Peachtree Group, Hospitality Management Procurement Essentials Keenan Nuzum | Chris Kay
Table Of Contents
1. Price Tracker 2. Avendra® ID 3. CapEx SOP 4. Responsibility Matrix 5. Brand Standards 6. Avendra® Contacts 7. FAQ 8. Glossary
Price Tracker What is it?
The Price Tracker is a quick, real-world snapshot of what our hotels have recently paid or been quoted for commonly purchased items across categories like FF&E, OS&E, Appliances, and Engineering . It compiles recent purchases from our properties so GMs can see typical price ranges and vendors used at a glance. Use it to sanity-check a budget, pressure-test a quote, or spot alternatives that other hotels are successfully deploying.
Price Tracker Appliances
Date Purchased
Item
Property
Model
Vendor
Price
2/12/26
Samsung 55" Smart TV
Hampton Inn
HG55U701FNFXZA
Eleven HTC
$532
2/6/26
Double Door Reach-in Freezer
Aloft
Atosa MBF8503GR
R.E.P.
$3,595
2/6/26
Dishmachine
Hyatt House
Champion DH-3000
R.E.P.
$9,625
2/3/26
GE Countertop Microwave
Homewood Suites
GCST16S1WSS
KniTec
$203
1/28/26
GE In-room Dishwasher
Homewood Suites
GDF450PSRSS
KniTec
$448
1/22/26
Commercial Microwave
Springhill Suites
ACP RCS10TS
Ed Don
$601
1/21/26
Hot Food Display Case
Home2
Vollrath HFM-36
Ed Don
$1,676
1/13/26
LG TV 55" Pro:Idiom
Hilton Garden Inn
55UK560H0UA
KniTec
$603
Price Tracker Linen & Terry
Date Purchased
Item
Property
Model
Vendor
Price
CleanRest Pro Mattress Encasement
2/25/26
Residence Inn
103171 (3/Cs)
HD Supply
110.81
2/25/26
Queen Flat
Springhill Suites
144260 (24/Cs)
HD Supply
$214
2/25/26
King Vista Blanket
Springhill Suites
355450 (EA)
HD Supply
$175
2/25/26
Hand Towel
HGI
0078365 (24/Cs)
Guest Supply
$144
2/25/26
King Flat
HGI
0019077 (12/Cs)
Guest Supply
$130
Ensure linen and terry are priced with both Guest Supply and HD Supply. While the brand determines the base pricing, Avendra negotiates the markup applied by the suppliers.
Price Tracker FF & E
Date Purchased
Item
Property
Model
Vendor
Price
2/13/26
Guestroom Sleeper Sofa
Home2
GM-108
Southfield
$1,538
2/9/26
Queen Mattress
Courtyard
PSHP20 Corporate Suite
Serta Simmons
$318
2/9/26
Chaise Lounge
Home2
KOR Relaxed Sling Armless
Tropitone
$434
2/6/26
Recumbent Bike
Hampton
RBK 685
Precor
$3,991
2/6/26
Upright Bike
Aloft
ASPC-SL-ALLXN-12
Life Fitness
$2,158
2/4/26
King size Mattress
Courtyard
PSHP20 Corporate Suite
Serta
$399
1/12/26
Corridor Wall Vinyl
Homewood
Y47321PV (30 LYD)
National Solutions
$14
The Seating Shoppe Southern Aluminum
1/6/26
Meeting Room Stack Chairs
AC
Preston Chair - CM-3328
$119
1/6/26
Meeting Room 24x72" T2 Tables
HGI
DS2472V2L
$778
Price Tracker FF & E Continued
Date Purchased
Item
Property
Model
Vendor
Price
12/29/25
Table Lamp (Guestroom)
Home2
6538EOU
Arkansas Lighting
$127
12/19/25
Blackout Shade (roller)
Hampton
Pearl, NF-NSS (70"x70")
Threadwell
$189
12/16/25
King Mattress
Holiday Inn
BRHP 20 ST Chapelle K
Serta Simmons
$351
12/4/25
Safety Deposit Box (7 boxes)
Home2
SDBAXN-7 AXN
Safe & Vault
$1,215
6/12/25
King Bed Skirt
Homewood Suites
Custom
Fabricut Contract
$78
6/12/25
Queen Bed Skirt
Homewood Suites
Custom
Fabricut Contract
$74
4/3/25
Carpet Tile
Hampton Inn
SHSULC12-253674
Shaw Industries
$21
Price Tracker OS & E
Date Purchased
Item
Property
Model
Vendor
Price
2/26/25
Sanitaire Eon Vacuum
Canopy
SC5500B
HD Supply
$377
2/26/25
Tissue Box Cover
Residence Inn
FOH RTB007FRR11
FOH Worldwide
$24
2/24/26
Karcher Sensor XP12
HGI
1.012-611.0
Guest Supply
$683
Suncast Premium Housekeeping Cart
1/15/26
Hyatt House
NA
HD Supply
$674
1/14/26
Simple Human Bullet Trashcan
TownePlace Suites
0029249
Guest Supply
$172
Jones Property Services Jones Property Services
10/28/25
Bissell Wide Vac
Canopy
BGUPRO12T
$492
Suncast Premium Housekeeping Cart
10/13/25
Residence Inn
NA
$658
10/23/25
6'x8’ Walk off Mat
Home2
2752775
Matworks
$541
Price Tracker Engineering
Date Purchased
Item
Property
Model
Vendor
Price
2/16/26
Window Light Blocking Channels
AC
Side and Sill Channels
Threadwell
$103
2/9/26
Amana PTAC
Home2
PTC123K35AXXX
Indoff
$695
Aquatic Consulting & Equipment
2/4/26
Pool Lift
Courtyard
SR Smith Splash Lift 300-0000
$8,330
1/13/26
Friedrich PTAC 15K BTU
Cambria
PDH15K5SGR3
Friedrich
$859
1/9/26
Showerhead
Fairfield
D5263818PK
Ferguson
$47
1/8/26
Amana PTAC
SpringHill Suites
HEC093J35AXXX
PPI
$852
12/5/25
GE VTAC
AC
AVVS12DCXWA
KniTech
$1,850
10/28/25
88x38" Left Shower Panel
Hampton
SP6x24STAG
MPL
$137
Price Tracker Misc.
