Smart Buildings Systems Manager Estates & Facilities Management
Candidate Pack
We are recruiting a Smart Buildings Systems Manager This role has been created to primarily manage and develop the University’s extensive TREND BMS network, but critically to also support the strategic planning and direction which will transform how the University manages its buildings through the exploitation of advances in smart technology. Building on our digital advancements, we are investing heavily in our learning environment at the forefront of technology. The University has a desire to develop a smart buildings solution where software-based analytics, machine learning and artificial intelligence (AI) can be applied to extract value from data provided by the numerous intelligent but autonomous systems existing at the University. By using smart technology, we will optimise energy use and reduce costs, improving productivity, environmental performance, operational efficiency, and enhance health and well-being. A significant element of this will be met through the development and integration of the University’s extensive Trend Building Energy Management System (BEMS) and other existing autonomous systems onto a single smart platform, A key aim and a objective of this role is to manage, develop and detail the standards and procedures required to ensure that the upgrade from TREND 963 to IQ Vision delivers a system capable of supporting the University’s Smart aspirations, now and for the future. The University is committed to Net Zero Carbon by 2030 and the role will maintain a continuous drive to maximize the efficiency of our building usage and the performance of all the HVAC controlled systems to provide a safe, comfortable environment for staff and students whilst also reducing energy consumption and carbon emissions.
JOB DESCRIPTION AND PERSON SPECIFICATION
THE UNIVERSITY OF LEEDS
THE FACILITIES DIRECTORATE
WORKING AT THE UNIVERSITY
DIGITAL TRANSFORMATION
EQUALITY AND INCLUSION
APPLICATION PROCESS
CARBON NET ZERO
UNIVERSITY OF LEEDS
Established in 1904, The University of Leeds is a member of the Russell Group of universities, we are one of the UK’s top ten research institutions and one of the largest higher education institutions in the UK. We are renowned globally for the quality of our teaching and research. The strength of our academic expertise, combined with the breath of disciplines we cover, has a real impact on the world in cultural, economic and societal ways. Research is at the heart of university life. We are an outstanding re- search university, securely placed in the UK’s top ten and achieving significant increases in research quality, income and impact. Our ambitious approach to student education is supported by a digital transformation that offers exciting new ways of teaching and learning throughout the world. Building on our digital advancements, we are investing heavily in our learning environment at the forefront of technology. A truly global university, we contribute most effectively to sharing knowledge, innovation and educa- tion worldwide by building productive, mutually beneficial relationships with researchers, universities and other organisations in many countries. Doing so helps us to create opportunities to widen horizons and bring new perspectives to education.
Our staff have been awarded 29 National Teaching Fellowships – more than any other university
Leeds is ranked in the top 100 universities in the QS World Universi- ty Rankings 2021
Our Strategy
Further information about the University and our Strategic Plan 2020-2030, can be found here: https://spotlight.leeds.ac.uk/strategy/
OUR DIVERSE UNIVERSITY COMMUNITY
Our strategy identifies three core areas of focus:
We have more than 39,000 students including more than 36,500 full time, 2,400 part time, 28,300 undergraduates and 10,700 postgraduates.
• Culture – recognising that collaboration rather than competition is fundamental to yielding excellence in research, education and societal impact. • Community – recognising the importance of diversity, partnership and innovation in forging strong communities internally and externally. • Impact – recognising the need to develop the next generation of global citizens and to focus our research efforts on areas in which we can be truly globally leading, while harnessing the potential of digital innovation to enhance both.
We have over 13,400 international students from 137 countries, including exchange students.
We have a global network of alumni and are in regular contact with more than 312,000 alumni in more than 197 different countries.
We are a member of the Russell Group of research-intensive universities
The results of the Research Excel- lence Framework (REF) 2021 identi- fied that 90% of University of Leeds research has a quality rating of “world-leading” or “internationally excellent”.
We have 9,200 staff from more than 100 different countries.
In our latest audit by the Quality Assurance Agency the University received a commendation, the high- est category of praise available, for our enhancement of student learning opportunities
We contribute £1.3 billion every year to the UK economy – students add close to £200m of international revenue into the City Region each year.
