Procurement

Peachtree Group, Hospitality Management Procurement Essentials Keenan Nuzum | Chris Kay

Table Of Contents

1. Announcements 2. Price Tracker 3. Avendra® ID 4. CapEx SOP 5. Responsibility Matrix 6. Brand Standards 7. Avendra® Contacts 8. FAQ 9. Glossary

GPO Announcement Avendra HSM

We want to make you aware of an upcoming change to Peachtree Group’s Group Purchasing Organization (GPO) affiliation. Effective January 1, 2027, Peachtree Group will transition from Avendra to Hilton Supply Management (HSM). This change is part of our broader purchasing strategy and is intended to better align our hotels with our operational goals going forward. At this time, no action is required from you or your teams. We are still in the planning phase of the transition, and additional guidance, timelines, and any property-specific instructions will be communicated well in advance of the effective date.

For now, please continue operating as usual under the current process. We will make sure you have the information and support needed as we get closer to the transition.

Price Tracker What is it?

The Price Tracker is a quick, real-world snapshot of what our hotels have recently paid or been quoted for commonly purchased items across categories like FF&E, OS&E, Appliances, and Engineering . It compiles recent purchases from our properties so GMs can see typical price ranges and vendors used at a glance. Use it to sanity-check a budget, pressure-test a quote, or spot alternatives that other hotels are successfully deploying.

Price Tracker Appliances

Date Purchased

Item

Property

Model

Vendor

Price

4/18/26

Champion Dishwasher

Hotel Indigo

Champion UH130B

Ed Don

$6,846

4/16/26

Double Door Reach-In Freezer

Hyatt House

True T-49F-HC

R.E.P.

$7,100

4/15/26

Danby In-Room Fridge

SpringHill Suites

DAR026A1BDD

KniTec

$179

4/15/26

Danby In-Room Microwave

SpringHill Suites

DBMW0720ABD

Eleven HTC

$70

4/14/26

LG 86" Smart TV

Hyatt Centric

86UM670H0UD

Eleven HTC

$2,164

4/12/26

LG TV 50" Hosp. TV

Residence Inn

50UN343H0UA

Eleven HTC

$463

4/6/26

Counter Freezer

Aloft

Excellence CTF-3HC

R.E.P.

$1,650

3/27/26

Rational Combi Oven

Holiday Inn Express

ICP XS E

Ed Don

$10,022

Price Tracker Linen & Terry

Date Purchased

Item

Property

Model

Vendor

Price

CleanRest Pro Mattress Encasement (King)

K CleanRest Pro Mattress Encasement (Ea)

4/20/26

Residence Inn

Jones Property

$71

4/20/26

Queen Flat

Home2

356117 (Dz)

HD Supply

$54.38

4/20/26

Queen Flat

Home2

0023717 (Dz)

Guest Supply

$65.51

4/20/26

Bath Towel

Home2

306934 (26/Cs)

HD Supply

$145.09

4/20/26

Bath Towel

Home2

0078368 (26/Cs)

Guest Supply

$137

Ensure linen and terry are priced with both Guest Supply and HD Supply. While the brand determines the base pricing, Avendra negotiates the markup applied by the suppliers.

Price Tracker FF & E

Date Purchased

Item

Property

Model

Vendor

Price

Brand Standard Furnishings (BSF)

4/15/26

Counter Height Table

Embassy

CG-01

$1,754

4/15/26

King Mattress

Residence Inn

Sealy Artesia 2.0 1-sided

Guest Supply

$357

4/13/26

Treadmill

Tribute Hotel

T-ES-TouchPC-02

Matrix

$6,800

4/13/26

Upright Bike

Tribute Hotel

U-ES-TouchPC-02

Matrix

$4,200

4/1/26

Safety Deposit Box (7 boxes)

TownePlace

SDBAXN-7 AXN

Safe & Vault

$1,215

3/31/26

Dining Chair

Embassy

SG-01

BSF

$594

3/30/26

Towel Caddy

HGI

Mayne Towel Valet, BL

Guest Supply

$789

3/28/26

Chaise Lounge

HGI

Tosca Lounger

Ratana

$457

Innovations Lighting

3/25/26

Single Table Lamp

Hyatt Centric

LT33 – Innovations

$269

Price Tracker FF & E Continued

Date Purchased

Item

Property

Model

Vendor

Price

3/25/26

In-room Safe

Hyatt Centric

Infinity II 41 Dig

Assa Abloy

$276

Illumination Lighting Illumination Lighting

3/24/26

Table Lamp (Guestroom)

Courtyard

D-6794-01 (X-302)

$37

3/24/26

Lamp Shade

Courtyard

D-6794-01 Shades Only

$12

3/20/26

Pool Umbrella

Home2

UM01009BLK/C

Ratana

$312

3/6/26

Full Sleeper Sofa

Home2

108-4GM

Southfield

$1,538

6/12/25

Queen Bed Skirt

Homewood Suites

Custom

Fabricut Contract

$74

4/3/25

Carpet Tile

Hampton Inn

SHSULC12-253674

Shaw Industries

$21

Price Tracker OS & E

Date Purchased

Item

Property

Model

Vendor

Price

4/17/26

In-Room Wastebasket

Moxy

AUSRWMBP

Paradigm Trends

$36

4/17/26

Tissue Box Cover

RTB001WHL11

Room360

$18

4/17/26

Steamer Bag

Moxy

11x14 Steamer Canvas Bag

1Concier

Suncast Premium Housekeeping Cart

4/15/26

Jones Property

$659

4/15/26

Sanitaire Eon Vacuums

TownePlace Suites

Jones Property

$395

4/14/26

Men's Hangers (100/CS)