Date Purchased
Item
Property
Model
Vendor
Price
2/4/26
Bikes (rental)
Moxy
Sole Bicycles
Sole Bicycles
$345
We-3 Transportation We-3 Transportation
1/21/26
14-Person Shuttle
Courtyard
2026 Ford Transit Wagon 14PAX
$96,675
2025 Mercedes Sprinter 2500 M2PV7H GEN III Tesla Universal Wall Connector
1/12/26
15-Person Shuttle
HGI
$83,909
11/24/25
Tesla EV (4) No Infrastructure
Hampton
SmartCharge
$29,424
10/29/25
Portable Bar
TownePlace
Eagle Group PB-5-3VP
Ed Don
$3,251
11/18/25
Self-Pour Beer Station (6 taps)
Hampton
Micro Matic PMB-1-KIT6-68
Micro Matic
$28,243
GEN III Tesla Universal Wall Connector
11/4/25
Tesla EV (3) Rip and Replace
Hampton
SmartCharge
$14,004
6/10/25
Bikes (rental)
Embassy Suites
Priority Coast Bicycles
Priority Bicycles $519.00
Avendra
1. What is Avendra? 2. Avendra Contacts 3. Reporting 4. How to read the reports 5. AP ID Issues
• Avendra is a GPO (Group Purchasing Organization).
• Delivers cost savings by using collective buying power to negotiate better pricing.
• Provides expertise and data insights to improve purchasing decisions, operational efficiency, and supply-chain reliability. • Helps streamline procurement and supply- chain operations by supporting sourcing, supplier vetting, contract management, and logistics.
Susan Webb Senior Account Manager susan.barr@avendra.com My Avendra (Click Here)
For FFE Quotes - FFE@Avendra.com
• Useful Reports
• MSR Report
• Participation Report
• Ecolab Distribution Report
Participation Reporting
Tab 1 – Participation Report
• This tab is a general overview for each of our locations. • The scores are generated based on our spend versus other like hotels in the same area. • This can be skewed as other hotels in the area will have different occupancy rates, group business, new hotel opening orders, etc. • F&B and Room Ops are the biggest drivers for Total Participation.
Participation Reporting
Tab 2 – Impact Report
• This tab shows percentage of spend with the Master Food Distributor that is on contracted items. • Look for these symbols when ordering:
Participation Reporting
Tab 3 – Bracket Report
• This tab shows the bracket each location is currently in, which way they are trending, and how they can improve. • A bracket is your delivery size with the MFD. • Increasing your bracket will lower food costs. Eggs, bacon, sausage, etc. will lower in price as you increase your bracket. • Each bracket is an average savings of 4% on food. • Ordering chemicals and paper supplies from your MFD is the easiest way to increase your current bracket size.
This report highlights properties that are purchasing cleaning chemicals outside of their Master Food Distributor. Ecolab Distribution Report
Impact Savings Opportunity Report
This report shows potential savings from what you are currently ordering with your MFD. • The report does not take brand specs into effect. • The alternative lower cost option does include the product number.