We were awarded the Queen’s Anniversary prize, the country’s highest accolade for an academic institution, in 2009 and 2011 and 2021
We are part of the Worldwide Universities Network (WUN), which comprises 23 research-intensive institutions spanning six continents
The Facilities Directorate
‘World leading education and research requires world leading people and facilities.. Under the management of the Director of Estates and Facilities, the University has undertaken an ambitious £520 million capital investment programme to further strengthen our position as a leading UK university. Projects have included £24m for the new Laidlaw Library and £25m refurbishment of the Edward Boyle Library, which together have increased the number of study spaces available to students to/by 4,500 seats. £98 million Bragg Building, an integrated site for engineering and physical sciences that houses the cutting edge Bragg Centre for Materials Research. £40 million Nexus Innovation Centre connecting business with research expertise, supporting pioneering research collaboration with creative sector partners and a major investment to provide state-of the-art Business School teaching facilities in the Esther Simpson Building. We continue to invest heavily in our buildings, systems and people to underpin and support the highly valued work of our Professional Services and Support Colleagues The University has approved a £325 million capital works programme over the coming years; this includes strategic programmes of work for Net Zero Carbon at £75 million, Digital transformation of £36 million, Infrastructure upgrades of £95 million and Fire Safety upgrades. The digital investment is allocated to address our future ways of working, smart buildings & smart campus, creating digitally enabled teaching rooms and laboratories, global class rooms and recording spaces.
The Facilities Directorate brings together Estates and Facilities, Commercial and Campus Support Services, Residential Services and Sustainability, employing over 1100 staff, to provide first class facilities and services to support the University’s strategic objectives and world class aspirations. The Directorate impacts all aspects of the student experience and plays an important role in the day-to-day running of the University of Leeds. The Directorate is responsible for the maintenance and development of the University estate, the commercial and campus support services, residences and sustainability services at the University of Leeds.
• Developing a sustainable, effective and efficient organisation • Delivering an exceptional student experience
• Valuing and developing all our staff • Achieving financial sustainability
Estates & Facilities
learning approaches into all aspects of student education. We will continue to redesign our curricula to deliver effective blended learning for on-campus learners and be prepared to adapt our approach and pivot seamlessly to hybrid and online learning in the face of external forces. We will also redesign our assessments, and our processes for managing assessments, to continue to realise the benefits of digital delivery and marking of assessments, whilst maintaining quality, rigour and standards. This is a great opportunity to reimagine assessment to be more inclusive, flexible and authentic. Online education increases access to learning opportunities for people all around the world and is a powerful force to enhance lifelong learning for all. Growing our online education portfolio will help to support global lifelong learning, and to support realisation of the UN’s Education Sustainable Development Goals. Through working in partnership with education providers globally, we can increase and enrich the global learning community, and collaboration will create new knowledge and impact. Through these partnerships with other universities around the world, and with online education platforms, we can provide accessible, stackable, credentialed online learning opportunities to support people solving global challenges. The educational provision created through these activities will be re- used and re-purposed to enrich our students’ learning, and to grow our professional learning portfolio to generate revenue for the University.
