the provision of the highest level of project management, design advice and customer service, to both internal and external customers. Roles & Responsibilities These are the key responsibilities of the job: on occasion you may be required to undertake other duties commensurate with your grade. Due to the level of the role, the incumbent will need to work flexibly in order to accommodate the scope of the role and to prioritise and achieve initiatives, tasks and timelines. Please note: Project delivery is at the core of everything that Estates does as a department. All staff are required to assist with project delivery in any way that the Director of Estates may reasonably request.
• Assist the Capital Projects Team Leader in designing, developing and delivering the University’s programme of Capital, Minor and Improvement Works. • Working with and improving Estates project management procedures and processes, devise programmes, investigate requests for improvements and sometimes carry out feasibility studies on smaller projects, keeping all necessary records in a planned and methodical way. Manage projects finances strictly in line with Estates project financial management procedures. Prepare and submit regular project reports. • Prepare detailed briefing documents for external consultants and detailed specifications for tendering to external contractors. Work in accordance with Estates frameworks and procurement processes. • Have a good working knowledge of Health and Safety rules, regulations and legislation, including CDM regulations. Work closely with the University’s Health, Safety & Security Office, KUSCO staff, and others as necessary. Closely manage contractors to confirm their H&S systems are fully applied. • Supervise consultants and contractors to determine that projects are delivered to time, budget, quality and agreed performance levels and that the day-to-day needs of the University are maintained. • In respect of logistics, health & safety, security, car parking, access control etc. Liaise closely with KUSCO, I&TS etc. to ensure programmes of work are coordinated. Ensure minimal disruption to the ongoing operation of the University. • Act as client liaison (Estates Client Representative) to external project teams, ensuring design quality is maintained and communications between Estates and client groups (University Faculties and Directorates) are managed. That reports and documents are shared with the relevant parties and that key project stages are formally signed-off in accordance with Estates project management processes. • Utilise AutoCAD, Planon (the University’s estate management software), MS Project and other appropriate packages to prepare, review and update project management documentation, drawings and databases as necessary (appropriate training will be given). • Provide timely and accurate management reporting (including cost reporting) for internal and external purposes. Manage and report on delegated budgets within agreed annual allocations. Typically project budgets will range from £5,000 to £1.5million. • Carry out Post Project Implementation evaluations as a matter of course, ensuring that quality is addressed.
The Role Construction Project Manager
• Deputise as and when required; assist the Deputy Director and other Project Managers as and when required, and act on their behalf during periods of absence. • Undertake any other duties appropriate to the grade of post as determined from time to time. General To All Estates Project Manager Roles • Manage own workload and priorities as well as those of the project team/s to ensure realistic delivery expectations are effectively met. • Work pro-actively to mitigate potential risks to both individual projects and overarching programme success ensuring any such risks are flagged appropriately. • Contribute to broader project work and actively participate in relevant working groups. • Network with staff and students across the University and acting as a champion for Estates at all times. • Work cooperatively with other Project Managers to support delivery across all projects. • Contribute to and actively encourage knowledge sharing and up-skilling opportunities across all teams. • Ensure that all project documents are managed in accordance with Estates document management processes. All documents must always be filed centrally. Estates is a collaborative department so electronic filing must be done regularly rather than allowed to accumulate. Personal filing systems are expressly discouraged as they directly inhibit successful collaboration within the department. • Take reasonable care of your own health and safety, and that of other persons that may be affected within the relevant working environment, in accordance with the University Health and Safety procedures and ensure that contractors meet and comply with current Health and Safety regulations. Work within Estates guidance for lone working. • Occasionally work outside of normal office hours where projects require that.
Estates Behavioural Values Estates exists to facilitate a quality, sustainable, legally compliant, well maintained and consolidated estate that enables the University to meet its strategic objectives and enhances the experience of students, staff and visitors. Embedding the following behaviours will enable that aspiration. These behavioural expectations are explicitly set out to help us focus on delivery: Managing self and personal skills: Being willing and able to assess and apply our own skills, abilities and experience. Being aware of our own behaviour and how it impacts on others. Delivering excellent service: Providing the best quality service to external and internal clients Finding innovative solutions: Working enthusiastically and with creativity to analyse problems and develop innovative and workable solutions. Identifying opportunities for innovation. Embracing change: Adjusting to unfamiliar situations, demands and changing roles. Seeing change as an opportunity and being receptive to new ideas. Achieving results: Planning and organising our workloads to ensure that deadlines are met within resource constraints. Consistently meeting objectives and success criteria. Important Working Relationships
Capital Projects Team leader Deputy Director of Estates Project Managers Energy Manager Health Safety & Security Manager KUSCO Finance Manager Communications Manager Faculties and Directorates
(Estates operates across all University sites including affiliated and collaborative partner sites and all members of Estates are required to work flexibly across all University sites as required to best support delivery on project goals.)