AP ID Issues Who do I reach out to when iBuy has a missing AP ID while processing invoices? • First, Check HIA to see if the supplier is mapped to your location: • Data Views > HIA-Vendor-Location • Filter LocationID to your specific HIA code • If you do NOT see the vendor you need, please submit through the Vendor Request Form • Once a supplier is mapped to your hotel in HIA, HIA will then feed that information to iBuy via the overnight ‘feed’ • If you still do not see an AP ID listed in iBuy after these steps, please reach out to your Procurement Team
CapEx What to Know
Capitalize if:
Expense if:
Aggregate Purchases (De Minimis): • An aggregate group of like items where each item ≤ $1,000 and the group total > $1,000 • Case by case basis • Items MUST be necessary for hotel operations • Examples • Sconces, Chairs, Tables, Safes, etc. • Televisions and mini fridges • Shelving, luggage carts, housekeeping carts
• Asset life > 1 year AND cost > $2,500, OR • Extraordinary repair ≥ $2,500 that extends useful life or increases capacity, OR • Improvement project ≥ $5,000, OR • Renovation FF&E (likely capital, subject to tax review)
• Life ≤ 1 year, or • Cost below thresholds and not part of an improvement/renovation project, or • Item is on the “always expense” list (linens, china, smallwares, etc.), or • Repair doesn’t extend life beyond 1 year, regardless of cost.
CapEx Requests What to Know
What do we need?
• Always provide the make and model • Please inform us when a CapEx is approved • Invoices and W9 should be sent by the GM through the NEW CapEx process
CapEx SOP
Responsibility Matrix
ENGINEERING
PROCUREMENT
IT
Electrical Plumbing Mechanical Elevators
Electronics/Appliances FFE Laundry Equip. PTACs/VTACs Kitchen Equip. Ev Chargers OSE Safes Door Locks Fitness Equip. Associate Alert Devices
Wi-Fi POS PMS EV Chargers Associate Alert Devices Elevators Internet Service Provider Laptops, Printers, PCs
Laundry Equip. Electronics/Appliances FFE EV Chargers
Ev Chargers Associate Alert Devices
Roofing Issues Laundry Equip. Electronics/Appliances FFE EV Chargers
PTACs/VTACs Kitchen Equip. Door Locks
PTACs/VTACs Kitchen Equip. Door Locks
Brand Standards Click Logo to View
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SUPPLIER CONTACTS – National Reps
Tim Webb Director of Corporate Accounts TWebb@guestsupply.com
Lauren Coats National Account Rep Lauren.Coats@hdsupply.com
Katie Ryan Manager National Accounts Katie.Ryan@usfoods.com
Who is my local rep?
Connor Gill Hospitality Sales Support Connor@knitec.com
Francis Gattas Founder francis@elevenhtc.com
Chemical
Ben Greene Senior Corporate Account Manager Benjamin.Greene@ecolab.com
Pest Elimination
Scott Meltzer Assistant Vice President Scott.Meltzer@ecolab.com
Andrea Tyre National Account Rep AndreaTyre@don.com
Jill Welsh Key Account Manager JillWelsh@wasserstrom.com
Other Vendor Contacts
All Other Contacts
Can you substitute any brand PTAC versus what you currently have? • No - if make and model do not match, please confirm with your regional engineer Who’s the best person to reach out to for FF&E purchases? • Marriott – FF&E@Avendra.com • Everyone else – procurement team
FAQ
What’s the average lead time for FF&E? • 12-16 weeks
How do I know if I need pro:idiom or non pro:idiom TVs? • If you have a box behind the TV, you do not need pro:idiom TVs • IHG requires smart TVs
How do I add or remove a user from iBuy? • Reach out to ibuyefficientsupport@avendra.com
My punchout supplier link is broken, who do I reach out to? • ibuyefficientsupport@avendra.com
FAQ
Who should I inform if the brand requires a new food spec? • IHG – Crystal Bonaparte
• Marriott – Melissa St. John • Hilton – Britney Hensley • Full Service – Amber Edwards
What is PayRange? • PayRange is a cashless payment system for our guest laundry equipment
Who can I reach out to for help with PayRange? • ask@payrange.com OR 855-856-6398
How do I process a Capex invoice?
• Send to APCapex@peachtreegroup.com • Include the approval email and copy of the invoice
What’s the process when getting set up with Fintech? • For setting up a new hotel: • Reach out to Sophia Koehl – Skoehl@peachtreegroup.com • For setting up a distributor through the Fintech portal: • https://fms.fintech.com
FAQ
When should I reach out to my IT team? • For anything that requires a connection to the network
How often is will Procurement Essentials be updated? • Once a month
Glossary
Procurement Team: Keenan Nuzum and Chris Kay FFE: Furniture, Fixtures, and Equipment OSE: Operating Supplies and Equipment F&B: Food and Beverage MEP: Mechanical (HVAC), Electrical, and Plumbing PMS: Property Management System CapEx: Capital Expenditure (Non-operating expense) GPO: Group Purchasing Organization (Avendra, HSM)
MSR: Master Supplier Report MFD: Master Food Distributor (US Foods, GFS, Sysco) NIR: No Inventory Record (Not Stocked) Pro:Idiom: Technology used in commercial hospitality TVs to securely deliver HD content and protect it from piracy RFP: Request for Pricing RFQ: Request for Quote Aggregate Purchase: A grouped purchase of like items (same type/model)
P2P: Procure-to-Pay (iBuy, BirchStreet) SOP: Standard Operating Procedure
One Alliance Center
3500 Lenox Road, Suite 625 | Atlanta, GA 30326
peachtreegroup.com
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