204169

HD Supply

$102

4/14/26

ST Herringbone Queen Blanket

Moxy

346422

HD Supply

$90

4/13/26

Rubbermaid Quick Cart

AC/Moxy

702985

Guest Supply

$396

Price Tracker Engineering

Date Purchased

Item

Property

Model

Vendor

Price

4/15/26

Amana PTAC

HGI

PTH094J35AXXX

PPI

$886

4/15/26

EnMotion Paper Towel Dispenser

0025592

Guest Supply

$58

4/15/26

Engineering Tool Bag (84 PC)

0037305

Guest Supply

$464

Aquatic Consulting & Equipment

3/30/26

Pool Lift

Courtyard

SR Smith Splash Lift 300-0000

$8,245

3/13/26

Kohler Toilet

4113952

Ferguson

$202

3/11/26

Zoneline VTAC

ACCS12DCXWA-GE

KniTec

$1,850

3/2/26

Friedrich PTAC 12K BTU

Residence Inn

VHA12K25RCQ

Friedrich

$1,631

2/16/26

Window Light Blocking Channels

Side and Sill Channels

Threadwell

$103

Price Tracker Misc.

Date Purchased

Item

Property

Model

Vendor

Price

4/17/26

Meeting Room Podium

HGI

47" Clear Acrylic Podium

Vevor

$161

GEN III Tesla Universal Wall Connector

4/13/26

Tesla EV (2) Rip and Replace

HGI

SmartCharge

$8,619

2/4/26

Bikes (rental)

Moxy

Sole Bicycles

$345

We-3 Transportation We-3 Transportation

1/21/26

14-Person Shuttle

Courtyard

2026 Ford Transit Wagon 14PAX

$96,675

2025 Mercedes Sprinter 2500 M2PV7H

1/12/26

15-Person Shuttle

HGI

$83,909

11/18/25

Self-Pour Beer Station (6 taps)

Hampton

Micro Matic PMB-1-KIT6-68

Micro Matic

$28,243

GEN III Tesla Universal Wall Connector

11/4/25

Tesla EV (3) Rip and Replace

Hampton

SmartCharge

$14,004

4/17/25

Portable Bar

HGI

Eagle Group PB-5-3VP

Ed Don

$3,251

Avendra

1. What is Avendra? 2. Avendra Contacts 3. Reporting 4. How to read the reports 5. AP ID Issues

• Avendra is a GPO (Group Purchasing Organization).

• Delivers cost savings by using collective buying power to negotiate better pricing.

• Provides expertise and data insights to improve purchasing decisions, operational efficiency, and supply-chain reliability. • Helps streamline procurement and supply- chain operations by supporting sourcing, supplier vetting, contract management, and logistics.

Susan Webb Senior Account Manager susan.barr@avendra.com My Avendra (Click Here)

For FFE Quotes - FFE@Avendra.com

• Useful Reports

• MSR Report

• Participation Report

• Ecolab Distribution Report

• Property Avendra ID

Participation Reporting

Tab 1 – Participation Report

• This tab is a general overview for each of our locations. • The scores are generated based on our spend versus other like hotels in the same area. • This can be skewed as other hotels in the area will have different occupancy rates, group business, new hotel opening orders, etc. • F&B and Room Ops are the biggest drivers for Total Participation.

Participation Reporting

Tab 2 – Impact Report

• This tab shows percentage of spend with the Master Food Distributor that is on contracted items. • Look for these symbols when ordering:

Participation Reporting

Tab 3 – Bracket Report

• This tab shows the bracket each location is currently in, which way they are trending, and how they can improve. • A bracket is your delivery size with the MFD. • Increasing your bracket will lower food costs. Eggs, bacon, sausage, etc. will lower in price as you increase your bracket. • Each bracket is an average savings of 4% on food. • Ordering chemicals and paper supplies from your MFD is the easiest way to increase your current bracket size.

This report highlights properties that are purchasing cleaning chemicals outside of their Master Food Distributor. Ecolab Distribution Report

Impact Savings Opportunity Report

This report shows potential savings from what you are currently ordering with your MFD. • The report does not take brand specs into effect. • The alternative lower cost option does include the product number.