Underpinning this is the transformation of our ways of working to ensure that effective use of digital technologies, data and approaches improves our administrative processes, freeing up as much time as possible for our core business. And beneath all of that is transformation of our culture to embrace digital technologies, and ongoing, deep and impactful professional development to support all staff and students to be able to harness the power and potential of digital technology and manage the challenges they present. It is increasingly evident, both from the research literature and evidence- based practice, that digital technologies and online education offer many opportunities for learners to access educational opportunities more flexibly and inclusively, enable rich and diverse learning communities, and support learners to achieve their learning goals. Embracing digital technologies to enrich face-to-face, hybrid and online education improves learners’ motivation and engagement, and use of active learning pedagogies enables learners to work creatively and innovatively with their peers and teachers to co-create knowledge and gain new skills. Digital Transformation will also have a major impact on our campus and the way that we use our space. The campus will need to adopt ‘Smart’ technologies so that we can drive better utilisation, improve building performance and introduce new ‘App’ driven services (for example) to provide students with an integrated way-finding and timetabling system. New ways of working will also require new, digital workspace solutions and connectivity to support hybrid working. We need to continually scan the horizon and invest in new and emerging technologies that we think can support us to improve our students’ learning opportunities, and enhance their experience, and we can develop and evaluate these solutions ourselves, through partnership with our students, researchers and technology partners. As we evolve our student education strategy, we will incorporate the best practice from our hybrid delivery model and embed student-centred active
Digital Transformation
Digital Transformation is a fundamental strategic priority for the University of Leeds. Our ambition is to become a global leader in the use of digital technologies, data and digital approaches to support student education, global lifelong learning, research and innovation and ways of working, and as a centre for the digital transformation of education and research. Our aim is to become an innovative leader in the use of digital technology, data and digital approaches, working in effective partnerships with other universities, businesses and organisations, to solve global challenges. We already have a great track record in digital transformation, but there are many more opportunities for us to embrace and an exciting journey ahead. By digital transformation, we do not just mean technology or data, but critically encompassing culture, people, processes and impact. For our University, digital transformation
will be crosscutting across our core business of education and research, and our ways of working. In education, it is about understanding and harnessing the potential affordances of digital technologies to enhance and enrich the education and experience we offer to students studying on campus, in hybrid modes and online, and offering learning opportunities to individuals globally, to support lifelong learning and professional learning. In research, it is about ensuring we have best of breed technologies and platforms to support cutting-edge activities, provide an environment where we can innovate, co-create and embed new and emerging technologies to solve global challenges, build strong bridges between research and education, and create a research-informed evidence-base of the positive and negative impacts of digital technologies.
Commitment to reach Carbon Net Zero.
The University of Leeds has committed to reach net zero greenhouse gas (GHG) emissions by 2030. It is now time to deliver on this commitment. This Climate Plan document lays out an ambitious yet realistic and achievable pathway to reach that target, which makes minimal use of carbon offsetting, improves our resilience and is fully aligned with University values. It also presents a preliminary post-2030 ‘net zero plus’ strategy to bring a wider set of emissions into scope, and to achieve an overall zero emission target. Delivering our Pathway to Net Zero requires an integrated approach across the University, underpinned by cooperation, empowerment and widespread communication across all staff and students. Delivery also requires significant capital expenditure of £152.8m over the next decade and a short-term increase in operating costs of up to £2m per year at 2030. These investments, combined with focused strategy, can deliver a sector leading, rapid and just transition to net zero that enhances the student experience, community wellbeing and our international reputation. By trialling solutions and undertaking new research, our University can have an impact far beyond our campus – to the region, country and world. And our campus will be operating as a net zero living laboratory so we can learn-by-doing and share knowledge worldwide. In line with the UK government strategy to decarbonise electricity generation by 2035, our recommended pathway focuses on electrification. This means we can be ambitious with our level of planned emissions reductions
possible by 2030, while at the same time minimising risk. Our commitment to net zero includes scope 1 (direct emissions from owned or controlled sources), scope 2 (indirect emissions from the generation of purchased energy) and business travel and commuting. The next few years will lay the groundwork to achieve rapid decarbonisation rates after 2025. The move away from natural gas to electricity will require extensive works that, in the short-term, might raise emissions but will ultimately deliver an ambitious and cost-effective pathway to net zero. Energy demand reduction is achieved through targeted refurbishment, LED light installations, energy efficiency and the deployment of low carbon technologies across the estate. Additional infrastructure works will allow the shift to electrical heat. Our increased electrical consumption will be balanced by a new offsite renewable energy facility. The University needs to be agile and learn-by- doing so that we can embrace new approaches and technologies to heighten our ambition over time to reduce our reliance on offsetting. A review mechanism will keep track of our progress and optimise delivery. Alongside the annual review of our general progress and our offsetting targets, there will be an external review of our net zero delivery every three years. This will ensure our actions and progress continue to lead the sector.