The Role Construction Project Manager
Knowledge & Qualifications
Essential
Desirable
1. A construction project management qualification and membership of the relevant professional institution (either APM or RICS), combined with a demonstrable interest in design quality. OR A qualification in building services design. Compelling credentials in the delivery of construction services projects in an occupied environment. Membership of a relevant professional institution. OR A qualification in Architecture or Architectural technology, candidates should have compelling credentials in the management of construction projects in an occupied environment. Membership of a relevant professional institution (eg RIBA, MBIAT). 1. Project managing capital schemes, building, engineering and refurbisahment projects 2. Reporting on project progress, interrogating services design, programme and cost and highlighting and managing change and risk. 3. Establishing and implementing design, financial, quality assurance and performance monitoring systems for internal stakeholders as well as external consultants and contractors. 4. Responsiveness to the needs of building users. Ability to provide including Word, Excel, MS Project. (Familiarity with AutoCAD and BIM would be useful). 1. Computer literacy and knowledge of project management tools including Word, Excel, MS Project. (Familiarity with AutoCAD and BIM would be useful). 2. Confidence in the use of numerical and technical data with an emphasis on financial reporting and project progress reporting. 3. Good working knowledge of health and safety regulations relating to construction, building and engineering regulations and construction law. 2. A project management qualification. Demonstrable Experience required Technical Skills & Competencies
Y
Y
Essential
Desirable
Y
Y
Y
Y
Esssential Desirable
Y
Y
Y
4. Good understanding of building design and technical requirements.
Y
5. Excellent numerical, written and verbal communication skills.
Y
6. Excellent inter-personal and team working skills.
Y
7. Ability to work within tight budgets with awareness of value for money
Y
8. The ability to self-motivate and to motivate others.
Y
Why work at Kingston University?
Supporting perso Our staff are the m we have. We want learners and so our development appra every member of st development plan. To help you fulfil yo University provides training programme managed develop If you want to add t there is a staff spon helping towards fee the University. The annually, and succe receive tax-free fun years. If you’re a member we’ll pay up to £15 your annual subscri Season ticket loan We know that publi be high, and so off (up to £10,000) to h cost of commuting best value for your j Cycling to work The University has t Cyclescheme Ltd t opportunity to obtai and safety and sec work.
Kingston University is a great place to work. Our staff have access to a wide range of benefits. Annual leave, work-life balance and flexible working You will enjoy generous holiday entitlement of 43 days each year. This is made up of 35 days annual leave plus the eight statutory Bank holidays. We have a progressive approach to flexible working and welcome returners to work and requests for flexibility. Health and wellbeing Your health and wellbeing is important to us. We will do our best to enhance your wellbeing at work, including actively promote events and initiatives to support you in staying healthy. However, it’s reassuring to know that you will have access to support and advice from our Occupational Health team who will explore ways to help you stay at work or support you in your return to work if you are unwell. The University also offers a generous occupational sick pay scheme. Staff can benefit from discounted membership rates at the Fitness Centre at Penrhyn Road. There’s also the Health Centre, where you can choose from a range of a reasonably priced therapies, ranging from physiotherapy to
reflexology. Pensions
Staff benefits for the generous local government pension scheme. Further details can be viewed at https://lgpsmem- ber.org/thinking-joining.php
al development st important resource ou to be continual performance and sal scheme means ff will have a personal r potential, the range of central , as well as locally ent funds. your qualifications, orship scheme for further study at cheme is open sful applicants can ing for up to three f a professional body, toward the costs of tion. transport costs can r season ticket loans lp you spread the nd let you get the urney.
Discounted services and goods To help you make the most of working in Kingston upon Thames, we’ve negotiated numerous discounts with a wide range of companies. Discounts are published and updated in the regular electronic staff bulletin, called Insight. Free software University staff are entitled to free Microsoft software that can be downloaded for use on home computers. The offer includes Microsoft Office and other popular packages. Employee assistance programme Our employee assistance programme provides a wide range of services and support, free of charge, to Kingston University staff and their close family members (living at the same address).
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Further Information and application process
For a confidential discussion to learn more about the role and opportunity please contact Kingston University’s appointed recruitment partners Ben Duffill and Nick Coppard of The Management Recruitment Group. Ben Duffill T: 0203 962 9900 M: 07976 125 010 E: ben.duffill@mrgpeople.co.uk Nick Coppard T: 0203 962 9900 M: 07896 079 495 E: nicholas.coppard@mrgpeople.co.uk Applications should consist of a comprehensive CV and supporting cover letter. Applications should be sent to ben.duffill@mrgpeople.co.uk and nicholas.coppard@mrgpeople.co.uk The closing date for applications is Sunday 9th June 2019. Interviews week commencing 24th June 2019.
www.mrgpeople.co.uk
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