AP ID Issues Who do I reach out to when iBuy has a missing AP ID while processing invoices? • First, Check HIA to see if the supplier is mapped to your location: • Data Views > HIA-Vendor-Location • Filter LocationID to your specific HIA code • If you do NOT see the vendor you need, please submit through the Vendor Request Form • Once a supplier is mapped to your hotel in HIA, HIA will then feed that information to iBuy via the overnight ‘feed’ • If you still do not see an AP ID listed in iBuy after these steps, please reach out to your Procurement Team

CapEx What to Know

Capitalize if:

Expense if:

Aggregate Purchases (De Minimis): • An aggregate group of like items where each item ≤ $1,000 and the group total > $1,000 • Case by case basis • Items MUST be necessary for hotel operations • Examples • Sconces, Chairs, Tables, Safes, etc. • Televisions and mini fridges • Shelving, luggage carts, housekeeping carts

• Asset life > 1 year AND cost > $2,500, OR • Extraordinary repair ≥ $2,500 that extends useful life or increases capacity, OR • Improvement project ≥ $5,000, OR • Renovation FF&E (likely capital, subject to tax review)

• Life ≤ 1 year, or • Cost below thresholds and not part of an improvement/renovation project, or • Item is on the “always expense” list (linens, china, smallwares, etc.), or • Repair doesn’t extend life beyond 1 year, regardless of cost.

CapEx Requests What to Know

What do we need?

• Always provide the make and model • Please inform us when a CapEx is approved • Invoices and W9 should be sent by the GM through the NEW CapEx process

CapEx SOP

Responsibility Matrix

ENGINEERING

PROCUREMENT

Electrical Plumbing Mechanical Elevators

Electronics/Appliances FFE Laundry Equip. PTACs/VTACs Kitchen Equip. Ev Chargers OSE Safes Door Locks Fitness Equip. Associate Alert Devices

Wi-Fi POS PMS EV Chargers Associate Alert Devices Elevators Internet Service Provider Laptops, Printers, PCs

Laundry Equip. Electronics/Appliances FFE EV Chargers

Ev Chargers Associate Alert Devices

Roofing Issues Laundry Equip. Electronics/Appliances FFE EV Chargers

PTACs/VTACs Kitchen Equip. Door Locks

Brand Standards Click Logo to View

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SUPPLIER CONTACTS – National Reps

Tim Webb Director of Corporate Accounts TWebb@guestsupply.com

Lauren Coats National Account Rep Lauren.Coats@hdsupply.com

Katie Ryan Manager National Accounts Katie.Ryan@usfoods.com

Who is my local rep?

Connor Gill Hospitality Sales Support Connor@knitec.com

Francis Gattas Founder francis@elevenhtc.com

Chemical

Ben Greene Senior Corporate Account Manager Benjamin.Greene@ecolab.com

Pest Elimination

Scott Meltzer Assistant Vice President Scott.Meltzer@ecolab.com

Andrea Tyre National Account Rep AndreaTyre@don.com

Jill Welsh Key Account Manager JillWelsh@wasserstrom.com

Other Vendor Contacts

All Other Contacts

Can you substitute any brand PTAC versus what you currently have? • No - if make and model do not match, please confirm with your regional engineer Who’s the best person to reach out to for FF&E purchases? • Marriott – FF&E@Avendra.com • Everyone else – procurement team

FAQ

What’s the average lead time for FF&E? • 12-16 weeks

How do I know if I need pro:idiom or non pro:idiom TVs? • If you have a box behind the TV, you do not need pro:idiom TVs • IHG requires smart TVs

How do I add or remove a user from iBuy? • Reach out to ibuyefficientsupport@avendra.com

My punchout supplier link is broken, who do I reach out to? • ibuyefficientsupport@avendra.com

FAQ

Who should I inform if the brand requires a new food spec? • IHG – Crystal Bonaparte

• Marriott – Melissa St. John • Hilton – Britney Hensley • Full Service – Amber Edwards

What is PayRange? • PayRange is a cashless payment system for our guest laundry equipment

Who can I reach out to for help with PayRange? • ask@payrange.com OR 855-856-6398

How do I process a Capex invoice?

• Send to APCapex@peachtreegroup.com • Include the approval email and copy of the invoice

What’s the process when getting set up with Fintech? • For setting up a new hotel: • Reach out to Sophia Koehl – Skoehl@peachtreegroup.com • For setting up a distributor through the Fintech portal: • https://fms.fintech.com

FAQ

When should I reach out to my IT team? • For anything that requires a connection to the network

How often is will Procurement Essentials be updated? • Once a month

Glossary

Procurement Team: Keenan Nuzum and Chris Kay FFE: Furniture, Fixtures, and Equipment OSE: Operating Supplies and Equipment F&B: Food and Beverage MEP: Mechanical (HVAC), Electrical, and Plumbing PMS: Property Management System CapEx: Capital Expenditure (Non-operating expense) GPO: Group Purchasing Organization (Avendra, HSM)

MSR: Master Supplier Report MFD: Master Food Distributor (US Foods, GFS, Sysco) NIR: No Inventory Record (Not Stocked) Pro:Idiom: Technology used in commercial hospitality TVs to securely deliver HD content and protect it from piracy RFP: Request for Pricing RFQ: Request for Quote Aggregate Purchase: A grouped purchase of like items (same type/model)

P2P: Procure-to-Pay (iBuy, BirchStreet) SOP: Standard Operating Procedure

One Alliance Center

3500 Lenox Road, Suite 625 | Atlanta, GA 30326

peachtreegroup.com

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