JOB DESCRIPTION - SMART BUILDINGS SYSTEMS MANAGER
Salary:
Grade 8 (£43,414 - £56,592 p.a.) dependent upon experience plus an excellent benefits package including a highly sought-after pension and annual leave entitlement. Head of Engineering
Reporting to:
Overview of the Role
in terms of health, safety and welfare, sustainability, energy efficiency and ‘net-zero’ carbon emissions reduction and reporting.
This role has been created to manage and develop the University’s extensive TREND BMS network, but critically to also support the strategic planning and direction which will transform how the University manages its buildings through the exploitation of advances in smart technology. The University has a desire to develop a smart system solution where software-based analytics, machine learning and artificial intelligence (AI) based programming can be applied to extract value from data provided by the numerous intelligent but autonomous systems existing at the University. This analysis will enable a detailed understanding of the relationships between different activities and systems in our buildings – and the external factors affecting them. By using smart technology we hope to optimise energy use and reduce costs to improving productivity, environmental performance, operational efficiency, and enhance health and well-being. A significant element of this will be met through the development and integration of the University’s extensive Trend Building Energy Management System (BEMS) and other existing autonomous systems onto a single smart platform, A key aim and a primary objective of this role is to manage, develop and detail the standards and procedures required to ensure that the upgrade from TREND 963 to IQ Vision delivers a system capable of supporting the University’s Smart aspirations, now and for the future. The University is committed to Net Zero Carbon by 2030 and the role will maintain a continuous drive to maximize the efficiency of its building usage and the performance of all the HVAC controlled systems to provide a safe, comfortable environment for staff and students whilst also reducing energy consumption and carbon emissions.
• The development of long-term strategies and associated funding projections for building energy management systems, smart platform and associated integration works, focussing on delivering the University’s strategic and net zero carbon objectives. • Responsibility for setting University standards and for ensuring compliance with national standards for engineering control systems management of the University BEMS and Niagara AX technical standards and specifications. • Leading the development of BEMS system designs and specifications including the project management of small-scale works. • Manage BEMS engineers and nominated Trend Service Partner (TSP) contractors and Smart Technology partners to deliver reactive, planned preventative maintenance works and analytical interventions. • Responsibility for defining University strategy for and implementation of safe systems of work for all works carried out on the university’s BEMS and AX systems and services including associated equipment. • Continual review, development and implementation of BEMS and critical services alarm strategies. • The procurement and management of BEMS and Smart Platform services’ contracts and the development of planned maintenance and project implementation schedules. • The development of excellent working relationships with Facilities Managers and departmental representatives to identify and implement BEMS and Smart Technology related energy saving initiatives and system performance improvements. • Responsibility for management of budgets (relating to Smart Buildings System and specifically BMS). You will be required to report regularly on projections, actual spends and remedial actions on budget if required. • Responsibility for enhancing and ensuring safe working practices across all areas, you are responsible for to ensure the health and safety of self, team and other parties at all times. • To undertake any other reasonable duties as directed by the Head of Engineering. These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the post.
Main duties and responsibilities
As the SBS Manager your main duties will include:
• Providing leadership and direction in the application of Building Energy Management Systems (BEMS) controls in Smart Buildings to transform how the University manages and uses its estate. • Responsibility for developing, adapting, maintaining and delivering the University standards for all building control systems design and installation. Working closely with project design and management teams, both in-house and external, to achieve this. Including the provision of expert technical support and advice to university staff, contractors and consultants carrying out works on campus and on Capital Projects. • The identification and implementation of opportunities for smarter working solutions. Establishing and developing a network for Digital and Smart Building controls, helping to create a Smart Campus. • Leading on the provision of high level technical expertise in the design, development, deployment and maintenance of the University’s Trend (BEMS), Niagara AX data collection system, Networks, services and associated equipment, to deliver the strategic objectives of the University particularly
PERSON SPECIFICATION
Qualifications and skills
Essential • A high level of experience and extensive professional knowledge of Building Engineering Management Systems acquired through working experience and Trend BEMS systems training and qualifications. • A thorough understanding of engineering services, equipment and plant, including electrical and mechanical metering systems, 3rd party alarm systems and other mechanical/electrical systems. • Knowledge and experience of Smart Buildings, the Internet of Things and the leading edge application of digital technologies • Technical understanding and application of energy conservation techniques in BEMS systems. • An understanding of the inter-dependency of infrastructure services on a large campus and the ability to communicate complex information to a wide range of stakeholders. • The ability to interpret complex issues and conflicting demands and to make informed decisions balancing risk and costs against realisable investment benefits. Desirable • An appropriate first degree or equivalent in a related subject; • Experience in a Higher Education or similar, complex, multi-building organisation; • Knowledge and experience of laboratory or health related installations; • Experience of a working with combined heat and power generation plant.
Key Attributes
• The ability to work effectively within a team or group, Experience of leading and developing teams to deliver exceptional service, maintaining standards and displaying budgetary control. • Organisational skills with an ability to prioritise, plan and organise own workload effectively and work under pressure to meet strict deadlines using your own initiative and judgement to make decisions and to resolve problems. • Report writing skills, able to utilise and develop IT systems to support effective service provision. • Communication skills, with an ability to interact with people at all levels, both internally and externally and the ability to develop effective working relationships.
WORKING AT THE UNIVERSITY OF LEEDS
Join us and you will become part of a large and diverse organisation – with more than 7,000 staff of around 100 nationalities we are the third largest employer in Leeds. Leeds is a great place to live and work, a bustling city surrounded by beautiful countryside, and our campus is just a short walk from the city centre.
Work-life balance & Wellbeing
• We aim to be a ‘best practice’ employer. We understand that our employment policies need to be flexible and responsive in order to promote diversity and equality, and to attract and retain the highest quality work force • We not only fully embrace the Employment Act, which gives government regulations on paternity, adoption and statutory maternity leave, but we go beyond the statutory requirements to help all staff balance the demands of work and personal life. Take a look at our HR policies to find out more about flexible working hours, job sharing and many other schemes to help you achieve a healthy balance • We believe in supporting our staff at work and providing a range of support services available to everyone who works for the University
Pensions
• Every employee of the University has access to a generous occupational pension • We have four different pension schemes covering different groups of staff. Find out more about pensions , including retirement benefits and additional voluntary contributions • All schemes provide valuable benefits on retirement, as well as life assurance and protection for your family
Bright Beginnings childcare centre
The University has its own award-winning childcare centre, Bright Beginnings, which provides high quality childcare to staff members and students. The centre caters for children aged between three months and five years and provides a Playscheme during the school holidays for children aged three to 11. Find out more on the Bright Beginnings website .
Find out more about the benefits of working at the University and what it is like to live and work in the Leeds area on our Working at Leeds information page.
EQUALITY AND INCLUSION
As an international research-led University, Leeds strives to go beyond our legal duties to create a positive environment for our diverse community of staff and students. The University works hard to promote gender equality and support the career development of talented women working in the traditionally male-dominated fields of science, engineering and technology.The University renewed its Athena SWAN Bronze award in June 2021. Leeds is committed to recruiting the brightest and best students regardless of background and our Reach for Excellence and Access to Leeds (A2L) programmes are key parts of our Access Agreement and Education Engagement Strategy. We have also developed an access strategy to recognise the needs of potential mature students.
Additional information
Candidates with disabilities Information for candidates with disabilities, impairments or health conditions, including requesting alternative formats, can be found on our Accessibility information page or by getting in touch with us at disclosure@leeds.ac.uk.
Criminal record information
Rehabilitation of Offenders Act 1974 A criminal record check is not required for this position. However, all applicants will be required to declare if they have any ‘unspent’ criminal offences, including those pending. Any offer of appointment will be, in accordance with our Criminal Records policy. You can find out more about required checks and declarations in our Criminal Records information page.
APPLICATION PROCESS
The University is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG).
To arrange a confidential briefing conversation please contact our advisor David Craven of MRG.
Applications should consist of a comprehensive CV (of no more than 4 pages) and a covering letter (of no more than 3 pages). Applications should be sent directly to David Craven .
David Craven E: david.craven@mrgpeople.co.uk T: 07932 717 438
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